Forms by Topic:
Immigration regulations state that all international students must register for a full course load.
Undergraduate F-1 and J-1 students must register for at least 12 credits per term to be at a full course load.
Graduate students must register for at least 9 credits per term or as otherwise approved by an international student advisor.
International students may count only 3 credits per term towards their full course load. Example: If a student registers for a 5 credit online course they must also register for at least 9 credits of regular on-campus classes. This way they will register for a total of 14 credits but only 3 credits of the online course will count for immigration purposes.
Immigration Registration: At the start of every term, except summer term, all WOU International students must complete the Immigration Registration online form by the end of week 1 of the term. Please use the online form below or you can complete a paper version in the ISSA office in Maaske Hall.
Reduced Course Load or RCL: A student may be eligible to register for less than a full course load if they meet one of the following eligibility requirements. Select the relevant PDF form link from the far right column to download and print the needed form.:The deadline for submitting an RCL form is the first Friday (5 p.m.) of a given term.
Concurrent Enrollment: A student may enroll at WOU and at another SEVIS approved college or university as long as the total number of credits being taken adds up to a full course load (12 for undergraduates, 9 for graduates). A student must enroll in at least 6 credits at WOU to be considered a WOU student and be valid under their WOU I-20.
Students must first obtain authorization from an international student advisor at ISSA to be concurrently enrolled. After they have completed registration for classes at the other school, they must provide a printout of their course schedule. This print out must clearly show the students full name, term of attendance, classes being taken, and their number of credits. Once the term is finished, they must submit an official transcript showing the course(s) completed over the term. Use this online form to request concurrent enrollment.
Add or Drop Classes: To add or drop WOU classes, use this form. If you are dropping below full time you must get approval from an international student advisor first.
Hybrid/Online Course Agreement: If a student would like to take an online course(s) but doing so would be a violation of their immigration status, they may work with the professor of the online course to develop a hybrid course. A hybrid course is one in which the student takes most of the course online but also agrees to meet with the professor a specified number of hours at specified times so that physical presence requirements are established. Complete the following form with your professor to establish a hybrid course and submit it for final approval to an international student advisor.
Maintaining immigration status is just as important as maintaining good academic status. Please read and understand the following tips on how to maintain student nonimmigrant status below.
Reinstatement of Immigration Status: When a student fails to maintain their immigration status, his/her SEVIS record will be terminated. If a student with a terminated record wants to continue studying at WOU, they must apply for reinstatement with USCIS using the I-539 form. Go to www.uscis.gov to find the most up-to-date version of the I-539 form. Also, students must meet with an international student advisor and understand the information in the following PDF.
Change of Status: Individuals who do not have U.S. citizenship or permanent residency must obtain an F-1 or J-1 visa in order to maintain lawful nonimmigrant student status. Individuals with B-1/2 or F-2 visa status, for example, will violate their visa status if they attempt to enroll in a program of study in the U.S. before they obtain F-1 visa status. If you need to change visa status download the I-539 form at www.uscis.gov and read the information in the following PDF.
Other Information: The following resources are additional references for students on maintaining immigration status.
International students are required to keep all immigration documents up-to-date and current. If a student has a change of name, address, major, program end date on I-20 or DS-2019, new educational level, financial information, number of dependants, or needs a new immigration document, then they must complete the appropriate form below.
Before traveling outside the U.S., students should read and understand all of the information in the following PDF,
Travel Signature: Students must get an updated signature on page 3 of their I-20 or DS-2019 every six months if they will travel outside the U.S. If the signature will be more than six months old when reentering the U.S., a new signature will need to be added.
You must complete the form below or a paper version in the ISSA office, at least 2 business days prior to your travel, in order to obtain a new travel authorization signature. Bring your current I-20 or DS-2019, and copies of updated documents to ISSA after submitting the following online form.
Check the Following BEFORE Traveling Outside the U.S.:
Vacation Term: Students may take a vacation term every summer term and/or after they have completed three consecutive terms of full-time study. If a student takes full-time classes during summer term they may take a vacation during other terms.
When students plans to take a vacation term during a term other than the annual summer vacation (during fall, winter or spring term), they must fill out the following form, also available in the ISSA office. Meet with an international student advisor if you began taking classes in winter, spring or summer and need a vacation term.
During a vacation term, students may take classes and may be less than a full-time credit load. They may also travel inside or outside the US if they have an updated travel signature.
Students who plan to transfer to another SEVIS approved school must read this Transfer Out Information link and submit the Transfer Out Form below. They must also bring their admission letter from the new school to the ISSA office in order to have their SEVIS record moved to the new school.
Go to the Departure Page.
Go to the Employment Page.
Students may request that an ISSA advisor write various types of letters for them, such as: recommendation for a visa renewal, verification of academic status, verification of current address, verification of immigration status, or invitation for family members to come to the U.S.
Please allow 2 business days for letters to be prepared by an advisor.
For detailed information regarding these forms, look for the relevant section title above. When filling out any form do so completely and with as much detail as possible. All forms are also available in the ISSA office in Maaske Hall. Please allow 2 business days for forms to be processed. An international student advisor will be in contact if there are any issues.
International Students and Scholars Affairs ph:503-838-8425 fax:503-838-8338 | or e-mail: firstname.lastname@example.org