Along with outside mail, Mail Services also delivers inter-departmental mail and fliers, which account for a good 1/3 of our mail depending upon the time of year. By using the following guidelines for inter-departmental mail, you will help Mail Services staff accurately and quickly deliver your campus mail.
Addressing Intra-departmental Envelopes
Please remember to include full name, department, and building on all interdepartmental mail to avoid delays. Mail services sorts by names, departments and buildings only, so please avoid putting room numbers on mail pieces… we sometimes don’t know which departments are associated with these rooms! This will ensure your mail reaches WOU colleagues quickly and easily.
Also, it helps us if you indicate the “to” and “from” on the envelope. It may be obvious to you and your department, but we may interpret what you want incorrectly, and then we’ve sent your mail back to you. Oops!
I also have a (fairly) updated list of all faculty and staff on campus and their corresponding on-campus mailing address. This list is available to all faculty, staff and recognized student groups for official campus use. I can also assist with larger campus mailings by informing groups of the correct mailing address to send individual’s mail (try to stump me, I dare you. I sort out Darryl Thomas and Daryl Thomas’ mail, so I’m basically a god).
WOU mail delivery and addressing services are available only to WOU departments, committees, registered employee groups, registered or recognized student groups, and employees conducting university business. These services are not available to non-university organizations or people. Nor are they available to university organizations, employees, or students in connection with their conduct of non-university business, personal activities, or political activities. Use of campus mail or delivery service may not violate any federal or state laws.
This post is dedicated (tongue-in-cheek) to Tom Groves, for reminding me that it is INTRA (meaning within an organization) not INTER (meaning from one organization to another). I thank you for this, because I still fear that one of my past writing professors will print this out and “red ink” it up and send it to me.
Seriously, I live with this constant fear.
