May 2010 Archives

Minutes 11 May 2010

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Draft Minutes 11 May 2010

CALL TO ORDER/ROLL CALL
3:31 pm

Cheryl Beaver, Scott Beaver, Dean Braa, Sue Dauer, Maria Dantas-Whitney, Cheryl Davis, David Doellinger, Bryan Dutton, Michael Freeman, Mark Girod, Scott Grimm, Bob Hautala, Solveig Holmquist, Henry Hughes, Elaina Jamieson, Mike LeMaster, Robert Monge (for Camila Gabaldon), Katherine Schmidt, Tracy Smiles, Dana Ulveland, Jason Waite, Zenon Zygmont

Ex-Officio: Kent Neely.

II CORRECTIONS AND APPROVAL OF MINUTES: 27 April 2010 (document A)
Approved without correction.

III PRESIDENT'S REPORTS
Katherine Schmidt, Faculty Senate (document B)

Scott Beaver gave a report. He met with Provost Neely Thursday afternoon. After hearing concerns of many faculty at meetings, it was requested that Provost Neely order paper SIRs for this term. Provost Neely said it that sounded reasonable, but he would check into logistics and timeline of it. Provost Neely, Wanda and Julie did that and found the paper SIRs could be ordered and processed in time so they would be here before the last week of classes. Provost Neely ordered the paper SIRs and they should be here within seven days and then the process begins to get those going. Campus-wide announcement will be sent out concerning cessation of paper. It is planned to move to the online SIR as soon as possible, at most by the end of the next bargaining cycle. Scott Beaver thanked Provost Neely for his efforts in this matter.

President Schmidt announced the Executive Officer Nomination Committee, including, Mark Girod, Scott Beaver, Elaina Jamison and Jeananne Rockwell-Kincannon.

President Schmidt reviewed executive officer positions and things most important in those positions not found in the bylaws. Showed document on overhead which can be found online. Item #6 for the president, representing faculty, usually a between 8-20 hours, depending on time of year. Item #7 (in bylaws) for vice president to serve as a visible parliamentarian. Requires 3-4 hours a week for one-year commitment. Secretary 6-8 hours per week and one year commitment. If committee for next year chooses to employ a minute-taker, the responsibility goes down to about 4-6 hours per week. This includes executive committee meetings and senate attendance. For at-large members (not found in bylaws) concerns mouse facilitator during meetings and requires about three hours per week and a one-year commitment. Past president has been advising on management matters. It is about two hours a week and he shows up for meetings. This is available online.

Elections to be held in two weeks. All new senators will be voting that day.

Will be electing Committee-on-Committee members today and need one more candidate in the newly constituted senate category. That element will be postponed until two weeks because several divisions have not voted and they do not have senators yet.

Introduced new senators: Tracy Smiles, Maria Dantas-Whitney, Cheryl Beaver, Mike LeMaster, and Michael Freeman

Provost Neely announced there was no report from provost council. It will meet on Thursday.

IV OLD BUSINESS

Proposal: Music Theatre Emphasis, Michael Phillips (doc C).
Dean Braa moved to accept; Elaina Jamieson seconded.
Motion passed to approve Musical Theatre Emphasis to become an option in the existing BA/BS in Theatre.

Memo: Native American Language Policy, Wanda Clifton-Faber (doc D).
Dean Braa moved to accept; Scott Beaver seconded.
Motion passed to endorse Native American Language as a second language policy.

V NEW BUSINESS

Revise Add/Drop Form. Mary Harden indicated need for a change in wording of the form because of problems with faculty forgetting to check off boxes in Reason Box. This would reduce amount of time students are going back and forth if boxes are not checked.

David Doellinger mentioned grading method so students cannot modify form.

This will be the first item of "old business" in two weeks.

Incomplete Grade Policy. Mary Harden indicated that since Summer 2008 there have been 1815 incomplete grades recorded and 930 not removed from books. The problem is excessive paperwork in files when an instructor forgets to fill out form and students do nothing to fix. The result is failing to complete the course. It is suggested that students missing essential coursework for legitimate reason and are doing average or better, should be given the average grade at the end of the term with provision that they have up to 12 months to improve their grade. Incentive will be for students to improve GPA and diminish excessive paperwork. This puts responsibility on students to complete this.

