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Membership

Membership Eligibility

Biometric Access

PEBB Exercise Rewards


Eligibility

Students
There are four student membership categories as follows:

 

Faculty
Current faculty members of WOU are eligible to purchase a HWC Faculty Pass. WOU Faculty who are also students must purchase the Faculty Pass in order to use the facility unless they are paying full WOU student incidental fees.

 

Staff
Current staff members of WOU are eligible to purchase a HWC Staff Pass. WOU Staff who are also students must purchase the Staff Pass in order to use the facility unless they are paying full WOU student incidental fees.

 

Partner
A partner is the legal spouse or state certified domestic partner of an eligible student, faculty or staff member.

 

Dependents
A person who qualifies under IRS guidelines as the legal dependent of a student, faculty, or staff member may be eligible to purchase a HWC Dependent Pass. The following eligibility rules apply to dependents:

 

Unique Access
HWC allows access to facilities for visiting individuals or groups and limited duration employees or volunteers who do not qualify for a WOU ID card. Mechanisms for creating access vary depending on the requestor's situation. Contact the HWC Director to discuss the specifics of your situation.

 

For clarification on these categories, or for any other membership or access questions, please call the HWC at 503-838-9530.

 

Membership Fees and Payment Options

Membership Eligibility Membership Enrollment Membership Periods

Eligibility explanation

On-line and Plus One Student -
Enrollment Instructions
Pre-Fall Student -
Enrollment Instructions
Faculty and Staff -
Enrollment Instructions

Fall 2015: 9-21-15 to 1-3-2016
Winter 2016: 12-14-15 to 3-27-16
Spring 2016: 3-21-16 to 6-19-16
Summer 2015: 6-15-15 to 9-20-15
Pre-Fall 2015: 8-17-2015 to 9-20-2015

 

Membership Classification Fees Payment Methods

Enrolled Students

No charge, part of incidental fees per term

Assessed with tuition and fees

EOn-line Student,
Plus One Student

$95 per term (Fall, Winter or Spring)
$81 for Summer term

On-line through WolfWeb or at the cashiers window in the Administration Building after completing the membership enrollment process in WolfWeb. Detailed payment information instructions.

Pre-Fall Students

$30 for mid-August to mid-September

Faculty,
Staff,
Partner,
Dependent (Ages 16-17)

$95 per term (Fall, Winter or Spring)
$81 for Summer term
$285 payroll deduction for 9-month
$362 payroll deduction for 12-month

Dependent (Ages 0-15)

$3 per visit per person

Cash/check at HWC front desk

Guest Pass

$6 daily use

 

Rental Amenities Fees Payment Method

Locker rental

$25 per term half locker

Cash/check at HWC front desk


Assumption of Risk

 

Purchasing a Membership

 

Payroll Deduction

 

Refunds

 

Member ID

 

Biometric Access

 

Entry

 

Guest Pass


PEBB Exercise Rewards (Get paid to play)

Campus Recreation´s Health and Wellness Center is an approved qualifying fitness facility as part of the PEBB Exercise Rewards Program. Health and Wellness Center (HWC) members are eligible to receive a $15/month reimbursement check from the Exercise Rewards Program by visiting the HWC facility at least 8 times/month* (or in combination with other approved facilities).


*Members will receive credit for one workout session per day.


Program Information

The PEBB Exercise Rewards Program extends to PEBB-eligible faculty/staff and their spouse/domestic partner.


Process

Step 1: Every PEBB-eligible Health and Wellness Center (HWC) member should register online at www.exerciserewards.com to be a part of this program. Qualifying Facility note: You do not need to select a facility on the Exercise Rewards Program website. We are aware that Campus Recreation's Health and Wellness Center is not "listed" however, we are an approved qualifying facility.


Step 2: All submission and verification forms are located at the Health and Wellness Center's front desk. You do not need to print either of those forms off. Ask for the Exercise Rewards binder each time you come into the HWC to workout. Remember to check yourself in each day you use the facility.

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Form Information

This chart represents the Exercise Rewards forms and the important dates they have established. It is also designed to explain the required documentation when submitting for reimbursement. We strongly recommend making copies of all documents prior to sending originals to Exercise Rewards PO Box 509117 San Diego, CA 92150-9117.


