Vendor
Information
(The top portion is for the student group, the
bottom portion is for the vendor)
Sponsoring Student Group
- You
must tentatively reserve the vendor space and the event advisement process
must be completed to confirm the space a minimum of one week prior to your
vendor’s arrival. Vendor spaces are
assigned on a first-come, first-assigned basis. Vendor space that has been tentatively
reserved, but not yet confirmed on the day of the event, may be bumped from
their location or cancelled entirely.
- You
should greet your vendor at a pre-determined time on campus and show the
vendor to the location that has been reserved for them.
- You
should collect your agreed-upon fee from your vendor (prior to date of
activity). Vendor fees should be
immediately deposited into your student organization account. Contact the ASWOU Office Coordinator to deposit
your vendor fee.
- If
concerns are communicated regarding the non-compliance of vendors to
campus policy or the conduct of the vendor, the university will ask you and
your organization to immediately address those concerns directly with the
vendor.
- Vendors
who are selling merchandise or services are restricted from using the WUC
east foyer location. That location
is reserved for information distribution only. Passive displays are restricted to the
WUC West Vendor and the WUC Oregon Room display locations only.
- There
are also a limited number of one day parking passes for free at the WUC
Information Desk, sponsored by ASWOU.
Each vendor is eligible for only one free day, regardless of the
number of days the vendor stays.
- There is limited space for vendors to store belongings in between vendor dates. Contact ASWOU for storage location space prior to the arrival of the vendor.
Vendors
You have been granted
permission to sell your merchandise/service or distribute information as a
result of being sponsored by a recognized student organization on campus. The University has defined specific
responsibilities for off-campus vendors to follow:
- Day
parking permits may be obtained from Public Safety located on the north
end of campus. The University typically
does not provide free parking for vendors.
- Provide
payment of your vendor fee to your sponsoring organization prior to the
setup of your display.
- Vendors
must restrict their displays and merchandise to the space that has been
assigned to them. This is typically
one 6-foot rectangular or serpentine table area.
- Vendors
must remove all display materials at the end of each day of their
reservation (even if the vendor is assigned to the same location on
consecutive days of a reservation.)
- There
is limited vendor storage available through ASWOU. Make arrangements for this space,
including security, prior to your arrival on campus. WOU is not responsible for any lost,
damaged or stolen merchandise.
- Vendors
must not block or impede foot traffic by their assigned locations. Vendors should allow individuals the
opportunity to approach their tables and not solicit or call out for
customers.
- The
University has granted to the WOU Bookstore exclusive selling rights of
their inventory on campus. If a
vendor is selling merchandise which directly competes with the WOU
Bookstore inventory, the vendor will be asked to remove that particular
item(s) from their display. If the
vendor continues to sell those items which compete with the bookstore
inventory, the vendor will be asked to leave campus and future requests to
be sponsored on campus will be denied.
- If
you have questions or need clarification regarding any university policy
or procedure, please contact your sponsoring organization or the Werner
University Center Information Desk staff.
I:/User/WUC/Policies and Procedures/WUC
Policies/Vendor Guidelines.doc