If students who miss essential coursework with below average grades would have 12 months to complete coursework, but if work is not completed, grade will be changed to an F. If student graduates with incomplete courses, it will be permanent.

Instructors and students responsible to form contract for completion of coursework. It is instructor's discretion if student has legitimate excuse to be given extension to complete work and possibility of improving grade. If instructor does not initiate a grade change, it does not change. Gives students incentive to hurry to get work completed.

Hilda Rosselli was concerned if this would be able to be implemented by fall and be included in all handbooks. Would policy be able to come into agreement within all departments and have consistency? Would this influence students to try to get out of major course work at the end of term?

Mary Harden reiterated the issue driving this issue is the number of incompletes in files. This is the only institution (school) that does not convert Incompletes to F's.

Scott Beaver wanted clarification of difference between not completing a course whether a student is doing well or not completing it because they are doing poorly.

Dean Scheck commented that records peppered with I's show a student has no follow-through. I's that stay permanently are "mercy F's" and a way for students to avoid F grades.

Mark Girod concerned about more students debating grades.

Provost Neely suggested that I's be awarded for extenuating circumstances to give the student time to make up course work.

Mary Harden will consider taking back to committee to discuss further. Maybe there should be more stringent conditions.

Committee-on-Committee ballots were distributed to senators for 2010/2011 election. Ballots collected and counted. 17 for Jason Waite/0 write-ins. 17 for Katherine Schmidt/0 write-ins. 17 for Bryan Dutton/0 write-ins. Someone volunteered Amanda Smith to be the senator for the newly constituted senate, but that result cannot be counted.

President Schmidt wanted to remind all that they are planning to make committee more functional, proactive and recognizable in two years.

VI COMMITTEE REPORTS
None

VII INTERINSTITUTIONAL FACULTY SENATE REPORT
None

VIII SUSTAINABILITY THEME
None

IX ADJOURNMENT
Moved Dean Braa, Seconded Jason Waite.
4:19 pm

Minutes 27 April 2010

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I CALL TO ORDER/ROLL CALL
3:32 pm
Joel Alexander, Scott Beaver, Dean Braa, Susan Daniel, Sue Dauer, Cheryl Davis, David Doellinger, Bryan Dutton, Camila Gabaldon, Mark Girod, Scott Grim, Bob Hautala, Solveig Holmquist, Elaina Jamison, Pete Poston, Katherine Schmidt, Jason Waite, John Leadly
Ex-Officio: John Minahan, Evan Sorce

II CORRECTIONS AND APPROVAL OF MINUTES: 13 APRIL 2010 (document A)
Approved without correction.

III PRESIDENTS' REPORTS
Katherine Schmidt, Faculty Senate

The executive committee approved new courses from Music Ensemble and Linguistics as well as minor changes to courses from Rehabilitation Counseling, Education, and French.

Robert Monge will replace Camila Gabaldon as Secretary for the May meetings and we will have a hired note taker for those meetings.

The Pastega Awards have been announced. Congratulations to Mark Girod and Karie Mize. The recognition ceremony is May 5 and all are encouraged to attend.

The deadline for revised committee charges was last week and those will be forwarded to the Committee on Committees who will then give recommendations to the Senate.

The executive Committee met last week with the Committee on Committees and will be meeting next week with the Writing Intensive Committee.

Scott Beaver gave a report on the joint committee on evaluation. They met with Provost Neely last week to address the fact that the SIR is a contractually agreed on instrument and invited the provost or a representative of his choice to work in parallel with the committee on establishing a replacement instrument for the next contract.

This year, we will still need to go with SIR; the question is whether the version will be paper or electronic. With the electronic version, there is concern is about lower than normal response rate when there already is a low response rate, particularly for those faculty applying for tenure and promotion.

Wanda Clifton- Faber clarified that we will be administering the online version during dead and finals week. Labs will be made available so that faculty can take their classes over to do the evaluations.

President Schmidt reminded the senate that we still need 2 at large members for the executive nominating committee.
Elaina Jamieson volunteered.
President Schmidt reminded the senate that we will need an additional person in 2 weeks.

We also need 2010 committee on committee members.
Jason Waite has volunteered as outgoing executive committee member.

The executive committee members are writing position descriptions, to clarify for future holders of these positions what their roles might be.

