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Reservation Requests


Event Survey Data


We need your feedback! If you are making a reservation, please take a moment to fill out the electronic suvey by following the link below. This data will help us assure and improve our processes and customer service. Thanks in advance!




WOU Reservation Policy


Note: Please note price changes in reserving a room.


Click HERE to go to a PDF of the new WOU Reservations Policy and the revised fee schedules for campus.


Click HERE to view the WUC Willamette room use Policy



Reservation Fee Guidelines


If you have questions about these policies, contact Don Boderman at or (503) 838-8088.



Facility Reservations


Click to make an online reservation request



You do NOT need to log in to make a reservation request. Click on "Request Events" to get things started!


NOTE: To change an existing reservation, email list of changes to: OR
call 503-838-8261. The Info Desk staff will direct your call to an available scheduler.


Hamersly Library reservations can be made directly by you by clicking HERE.


For more information or for questions, contact Nancy Lehto at (503) 838-8656 or Don Boderman at (503) 838-8088.



Student Organizations & Student Groups

If this reservation is for an event sponsored by a recognized student organization, an event advisement meeting will need to be completed unless it falls under the following categories:

  • The request is an information table in the WUC with no sales taking place.
  • The event is a regular meeting of the organization.

All other requests go through event advising so that WUC/SLA staff can assist in the success of your event, adheres to campus guidelines, and make sure that the proper people on campus are notified of your event.


Student Event Type (Description) To be requested by:

Major Events

(Multiple days/locations; large attendence)

Examples: PowWow, Luau, NFL, Drag Show

5+ weeks in advance of event date

Big Events

(1-2 locations; med-large attendence)

Examples: Concerts, Dances, International Night

4+ weeks in advance of event date

Single Events/Activities

(1 location; 1+ dates; vendors/sales)

Examples: Fair Trade Sales, Speaker, Org's Social

3+ weeks in advance of event date

Other Activities

(1 location; attendence varies)

Examples: Info Table, Display, Banner Space, Donation Table

1+ weeks in advance of event date


(single meeting or meetings for term)

Examples: New Org Info Session, BSU Meetings(fall term), IFC Meetings

1+ weeks in advance of event date

Term meetings can be requested after mid-term of preceding term



For more information about the Event Advisement process, contact John Wilkins at 838-8229, Ekpeju "Ed" E-Nunu at 838-8514, or Megan Habermann at 838-8659.



WUC Information Desk 503-838-8261 | or e-mail: