Former Policy (rev. 1994)
Collection Development Policy
The collections of Library and Media Services support the educational
programs of Western Oregon University. The purpose of this policy is to
clearly state the principles, policies, and guidelines governing the selection,
acquisition, processing, organization, preservation and eventual weeding
of materials or information in library collections. It both ensures consistency
among those who have responsibility for developing the collection, and
communicates the collecting policies and goals of Library and Media Services
to faculty, staff, students and other members of the university community.
The Collection Development Policy reflects the mission and goals of
Media Services and Western
- Clientele Served By Library and Media Services
- As an institution of higher learning, the university's primary purpose
is to educate those persons directly associated with Western Oregon
University. Therefore, the first priority of Library and Media Services
is to serve the students, faculty and staff of Western Oregon University.
- The collection provides materials for students' use in course work
and independent discovery and study, and materials for faculty class
preparation and subject area research.
- Degrees offered at
- Although borrowing privileges are extended to adult residents of
the community, students, faculty and staff at Orbis CascadeAlliance
and Oregon University System institutions, and to other selected groups,
materials are not purchased specifically for the information needs
of these clientele.
- Legal and Ethical Responsibilities
- Library and Media Services abides by the American Library Association's
Code of Ethics
- Intellectual Freedom
- In accordance with ALA's position governing censorship and intellectual
freedom published in the Library
Bill of Rights and in the Freedom
to Read Statement, Library and Media Services' subject selectors
are guided by these principles of intellectual freedom rather than
political, religious, or personal biases in making selection decisions.
The collections contain and will contain various opinions which
apply to important, complicated, and controversial questions, including
unpopular and unorthodox positions. Factual accuracy, effective
expression, significance of subject, and responsibility of opinion
are factors that are considered when materials are selected.
- Challenges to the Collection
- Individuals have the right to question materials in the collections.
When a person using the library collections objects to the presence
of material, the complaint will be given a fair hearing. All complainants
will complete a "Statement of Concern About
Library Materials" so that formal consideration can be made.
The Director of Library and Media Services will examine the item in
question and will make the final decision as to whether or not to
withdraw or restrict the material in question. The director will send
a written response to the complainant within 30 days stating the outcome
and reasons for the decision. The Provost will also be notified of
this decision. Should the complainant disagree with the decision of
the director, an appeal must be made within 30 days to the Provost.
Within 30 days, the Provost will appoint and convene an ad hoc review
committee which will be comprised of:
- the Deans of the two colleges
- two Western Oregon University faculty members
- two Western Oregon University students
- the Provost (or his/her designee)
- The committee will review the decision and forward a written statement
to both the complainant and director within 30 days, affirming or
denying the original decision. Both the complainant and director will
be allowed to present their positions before the committee.
- The circulation status of challenged materials will not be changed
prior to a decision being made and the completion of procedures.
- Confidentiality of Records
Circulation records, interlibrary loan requests, application files,
search histories and other personally-identifiable uses of library
materials are confidential, regardless of the source of inquiry.
Such records shall not be made available to anyone, except under
court order or other form of due process. Requests made under these
conditions are to be submitted to the Director of Library and Media
Services. These requests will be reviewed and, when US law permits,
guidance from the university's legal counsel will be sought before
records are disclosed.
Patron access of computers is recorded through the network login.
The confidentiality of patron activity on these computers is goverened
by the university's Acceptable Use of Computing Resources policy.
Name information for community patrons who use computers in Hamersly
Library may be recorded as instructed by University Computing Services.
The USA PATRIOT Act
Under the USA PATRIOT Act, the Federal Bureau of Investigation
(FBI) and law enforcement officials can seek search warrants for
library records for investigations relevant to national security
or terrorism. An agent or officer serving a search warrant can begin
the search as soon as the warrant is served. Library and Media Services
or its employees are entitled to ask the officer to allow them to
consult with legal counsel and to ask that counsel for Library and
Media Services be present for the search, but there is no opportunity
or right to quash a search warrant. Library and Media Services employees
who are served with these search warrants are not allowed to say
anything about the warrants or whether any records were turned over
to law enforcement, even to the individual whose records were the
subject of the investigation.
