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university use of the WOLF Ride van

WOU’s Safe Ride Program (WOLF Ride) has one (1) van that may be used by campus affiliated groups during times that WOLF Ride is not providing service. The van is equipped with a rear-wheelchair lift making it wheelchair-friendly and suitable for 8-passengers. If the lift will not be needed, the van can accommodate 12-passengers.

Rental Rate and Fee

$40.00 per day plus fuel for use of the van will be charged.

Payment will be made by a WOU Journal Voucher at the end of each academic term.

Reservations

Reservations are subject to availability. Reservations that interrupt or delay regular WOLF Ride service may not be approved. Reservations are on a first come, first serve basis.

Reservations can be made:

Online – Fill-out the form (below)
In person – Room 203, Werner University Center – fill-out a paper form
Email – studentaffairs@wou.edu – provide complete information for reservation request (see below)

Reservation requests must include the following information:

~Departure and Return: Dates and Times

~Destination: City and State

~Driver(s) Full Names

~WOU Account Index for payment

~Contact Information of person making the Reservation: Name, Email Address, Phone Number

~WOU Department or Club Name

~Whether or not use of the wheelchair lift is requested

Reservations will be confirmed via email.

Reservation Request Form (University or University-sponsored Use Only)

Van Reservation Request: WOLF Ride Vehicle

Form to request use of the 12-passenger van (WOLF Ride vehicle) by a WOU department, club, or organization.

WOU Department or Club Name*
Contact Information: Enter Name, Email Address, & Phone Number*
Date of Departure*
Time of Departure*

: HH

MM
Date of Return*
Time of Return*

: HH

MM
Destination (City and State)*
Driver(s) Full Name(s)*
Drivers must be cleared to drive a publicly-owned vehicle and have current van safety certification.
# of Passengers Including Driver*
Please enter a value between 1 and 12.
WOU Account Index Number:*
Reservation includes use of ADA Wheelchair Lift*
Let us know if you will be using the wheelchair lift.
Instruction training on use of the wheelchair lift
Let us know if you need instruction on operation and use of the wheelchair lift.

Getting the Key

Keys will be picked up at the Office of the Vice President for Student Affairs, WUC Room 203, before 5:00 p.m. Monday through Friday. If travel is on a weekend, the keys must be picked up prior to 5:00 p.m. on Friday. The van is located in Parking Lot H on the North side of Werner University Center.

Costs Not Covered by WOU Safe Ride Program

The following costs are the responsibility of the driver and driver’s department:

All fines or traffic violations incurred by drivers of the van. University funds may not be used for payment of fines/violations.

Vehicle damages resulting from abuse, neglect, or the driver’s intentional action.
Vehicle damages in the event of unauthorized use.
Costs relating to other-than-normal vehicle expenses including towing charges, vehicle damage, and accessory installations and removals (radios, etc.).
Cleaning accumulated food, paper, etc. left by users, including detailing, if necessary.
Payment of any deductible associated with an employee’s accident that occurred while driving the van.

Canceling a Reservation

If your plans change and you need to cancel a reservation, please call 503-838-8221 or email studentaffairs@wou.edu to notify the Office of the Vice President for Student Affairs. Cancellations made with less than 24-hour notice may be charged the full rental rate.

The WOLF Ride program is operated by the Office of the Vice President for Student Affairs and is funded by the Incidental Fee.

Contact information:

Office of the Vice President for Student Affairs, Room 203 of Werner University Center

Email us at studentaffairs@wou.edu

Call us at 503-838-8221.