ATTENTION FIRMS!
IF YOU DOWNLOAD THIS RFQ FROM
THE WEBSITE, IT IS YOUR RESPONSIBILITY TO ADVISE US, VIA EMAIL, THAT YOU HAVE
DONE SO (INCLUDE YOUR FIRM NAME AND ADDRESS,
CONTACT PERSON, PHONE, FAX, AND EMAIL).
THIS WILL ALLOW US TO ADD YOU TO THE PLANHOLDERS LIST, PROVIDE YOU WITH
THE EXHIBITS TO THE RFP, AND ADVISE YOU OF ANY ADDENDA ISSUED. FAILURE TO DO SO MAY CAUSE YOUR SUBMITTAL TO
BE NON-RESPONSIVE.
EMAIL: finkep@wou.edu
UNIVERSITY
REQUEST FOR QUALIFICATIONS
Townhouse Project
ISSUE DATE: 12 August
RFQ CLOSING (DUE)
DATE: 26 August
MAILING ADDRESS
Attn: Paul Finke,
Physical Plant Planning Office
Western
Oregon University (WOU) is seeking qualifications from General Contractors
interested
in providing construction services for new townhouse units on Remodel WOU’s
Campus. (WOU is seeking
responses from General Contractors that will themselves be
significantly involved in performing the construction work, rather than
from firms that would propose to act as developers for the Project.)
The Townhouse Project (the “Project”) consists
primarily of three or four townhouse buildings, parking lots, an access road,
and other site improvements excluding landscape and irrigation. Each townhouse building features four townhouse
apartments. The estimated direct
construction cost for the Project is $2.3 million. Construction is expected to commence in October November 2004,
and must be complete by
WOU will
utilize this RFQ/RFP process to obtain information to enable selection of the
most qualified Proposer through evaluation of:
a.
Responses to
questions contained in this document;
b.
Responses to
questions contained in the Request for Proposals;
c.
Information obtained
during an interview with the Selection Committee; and
c.d.
The
results of discussions with the Proposers’ references and others.
When selected, the General Contractor
will be a part of a construction team composed of WOU staff, the Architect, and
the General Contractor through completion of the Project.
Following this RFQ, WOU will issue an
RFP, Plans and a Project Manual to those candidates selected to
submit a proposal for the Project.
Beginning with responses to this RFQ, the
selection procedure will be used to evaluate the capabilities of General
Contracting firms interested in providing construction services for the
Project. The responses to this RFQ will be evaluated by the Selection
Committee, which will be comprised of voting and non-voting representatives
from WOU. On the basis of this
evaluation, not more than five (5), firms will be selected for final
consideration. Each of those will have
the opportunity to promote their firm’s capabilities through an interview
process. Final selection will be based
on all accumulated information including that gleaned through references and
other sources.
Estimated timetable for contractor selection process:
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Qualifications submittal deadline (to WOU) |
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Selection Committee short-list |
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Finalist notification / Issue RFP |
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Project walkthrough |
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RFP response due |
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General Contractor interviews |
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General Contractor selection / Notification |
Your
response must follow the format outlined below in numerical order, and must be
signed by an officer of your firm with the authority to commit the firm. Your
response must be contained in a soft-bound
(comb or spiral, spiral preferred - no three-ring binders) document not to exceed twenty (20) single-sided pages
(regardless of the text equivalency in page length), including pictures,
charts, graphs, tables, and text that the firm deems appropriate in response to
the RFQ. To be considered for review,
the information must be presented in
the same order as the following questions. Resumes of key individuals, proposed to be
involved in the Project, are exempted from the 20-page limit only if they are
appended to the end of your response.
Page size is limited to 8-1/2 x 11 inches (no fold-outs), with basic
text information no smaller than 12-point type, and no less than 1 (one) inch
margins. Only a cover letter and resumes
of the proposed key individuals may be appended to the 20-page RFQ. Front and back covers and blank section
dividers will not be counted in the 20-page limit. Any other inserted pages will be counted. Failure to comply with these
instructions will result in rejection of your response.