Many provisions of the PATRIOT Act, including the section that
relates to libraries, expire automatically on Dec. 31, 2009, unless
Congress decides to renew them before that date.
- It is the intent of Library and Media Services to adhere to the
provisions of the U.S. Copyright Law (Title 17, United States Code
Sec. 101 et seq.). While there continues to be controversy regarding
interpretation of copyright law, this policy represents a sincere
effort on the part of Library and Media Services to operate legally.
Appropriate notices will be posted at sites taking interlibrary loan
requests and on all copy machines reminding employees and students
of the Copyright Law. Records will be kept for interlibrary loan copying
and electronic and paper copies of reserve items. Copyright laws,
handbooks and guidelines are available in Hamerlsy Library for anyone's
- Library and Media Services disapproves of unauthorized duplication
in any form. Employees and students of the university who willfully
disregard the copyright policy do so at their own risk and assume
- General Collection Description and Guidelines (Scope and
- The Library and Media Services' general collections are managed
by the librarians who are assigned to the academic disciplines that
the collections support. Because each discipline has different needs,
the appropriate balance between formats is decided on a discipline
by discipline basis, by each librarian in consultation with the teaching
faculty. Links to general selection guidelines and general information
about the collection are below:
- Chronological Coverage/ Timeliness
- Rare or Out of Print materials
- Multiple Copies
- Materials not Collected/ Limits
on the Collection
- Collection Descriptions
- Several specialized collections that are not specifically tied to
a single discipline are housed within Hamersly Library. Collection
criteria for these collections are as follows:
- Government Documents
- Juvenile Literature
- Electronic Resources
- General Reference Materials
- Test Collections
- Thesis Collection
- Collaborative Collection Development/ Relationships with
- Library and Media Services is committed to coordinating development
and management of collections—including acquisition, cataloging,
access, storage, and preservation—with other libraries in Polk
County, Oregon University System (OUS), and the Orbis Cascade Alliance
consortium, when it is feasible and does not negatively impact the
students, faculty and staff of Western Oregon University. Collaborative
collection development and management are essential means for coping
with shrinking acquisitions budgets and enhancing the library resources
available to all of the communities that we are a part of.
- Interlibrary Loan
- Polk Library and Information Network
- Selecting Materials
- Collection development at Western Oregon University is a joint effort
of Library and Media Services and teaching faculty with Library and
Media Services managing the process. Faculty members are encouraged
to recommend and to request the acquisition of specific titles through
the faculty liaison program.
- Factors influencing selection
- Levels of Collecting
- Gifts to Library and Media Services' Collections
- Gifts to the collections are subject to the same criteria as materials
selected for purchase.
- Collection Maintenance
- The usefulness, relevance, and physical condition of the collection
should be assessed by Library and Media Services staff on a continuing
basis. Books judged to be irrelevant, outdated, unused, in poor physical
condition, or superseded by new editions will be removed from the
collection. Criteria for the deselection of materials may vary among
academic disciplines, and our efforts in this regard should be informed
by the teaching faculty. Materials in bad physical condition, but
still worth keeping, will be repaired if possible, or replaced with
new copies if they are available.
Inventory and shelf reading should be done an ongoing basis. These
activities assure that the catalog is kept up to date and accurately
reflects the holdings of Library and Media Services, and that materials
may be easily accessed once found via the catalog.
- Collection Review
- Binding and Repair
- Withdrawing Materials
- Annual Budget
- The materials budget supports the purchase of all formats designated
in the collection development policy. The budget supports expenditures
for the following:
- firm and standing orders, subscriptions, databases;
- rental fees, lending/borrowing costs, and copyright royalites
for interlibrary loan;
- OCLC cataloging, searching and access charges;
- local and contracted bindery services and preservation.
- Allocation of funds
- Current Budget
- Collection Development Calendar
- Policy Review
- This policy is under continual review and updated as neccessary.