I. Before the Conference

A. Pass a policy in at residence hall government requiring delegates to pay $5.00 per missed conference programming session.

B. Have every delegate pay for some part of their conference fee. Distinguish between room and board vs. program and registration fees; inform delegates that the residence hall government or university contribution is toward the latter, thus the importance of session attendance.

C. Hold a pre-conference meeting of all delegates to pass out information on NACURH and establish group and individual goals to be gained from the conference.

D. Make sure an advisor attends the conference and is part of delegation planning.

E. Select all delegates through an application and screening process. Through this process have each person write down what they hope to accomplish and contribute at the conference.

F. The NCC should write a letter to all delegates explaining expectations of them and what will be happening at the conference.

G. Have several pre-conference delegation meetings with the goals of team building within the delegation, personal and group goals, plans on how the information gained will be presented to the residence hall government once home, studying the conference schedule and activities, and planning for spirit activities, etc.

H. Establish a Conference Committee or surrogate NCC for the times the NCC will be in meetings.

I. Have delegates sign an agreement to present a program on what they learned at the conference to their residence hall government.

A. Request that the conference staff run attendance contests (or some activity which supports delegate attendance).

B. Request that the conference staff build school delegation meeting times into the conference schedule.

C. Once at the conference, having received program/session booklets, assign individuals or take volunteers to attend specific sessions.

D. Utilize the Conference Committee or Surrogate NCC to plan special meetings when the NCC is busy.

E. Meet at the end of each day to discuss what has been learned at different sessions.

F. Assign someone to give other delegates from your school wake-up calls or knocks, with plenty of time to get ready for breakfast and/or the first session.

G. Have delegates keep a journal of their activities during the conference.

A. Have the delegates make a presentation to residence hall government explaining what they learned, new ideas to implement, new resources, etc.

B. Develop a post-conference wrap-up report, outlining ideas gained at each session and what transpired at other events.

C. Have returning delegates present sessions about what they attended.

D. Enforce any attendance policies you may have.