WOU may reject any
submittal not in compliance with all prescribed public bidding procedures and
requirements and the requirements of this RFQ, and
may cancel this solicitation or reject for good cause any or all responses upon
a finding by WOU that it is in the public interest to do so.
Please note that
throughout this procurement, WOU will not accept responses or queries that
require WOU to pay the cost of production or delivery. WOU is an AA/EEO employer.
Telephone, facsimile, or electronically
transmitted submittals will not be accepted.
No responses received
after the closing date and time will be considered.
The following questionsinformation
categories constitute the evaluation criteria for scoring the
qualification submittals. Please provide
tabs keyed to each of the following numbered headings. You
must respond to each question in numerical order. The Selection
Committee will score each submittal on the basis of responses to these
evaluation categories. Submittals will
be rated based upon the weights assigned to each item as noted in the
parentheses at the end of the categories.
1. Firm Background, Experience,
and Success
Describe
your firm's history. Include information
identifying the firm's annual volume, financial/bonding capacities, and the
firm's stability in the marketplace.
Information identifying the firm's strengths and weaknesses, along with
special capabilities, will assist in the evaluation. Include a company-wide organization chart. Describe
your firm’s experience with projects of similar size, type, schedule, and
complexity. Identify those projects you
feel to be the closest to the Project in terms of size and complexity and for
what reasons. (5)
2. Firm Workload
Provide the
status for current major work within the firm in terms of schedule and dollar
volume, and discuss your firm's staffing and bonding capability to undertake the
Project. (5)
3. Key Personnel
Demonstrate
the proposed key personnel's specific experience on projects of similar size,
complexity, and scope as the Project described in this RFQ. Specifically identify on-site management
personnel. For all management personnel,
identify the length of their employment with your firm, their responsibilities
on the Project, and their primary office location. Indicate their time commitment for the
Project during the pre-construction and construction phases. Address the
individual's experience, if any, with with new
construction, and construction projects on college campuses. (10)
Provide the
names and phone number of references for each of the key personnel you propose
for the Project. The references should
represent at least one of each of the following: Owners, Subcontractors, and
Architects. These references should be
from projects of a size, scope, and/or complexity comparable to the Project
described in this RFQ. Verify that the
references identified had direct contact with your team member and the phone
number is current.
4. Scheduling
Address the
firm's planning, scheduling, phasing, and project monitoring skills and
processes as it pertains to a project of this scope and complexity. Identify the firm's success in constructing
projects with similar schedules. (10)
5. Experiences with Higher Education Housing
Projects
Identify any
projects your firm has completed for the Oregon University System. Describe your firm's relevant experience by
project and by date with the most recent first.
(15)
6. Firm References
Provide the
names, addresses, and phone numbers of three Owners, three Subcontractors, and
three Architects to be used as references for the Project. These references should be from projects that
have similarities to the Project identified in this solicitation. Please verify that the individuals identified
have had direct contact with the referenced project, and the phone number is
current. WOU may check these references
and/or may check other references associated with past work of your firm. While
reference results themselves will not be scored, results obtained in reference
checks may be used to score other evaluation criteria. (0)
7. Claims Against the Owner
Provide a
narrative defining the firm's philosophy regarding claims against the
Owner. Please specifically address
philosophy and actions on general, subcontractor, and material supplier claims
associated with delays, deficient documents, strikes, and differing site
conditions. Describe any efforts made to
minimize these claims. (5)
Failure to fully comply with the
requirements above will constitute grounds for rejection of the Proposal.
This
RFQ is the first step in WOU’s process to select a General Contractor for the
Townhouse Project. Each member of the
Selection Committee will score each category of the RFQ between 0 and 5, and
multiply that number by the weight assigned to the respective category. The weighted scores will then be added to
obtain a total score for each firm. This
total will be used to rank all respondents.
The Selection Committee will then collectively tally the scores, and discuss
strengths and weaknesses of each firm in an effort to identify a maximum of
five finalists. Those five candidate
firms will be invited to respond to a Request for Proposal, visit the site, and
participate in an interview. In the
interview, candidate firms may be asked to respond to additional questions
designed to clarify and/or expand on their statements of qualifications. Interviews will include a presentation period
and Q&A session for each candidate firm.
