The Faculty Development Committee was estabilished as part of the collective
bargaining agreement between WOUFT and Western Oregon University. The purpose
of the committee is to provide a peer review process for the allocation of funds
for scholarly and creative faculty activities. The committee consists of faculty
representatives from all divisions. Ex-officio members include the Provost and
the Vice President for University Advancement or their designees.
(forms and information linked below)
||Report/ Expenditures Due
I – Professional Travel to Conference:
Serving in Official Capacity
Fall - Oct 26, 2012
Spring - Apr 08, 2013
II – Professional Travel to Conference:
Workshop / Attendee Only
Fall - Oct 26, 2012
Spring - Apr 08, 2013
III – Research / Major Projects
||Jan 25, 2013
January 25 2013
Funds must be expended by:
January 15, 2013
IV – Course Reassignment:
|Apr 08, 2013
3 months after the completion of reassignment time
|Category III extensions (for previous years' grants)
||January 15, 2013
Jan 25, 2013
Funds must be expended by:
January 13, 2012
There are typically three rounds of funding during the academic
- Two rounds will include Travel Awards (Fall and Spring)
- One round will include Research / Major Projects Awards (Winter)
- One round will include Course Reassignment Awards for the next academic
- All completed proposals must be submitted online.
Note: It is no longer required to submit Pre-Travel Authorization
forms with proposals.
Expenditure / Reporting Deadlines:
- All funds must be expended by January of the year following the award (see
above for the exact date).
- A no cost extension to June of that year is possible by formal request.
Requests for extensions must be filed in January (see above for the exact
date). Please see the General Procedures and Guidelines section for further
information on submitting an extension.
- Reports for Research / Major Project Awards received in the previous year
are due to the Provost’s Office by the last Friday in January (see above
for the exact date).
- Reports for Course Reassignment Awards are due to the Provost’s Office
three months following the completion of the term for which the reassignment
time was awarded.
- Note: All deadlines for expending funds will be strictly enforced.
If award funds are not expended by the deadline dates, the awards will be
lost. Travel reimbursement forms must be submitted by the appropriate deadlines.
If you receive a travel advance and do not submit the reimbursement form by
the deadline, the amount of the advance will be deducted from your paycheck.
- Note: All deadlines for submitting reports will be strictly enforced.
FDC will not consider applications in any category from individuals with past due reports from previous awards. New applications will be considered if past due reports are submitted prior to the respective application’s deadline.
- All tenured and tenure track faculty covered under the Collective Bargaining
- Fixed-term faculty with a teaching appointment of .5 FTE and above may apply
for Travel grants (Category I and II).
- Fixed-term faculty with a teaching appointment of 1.0 FTE for more
than one year may apply for Research / Major projects awards (Category
III) and Course Reassignment (Category IV) awards.
General Procedures And Guidelines
- 1. Proposals should be typed and submitted in a standardized format for
- 2. Faculty should consult with their Division representatives. These representatives
should have some familiarity with the proposals submitted by their colleagues.
- 3. Applicants are responsible for submitting the online proposals by 11:59 pm on the stated deadline date.
- 4. Please do not submit Pre-Travel Authorization forms with your
proposals. These forms should be submitted direct to the Business
Office once they are signed by your Division Chair.
- 5. Each faculty is allowed a maximum of two applications in categories I, II, and III and one application in category IV per academic year.
- 6. The committee members will evaluate all research proposals carefully.
Standards will include the clarity, the significance, and the overall quality
of the proposal.
- 7. It is not the purpose of faculty development funds to improve working
conditions that are clearly the obligation of the institution to improve.
Thus, requests for which the primary purpose is to develop curriculum, and
requests for general use computer hardware and software sought to improve
the overall productivity of a faculty member, will be of lower priority for
the committee. Specific use computer hardware or software may be funded. However,
funding likely will be contingent upon a specific outcome that demonstrates
faculty development. The committee will consider other campus resources and
the possibility of establishing precedents before making awards. The committee
may require that computer hardware linked to a specific project revert to
the faculty member's division following completion of the project.
- 8. Faculty receiving awards in Category III will be required to submit a
report to the Faculty Development Committee by October of the following academic
year (see above for exact date) describing the progress on their project.
This report should follow the same format as the original grant proposal,
addressing how specific goals, methods, and results were achieved. Reports
should not exceed three pages in length. The Committee has three goals in
requesting these reports:
a) To assist the University in establishing a data base of faculty research
activities useful for Institutional Advancement activities, and supporting
future grant proposals to outside funding sources;
b) To provide a means by which the considerable research efforts of WOU
faculty may be shared with the campus community;
c) To provide a means of accountability regarding effective use of faculty
The committee anticipates that the reports will be available in the Library
on reserve. If applying in subsequent years for a Category III award,
you must include a copy of your previous report with your application.
All applications in Category III should include the total expected
project expenditures. Applicants should not structure their proposal to
fit within the historical maximum funding for that category. The committee
members gain valuable information by knowing total project costs. Also,
applications should clearly indicate funds expected from other sources,
including funds from outside sources and other sources at WOU.
- 9. Estimated travel expenditures should be based on established per diems
and published lodging rate schedules, as found in the OUS Financial Administration
Standard Operating Manual (www.ous.edu/cont-div/fasom/sec11/sumrates.php).
The expenses should also include conference fees. You are no longer
required to submit Pre-Travel Authorization forms with your proposal.
- 10. A no-cost extension for a Category III: Major Research Gant is possible
by submitting a formal request to the chair of the Faculty Development Committee
by the appropriate deadline date (please see above for deadline date). When
submitting the formal request, please include the following:
1) the purpose of the original grant,
2) an explanation for why an extension is necessary, and
3) a revised time-line for when the funds will be spent.