Timeline:

The catalog coordinator, Susan Hays, will update the draft version of the upcoming catalog as proposals are fully approved, however numerous proposals are completely approved in late March, therefore we anticipate the following timeline for catalog production.

  1. All course and program proposals approved per the Faculty Senate deadline in March will be entered in the catalog and will available for review by April 15th (or next business day).
  2. Reviewers have a strict two week deadline to review their text, submit edit requests, and review edits.
  3. The online catalog will be released within one week of the review period ending (roughly early May).
  4. The printable pdf version of the catalog will be released as soon as possible thereafter with a goal of no later than the end of May.

Catalog Coordinator’s Operational Rules:

  • Only curricular proposals (courses and programs) approved as of the faculty senate deadline will be instituted for the coming academic year and published in the catalog.
  • Total Credits for programs (majors, minors, concentrations, endorsements, specializations, and certificates) will be calculated according to course requirements and that total is displayed at the conclusion of the program. If our calculation differs from the program proposal or the previous year’s total the Division Chair will be informed.
  • Credit subtotals within a program are no longer included in the catalog due to the high volume of errors discovered and the maintenance requirements of the practice.
  • The names of individuals associated with roles at the university (e.g. Deans) are only updated once per year during the catalog review process. Mid-year changes are reflected in the following year’s catalog.

Roles and Responsibilities:

  • Deans and Division Chairs:

    • Review the areas of the catalog within their purview.
    • Complete the review, request edits, and verify accuracy of completed edits within the strict two week review period.
    • Submit edit requests via email for archiving purposes.
    • Inform the catalog coordinator if the person in the role of Division Chair has changed for an area.
    • Division Chairs may request reviewer accounts for additional faculty, but only edit requests submitted by the Division Chair will be acted upon.
  • Administrative reviewers:

    • Review the areas of the catalog applicable to your area.
    • Complete the review, request edits, and verify accuracy of completed edits within the strict two week review period.
    • Submit edit requests via email for archiving purposes.
    • Inform the catalog coordinator if the role of reviewer for your area has been reassigned.
  • Catalog Coordinator

    • Update the catalog to reflect course and program changes approved via the university curricular process.
    • Provide reviewer access to designated individuals, notify reviewers of steps to access their account, and inform reviewers when the two week review period begins and ends.
    • Promptly respond to edit requests.
  • Everyone:

    • Regardless of when it is found, notify the catalog coordinator if you discover any spelling or other typographical errors.

 

Contact Susan Hays, Catalog and Scheduling Coordinator, at hayss@wou.edu