Sponsored Projects
Providing support for faculty research, instruction and service activities
Sponsored Projects works to provide support for faculty research, instruction and service activities at Western Oregon University by promoting and facilitating the acquisition of external funds from private and public organizations.
Sponsored Projects and Grants administration functions
Grants administration functions are part of Sponsored Projects and both reside within the Office of Institutional Research. Dr. Ella Taylor is responsible for both pre-award (grant development and submittal) and post-award (inital set-up of funded projets). She may be contacted at 503-838-8589. taylore@wou.edu, AIM: WOUSPO or through the Sponsored Projects Office Blog.
Services and assistance provided
- Assist Principal Investigators and Project Directors
During all stages of grant development and submission we may provide assistance for Investigators and Project Directors with the following tasks: - Work closely with the Business Office
By providing information for pre-award submittal and post-award reporting.
- Provide workshops and 'one-on-one' guidance for faculty and staff.
- Maintain easily accessible "points of contact".
We may be reached through Facebook, Twitter, or through the Sponsored Projects Office Blog.
Proposals for projects and grants
Before a proposal is sent to the funding agency, it must be approved through the Office of Institutional Research & Sponsored Projects (OIRSP). Since proposals are submitted on behalf of Western Oregon University, the proposal, budget, assurances and certifications must be reviewed prior to submission.
WOU Proposal Development and Submission Flowchart
The Proposal Development and Submission Flowchart indicates the process to be used in the development and submission of externally funded grant proposals. The steps are as follows:
- Completion of Intent to Submit form.
- Development of grant narrative, budget, and abstract.
- Completion of WOU External Funding Proposal Routing form.
Required Grant Approval Forms
Intent to Submit
When you identify an agency, foundation, or private organization to which you wish to submit a proposal for funding, you must submit an Intent to Submit form to Sponsored Projects, Todd Hall #241. It is institutional policy not to allow multiple grant proposals to be submitted to private and some public agencies in a single grant cycle without prior authorization. Please download the Intent to Submit form, complete it using Microsoft Word, print it out, and send it to Sponsored Projects (Todd 241).
Download the Intent to Submit form
Budget
Each proposal must include a budget. A full, detailed budget must be developed. A budget template created in Excel is provided as a guide. Please contact Sponsored Projects for assistance in budget development.
Download the Budget template
Proposal clearance
The WOU External Funding Proposal Routing Form is the primary means for gaining institutional approval for an externally funded grant and without it an account cannot be setup. It is a multi-page Word document containing proposal details such as Principal Investigator (PI) and Project Director (PD), sponsor information, amount requested, and cost share or match information. It must be signed by the Principal Investigator, Division Chair, and Dean. Once these three signatures have been obtained, the clearance can be sent, along with the abstract, budget, and proposal narrative, to Sponsored Projects for final approval and signatures. The WOU Routing Form must be submitted to Sponsored Projects at least 3 business days prior to submittal.
Download the WOU Routing Form.
Electronic proposal submission guidelines
For funding agencies that require electronic submission of grant proposals, please contact Sponsored Projects as early in the process as possible. This is to ensure that WOU has completed the necessary registration procedures and the PI or Project Director is authorized to submit proposals.
Need more information or assistance please contact Dr. Ella Taylor
- 503-838-8589 or email taylore@wou.edu or AIM: WOUSPO