Exercise Rewards Forms and Important Dates

Submission Form/Log

This is the form that you sign in the blue binder from the Health and Wellness Center which tracks your visits.

Verification Form

This form is valid from January 1st to December 31st, so a new one must be submitted each calendar year and during membership changes.

Active Pass Summary

This is a document found in WolfWeb. Look under the Employee menu and then the Health and Wellness Center. It shows your current HWC membership and fees paid for the membership.


Step 3: Visit the HWC facility at least 8 times/month (or in combination with other approved facilities). Members will receive credit for only one workout session per day. Ask for the Exercise Rewards binder each time you come into the HWC to workout. Remember to check yourself in each day you use the facility.


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Submission of Forms

This chart represent the Exercise Rewards forms and other needed forms for each membership type. We know that there are times Exercise Rewards rejects submissions and require additional forms/documentation and only ask that you please let email hwc@wou.edu. It is also designed to explain the required documentation when submitting for reimbursement. We strongly recommend making copies of all documents prior to sending originals to Exercise Rewards PO Box 509117 San Diego, CA 92150-9117.


Form Submission Pattern for Membership Type

12-month HWC Membership

Fall

Winter

Spring

Summer

Fall

Submission Log
(October-December)

Submission Log
(January-March)

Submission Log
(April-June)

Submission Log
(July-September)

Submission Log
(October-December)

Verification Form (Fall)

Verification Form (Winter)

 

Verification Form (a Summer term after July 1, 2015 and one filled out after September 21, 2015)

Verification Form (Fall)

Active Pass Summary (Printed after October 1, 2014)

 

 

Active Pass Summary (A copy from Fall 2014 and one printed after September 21, 2015)

Active Pass Summary (Printed after October 1, 2015)

9-month HWC Membership (continuing with a Summer Term pass)

Fall

Winter

Spring

Summer

Fall

Submission Log
(October-December)

Submission Log
(January-March)

Submission Log
(April-June)

Submission Log
(July-September)

Submission Log
(October-December)

Verification Form (Fall)

Verification Form (Winter)

 

Verification Form (a Summer term after July 1, 2015 and one filled out after September 21, 2015)

Verification Form (Fall)

Active Pass Summary (Printed after October 1, 2014)

 

 

Active Pass Summary (A copy from Fall 2014, one printed after July 1, 2015 and one printed after September 21, 2015)

Active Pass Summary (Printed after October 1, 2015)

9-month HWC Membership

Fall

Winter

Spring

Summer

Fall

Submission Log
(October-December)

Submission Log
(January-March)

Submission Log
(April-June)

Submission Log
(July-September)

Submission Log
(October-December)

Verification Form (Fall)

Verification Form (Winter)

 

 

Verification Form (Fall)

Active Pass Summary (Printed after October 1, 2014)

 

 

 

Active Pass Summary (Printed after October 1, 2015)

HWC Term Membership

Fall

Winter

Spring

Summer

Fall

Submission Log
(October-December)

Submission Log
(January-March)

Submission Log
(April-June)

Submission Log
(July-September)

Submission Log
(October-December)

Verification Form (Fall)

Verification Form (Winter)

Verification Form (Winter '15 and Spring '15)

Verification Form (Summer)

Verification Form (Fall)

Active Pass Summary (Printed after October 1, 2014)

Active Pass Summary (Printed January 5, 2015 and one printed after April 1, 2015)

Active Pass Summary (Printed April 1, 2015 and one printed July 1, 2015)

Active Pass Summary (Printed July 1, 2015 and one printed after September 21, 2015)

Active Pass Summary (Printed after October 1, 2015)


Step 4: Gather all required documentation after the Reward Document pick-up dates listed above. We strongly recommend making copies of all documents prior to sending originals to Exercise Rewards PO Box 509117 San Diego, CA 92150-9117.


If you have any additional questions or concerns please do not hesitate to contact the Health and Wellness Center at hwc@wou.edu or Heather Mercer in the Human Resources office.

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Contact

Campus Recreation 503-838-9530 | or e-mail: horseyr@wou.edu