FUNDING
ALLOCATION PROCEDURES
The procedures used for the
allocation of the budget are as follows:
 Obtain from Administrative
Computing :
 a report for the current
academic year on the number of classes and sections offered for
each quarter by level and department.
 a report of the number
of credit hours offered by each department
 Add the number of classes
by level for Fall, Winter, Spring and Summer terms for each department.
 Add the number of credits
by level for Fall, Winter, Spring and Summer terms for each department.
 Weight the number of classes
and credit hours by multiplying the total number at each level by the
factors specified below:
 Lowerdivision: Multiply
by 1
 Upperdivision: Multiply
by 1.25
 Graduate: Multiply
by 1.5
 Add the total number of
weighted points for each department.
 Divide the result by the
number of courses offered.
 Obtain a circulation report
from WOLF for the previous year. For any subject area accounting for
more than 10% of total circulation, add 15% to the total of weighted
points.
 Add all of the departments'
final totals to get the total number of points for all departments and
subject areas.
 Calculate the departments'
percentages of the total number of points.
 Active Graduate Programs
will receive a minimum dollar amount of 3% of the budget
 Majors will receive
a minimum of 2%
 Minors will receive
a minimum of 1%
 All departments will
receive a minimum of .5%
 For a variety of reasons
(new degree programs, accreditation requirements, gaps identified during
inventories, major weeding efforts in a subject area, shifts in the
topics and levels taught), some subject areas may need a temporary boost
in the amount of money spent. Those areas may be targeted for a dollar
amount higher than the above formula would allow. Consult the subject
selector for information about those anomaly cases, assess the need,
and assign arbitrary point values to the department's total points to
reflect the degree of need and the time frame established for improving
the collection in that area.
 Multiply the departmental
percentages times the total amount of money available in the monograph
(GGeneral) budget.
 Add any designated gift
fund amounts to departmental funds.
 If it is more than the minimum
allocated amount, communicate the derived amount to the subject selectors
and to acquisitions assistant. Otherwise, indicate to the selector and
acquisitions assistant that the department will be receiving the minimum
amount.
 Once they have received
dollar amounts for each of their subject areas, selectors are free to
decide about how the money will be spent. They are encouraged to use
the established collection development levels, their knowledge of each
subject area and the corresponding collections, and the information
provided by the faculty, as well as other factors, in determining what
kinds of materials and how many to purchase.