Mark Girod clarified that incoming senators need to attend the May senate meetings. President Schmidt verified this.


John Minahan, Western Oregon University
We closed registration period up 2.3% in enrollment, which puts us in excellent condition going in to the next biennium.

Our students were the only 2 Fulbright students out of OUS this year.

There will be interviews for Foundation positions soon and he wants to clarify that they are not multiplying positions. When Paul Moredock (the former Vice President for Advancement) left, they did not replace him. Instead Danielle Nelson was named as Director of Advancement and Ghie Carlson was named as Director of the Foundation. Danielle Nelson will be interviewing assistants to deal with the annual fund and the alumni association. They are hiring more people for approximately what they previously spent.
The Auction will be coming up soon and Peter Courtney will chair the committee.
President Minahan thanked the faculty for their efforts around here.
Three individuals were given awards at the national level for advising.

Dean Braa inquired about the status of the three largest universities as public corportations. President Minahan responded that it is still on the table, but not at all a done deal.
Evan Sorce added that the Oregon Student Association is also opposed to it and has been active in its opposition.

Bob Hautala asked for clarification about an Oregonian article President Minahan had mentioned during his report. President Minahan described a recent cover page story which detailed how WOU leads in minority retention.

Those kinds of things, in combination with 2 Fulbright scholars, moves us beyond a regional.

Joe Hutchinson, Staff Senate
Not present.

Evan Sorce, ASWOU
First, has a donation box for the Mark Youngsma memorial plaque and tree. They will also be selling Papa Murphy's discount cards next week.
He has been working on voter registration. ASWOU's goal was 200 and have registered around 100.
Working on textbook committee and are looking at how the relationship between publishers and professors works.
There will be a forum next Tuesday on Oregon Cannabis Tax act. Several professors will be presenting and they are hoping to also include law enforcement officers.
ASWOU elections are next week.

Kent Neely, Provosts' Council
Not present.

IV OLD BUSINESS
Proposal: Geropsychology Minor, Rob Winningham (document B)
A proposal from the psychology division for 27 hour minor with 1 required course, 12 hours of additional psychology.
There will be 11 hours of interdisciplinary course work that they can choose from.
Mark Girod moved to approve, Dean Braa seconded.
Passed unanimously.

Proposal: Catalog Expiration Policy, Nancy France (document C)
Dave McDonald presented for Nancy France.
Before presenting, he gave additional information about the advising awards won by Marita Cardinal and Karen Sullivan-Vance.

The proposal would expand the current 5 year catalog window to 7 years, which is more in line with other institutions.
Dean Braa moved to approve, Elaina Jamieson seconded.
The motion passed unanimously.

V NEW BUSINESS
Proposal: Music Theatre Emphasis, Michael Phillips (document D)
This creates a new emphasis within the existing BA/BS degree. It keeps the current core and allows students the option of choosing hat their 24 credits of electives be the Musical Theatre Studio sequence.
Bob Hautala inquired about why they would eliminate electives. Michael Phillips responded that it is already kind of happening as students take classes in the areas they are interested. This lets them choose a set path.

Scott Grimm added that putting this in the catalog is a draw for students. Since they began talking about it, ½ of their auditions have been for Musical Theatre.
It gives the students something that they can put on their resume.

Memo: Charter Additions Proposal, Camila Gabaldon-Winningham (document E)
This proposal was withdrawn.

Memo: Native American Language Policy, Wanda Clifton-Faber (document F)
The Provost is hoping for affirmation from the Senate on this proposed language for accepting tribal languages to fulfill second language requirements.
Dean Braa asked if it will help recruit more students.
Wanda Clifton-Faber responded that they hope so.

Bob Hautala commented that the wording reads as though Native Americans are foreign.
Dave McDonald explained that part of the challenge is semantics between three potential ways of describing a language requirement. All of the terminology options are offensive to someone. This language was crafted with tribal representatives and codifies what we have been doing in practice, it doesn't change it.


VI COMMITTEE REPORTS
none

VII INTERINSTITUTIONAL FACULTY SENATE REPORT
none

VIII SUSTAINABILITY THEME
none

IX ADJOURNMENT
Moved David Doellinger, Seconded Elaina Jamieson.
4:09

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