Following the interviews, the Selection Committee will rank the finalists
to determine the winning firm. Final
selection will be based on evaluation and review of all available information
received, presented, and discovered through this selection process.
WOU reserves the right to investigate and
evaluate, at any time prior to award and execution of the contract, a
submitting firm’s financial responsibility in
accordance with the requirements of Oregon Administrative Rules 580 Division
50, including but not limited to the
firm’s responsibility to perform the
anticipated Project, and to consider information obtained from any
source as part of its evaluation.
Submission of a signed response shall constitute approval for WOU to
obtain any information WOU deems necessary to conduct the
evaluation, including but not limited to credit report information and
information discovered during reference checks. WOU deems necessary
to conduct the evaluation.
Financial
Information: WOU shall
notify the firms, in writing, of any other documentation required, which may
include, but need not be limited to, recent profit-and-loss history; current
balance statements; assets-to-liabilities ratio, including number and amount of
secured versus unsecured creditor claims; availability of short and long-term
financing; bonding capacity and credit information, etc. Failure to promptly provide this information
shall result in rejection of the submission.
WOU may postpone the award or execution of a
contract or selection of finalists in order to complete its investigation and
evaluation. Failure of a firm to
demonstrate financial responsibility,
including but not limited to financial responsibility, shall
render them non-responsive and shall constitute grounds for response rejection.
Submit eight
(8) copies of your written Proposal by August 26,
2004
Attn: Paul Finke,
Physical Plant Planning Office
All questions and contacts with WOU regarding
this RFQ must be addressed either in writing, fax, or email to Paul Finke at
the address, fax, or email listed in this document. If you are unclear about any information
contained in this document (project, scope, response format, etc.), you are
urged to submit those questions for formal clarification.
Respondents may submit a written request for
change of particular solicitation provisions and specifications and conditions
(including comments on any specifications
that a firm believes limits competition) or a written protest
to Paul Finke at the address, fax, or email listed in this document. Such requests or protests
must be received no later than August 9,
2004
Any
change or modification to the specifications or the procurement process will be
in the form of an addendum to the RFQ and will be made available to all firms
by publication on the Project web site:
http://www.wou.edu/admin/plant/project/Townhouse
RFQ.htm(www.????????????.edu).
It
is the responsibility of each firm to visit the website and download any
addenda to this RFQ. Failure to do so may render the firm’s submission as non-responsive. No information
received in any manner different than as described herein shall serve to change
this RFQ in any way, regardless of the source of the information.
Any respondent to this RFQ who claims to have
been adversely affected or aggrieved by the selection of a competing respondent
shall have five days after notification of that selection to submit a written
protest of the selection to Western Oregon University, Attn: Philip
T. MorrisDarin Silbernagel, Vice
President for Business and Finance, Business Office, at Morris no later than five days after
the selection has been made. It
is estimated that tThe
selection decisions will be available upon request on September 3,
2004
The Owner shall retain this RFQ and one copy of
each original response received, together with copies of all documents
pertaining to the award of a contract.
These documents will be made a part of a file or record, which shall be
open to public inspection after responder selection and award is
announced. If a response contains any
information that is considered a trade secret under ORS 192.501(2), mark each
sheet of such information with the following legend: "This data constitutes a trade secret
under ORS 192.501(2), and shall not be disclosed except in accordance with the
The Oregon Public Records Law exempts from disclosure
only bona fide trade secrets, and the exemption from disclosure applies only
"unless the public interest requires disclosure in the particular instance.” Therefore, non-disclosure of documents or any
portion of a document submitted as part of a response may depend upon official
or judicial determination made pursuant to the Public Records Law.
In order to facilitate public inspection of the
non-confidential portion of the response, material designated as confidential
shall accompany the response, but shall be readily separable from it. Prices, makes, model or catalog numbers of
items offered, scheduled delivery dates, and terms of payment shall be publicly
available regardless of any designation to the contrary. Any response marked as a trade secret in its
entirety shall be considered non-responsive and shall be rejected.
By submission of our
qualifications the signatory (a duly authorized representative of the
submitting firm) shall certify that
the firm is not, to the best of their knowledge, in violation of any
END OF RFQ