FUNDING ALLOCATION PROCEDURES

The procedures used for the allocation of the budget are as follows:

  1. Obtain from Administrative Computing :
    • a report for the current academic year on the number of classes and sections offered for each quarter by level and department.
    • a report of the number of credit hours offered by each department
  2. Add the number of classes by level for Fall, Winter, Spring and Summer terms for each department.
  3. Add the number of credits by level for Fall, Winter, Spring and Summer terms for each department.
  4. Weight the number of classes and credit hours by multiplying the total number at each level by the factors specified below:
    • Lower-division: Multiply by 1
    • Upper-division: Multiply by 1.25
    • Graduate: Multiply by 1.5
  5. Add the total number of weighted points for each department.
  6. Divide the result by the number of courses offered.
  7. Obtain a circulation report from WOLF for the previous year. For any subject area accounting for more than 10% of total circulation, add 15% to the total of weighted points.
  8. Add all of the departments' final totals to get the total number of points for all departments and subject areas.
  9. Calculate the departments' percentages of the total number of points.
    • Active Graduate Programs will receive a minimum dollar amount of 3% of the budget
    • Majors will receive a minimum of 2%
    • Minors will receive a minimum of 1%
    • All departments will receive a minimum of .5%
  10. For a variety of reasons (new degree programs, accreditation requirements, gaps identified during inventories, major weeding efforts in a subject area, shifts in the topics and levels taught), some subject areas may need a temporary boost in the amount of money spent. Those areas may be targeted for a dollar amount higher than the above formula would allow. Consult the subject selector for information about those anomaly cases, assess the need, and assign arbitrary point values to the department's total points to reflect the degree of need and the time frame established for improving the collection in that area.
  11. Multiply the departmental percentages times the total amount of money available in the monograph (G-General) budget.
  12. Add any designated gift fund amounts to departmental funds.
  13. If it is more than the minimum allocated amount, communicate the derived amount to the subject selectors and to acquisitions assistant. Otherwise, indicate to the selector and acquisitions assistant that the department will be receiving the minimum amount.
  14. Once they have received dollar amounts for each of their subject areas, selectors are free to decide about how the money will be spent. They are encouraged to use the established collection development levels, their knowledge of each subject area and the corresponding collections, and the information provided by the faculty, as well as other factors, in determining what kinds of materials and how many to purchase.