Library and Media Services
collects electronic resources to support the educational and instructional
needs of Western Oregon University students, faculty, and staff. For the
purpose of library collection development, "electronic resources"
are defined as resources that require computer access. Examples include,
but are not limited to: Periodical indexes, reference databases, Adobe
Acrobat PDF documents, and multimedia files. Data may be accessible via
the Internet, particularly the World Wide Web, online services, CD-ROM
or diskette. Materials available via the World Wide Web are given strong
preference over other formats for electronic resources.
Selection of materials for
the library in electronic formats follows many of the guidelines utilized
for selection of other library materials, though there are some special
considerations for collecting electronic resources. It must be recognized
that electronic resources present the library with an opportunity to redefine
its collection, expanding from the physical presence of books and serial
publications to encompass materials that are not physically located in
the library but that have been evaluated and selected for use by the library.
These include subscription services, such as databases and online reference
sources, as well as materials freely available on the Internet, such as
web pages, graphics and audio files and other formats.
selecting electronic resources:
- The intellectual content
of the electronic resource, whether purchased or free, must fit within
the established parameters of the library's collection development policies,
the judgment of the relevant subject selector and the curriculum at
Western Oregon University.
- When adding electronic resources
to the collection, priority will be given to:
- Reference and bibliographic
resources that support the overall university curriculum.
- Resources that directly
support the instructional objectives of a specific discipline.
- Evaluation of these resources
should be similar to the evaluation methods used for other library materials,
Requestors should work with
the librarian who is liaison to their discipline in order to evaluate
the appropriateness of an item for the collection.
- authority of authors/contributors
- timeliness and accuracy
- quality and uniqueness
- target audience
- depth of coverage
- powerful, flexible,
user-friendly, and well-indexed interface with numerous points of
- interlibrary loan and
electronic reserve rights
- remote user access/
- license restrictions
that would adversely impact the user
- technology requirements
- vendor/producer reputation
- customer support
- advantage of electronic
product over comparable print resource
- Whenever possible, access
to electronic resources must meet these goals:
- Support remote users
of library and information resources
- Deliver reliable remote
- Be available 24 hours
a day, 7 days a week
- Utilize a unified and
- The cost of the resource
must be sustainable by the electronic resources budget for the foreseeable
- The technology and staff
to deliver and support the resource is available at Western Oregon University
or through the Orbis Cascade Alliance.
- The library will participate
in a consortial purchase of electronic resources, when the resource
offered is desired by the library, will not have significant overlap
with (or will replace) an existing resource and is offered at a cost
deemed acceptable by the library director and librarians.
- The library should make
an effort to purchase available back files of an electronic resource
if affordable and deemed bibliographically essential for the collection.
- The library will seek to
maintain the stability and consistency of electronic resources offered
Review of Electronic
- Subscription electronic
resources should be reviewed annually using the following criteria:
- Use statistics provided
by the vendor and/or other collection techniques
- Price per use
- Overlap with other products
in the collection
- Availability quality
and cost of comparable products
- Overall satisfaction
with the product
- Free resources should be
regularly evaluated to establish reliability and consistency of information
as well as the continued existence of the resource.
Patron Access and Use
Electronic resources that are
cataloged as part of the library collection and may either circulate or
be used in the library, as appropriate. The library will not purchase
tangible electronic materials for permanent location in academic departments.
The library will comply with the provisions of the copyright law governing
For resources not requiring
checkout (i.e. online indexes and other databases) resources offering
IP recognition over a range of IPs will be preferred to resources requiring
a username and password or which limit access to specific terminals.
Some electronic resources may
be purchased at a discounted rate through the consortiums that Western
Oregon University belongs to. When these opportunities arise, consideration
of currently subscribed to resources in that area, savings offered, uniqueness
of the resource and potential for future participation will be considered.