Draft Minutes 9 March 2010

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I CALL TO ORDER/ROLL CALL
3:31pm
In attendance:
Scott Beaver, Dean Braa, Sue Dauer, Elisa Maroney, David Doellinger, Bryan Dutton, Camila Gabaldon, Mark Girod, Thaddeus Shannon (for Scott Grim), Peggy Pedersen (for Bob Hautala), Sandy Hedgepeth, Kevin Helppie, Kim Jensen (for Maureen Dolan), Henry Hughes, Elaina Jamieson, Katherine Schmidt, Hank Bersani (for Carl Schroeder), Gay Timken, Dana Uveland, Zenon Zygmont
Ex-officio:
John Minahan, Kent Neely, Evan Sorce

II CORRECTIONS AND APPROVAL OF MINUTES: 23 FEBRUARY 2010 (document A)
Approved without corrections.

III PRESIDENTS' REPORTS
Katherine Schmidt, Faculty Senate
Exec approved the following: LIB 609 prerequisite change, CSE 699 changed 1 to 3 credits (this was an error in the original paperwork)
The Pastega Award Deadline is 3/12/2010.

Report from Scott Beaver:
The online evaluation team met for the 2nd time yesterday. They have determined that they don't have the expertise to independently generate questions and are going to try to look at ETS and psychometric data from U of O for ideas. They will invite Provost Neely to the next meeting.

The executive committee also met the international students and services committee.
This year they have been focusing on study abroad:
They have been reviewing "at sea" programs.
Financial aid can now be used for non-WOU programs if students want to study abroad.
They are also working on publicity, including posting opportunities to take courses for LACC credit while abroad.
They have been working on a draft of their charge and will be changing the affiliated directors to ex-officio instead of ad-hoc members.

President Schmidt gave a brief Robert's rules review and reminded the senate that Robert's Rules were created to protect the rights of both the members and the group.


John Minahan, Western Oregon University

He went before reset committee, which is the committee on higher education restructuring.
There also was a board meeting, where the discussion was about finance. They are looking at next biennium.
The first page of his handout is the strategy to move finances. We have been working to move toward offsetting in-state with out of state and international tuition. Through this, 16% of our student population generates 28% of our revenue.
The second page was presented by Mark Weiss.
He has been trying to model it. The first major assumption he is working with is that federal funds will go away. DAS anticipates next biennium to be $2.4 billion below EBL (current service level).
In March, the administration expects to be asked for a plan for 25% reduction. This year were asked for 30%, ended up with 11%.
A 15% reduction is probably realistic.
The major assumption in the model is PERS increases. The 3rd is annual salary increases (5% = placeholder for model - not an offer).

He anticipates ending this year with about a 16% fund balance. Next year, that fund balance will used (11.4 million), which means we are looking at 19-20million dollar deficit in the longer run.

President Minahan added that we are going to keep trying to increase number of freshmen, particularly from out of state and international origins. He is concerned, though that this is just doing what we are already doing. We need to find new ways to generate revenue.
We need to increase numbers in our graduate programs and look for new programs that will generate numbers. Beyond that, he's not sure, because we do not control some of these other variables.
State funding is 30-35% of current budget; he anticipates that will drop, possibly by 10%. The PERS piece is growing of the problems that need to be fixed.

Mark did this model and made it dynamic - many schools are requesting it. If everyone goes down, we will be on the last end that goes down, but will still go down

Good news - he had long lunch with one of our benefactors and earned a scholarship.

Joe Hutchinson, Staff Senate
Not present.

Evan Sorce, ASWOU
There was an OSA meeting on Saturday, where they talked about the funding issue. They also discussed the Frohnmeyer report and wrote out 6 points that expressed their position(opposed).
There was a peace march on campus yesterday (42 people turned out). It was a neat experience.
ASWOU working committees are getting responses back.
Recently, he has heard of issues with dead week coming up. ASWOU is hoping to see what the "rules" are and educate students and faculty on those.

Derek, a political science student, has been working with Evan on sustainability on campus. Their focal point is HSS. In the last few weeks, have noticed that pretty much everything being thrown away is recyclable. They want to remove classroom trash cans and put big cans in the hallway. In the hallway, they can have trash with recycling receptacles. They are working on an ASWOU grant, also have gotten over $100 through individual donations. They think it will decrease time spent by janitors and the consumption of plastic liners.

Questions:
Zenon Zygmont inquired if they had spoken with janitorial staff?
Not yet. They have spoken with Dean Scheck and wanted to get opinions from other groups (including faculty) first.

A goal is to give students the incentive to recycle. Part of it is what drives change. From surveys and a petition they have seen interest.

They are hoping to implement this for spring term.

Evan Sorce continued his report:
OSA is still working on textbook affordability. They tried to change it at legislative level. Since that did not work, they are looking at doing it at the local level. One possibility is creating a state-wide book exchange.
Also many math text books are available online. OSA is Looking into that option
Many students have to choose between food and books, which limits their ability to be successful

Kent Neely, Provosts' Council

The Provosts' Council met Thursday, 4 March at Portland State University.
Overview: Movement across Oregon is toward professional Science Masters degrees.

Curricular proposals were presented by
Oregon State University for:
- Master of Natural Resources
- Graduate Certificate in Management for Science Professional
- The Master's proposal was recommended for approval and will go before the Academic Strategies Committee for action.
- This could serve as a foundation for other institutions to offer professional science masters degrees.
- It is an online certificate.
- The Graduate Certificate was accepted.
Portland State University
- Graduate Certificate in Strategic Management of Technology
- Graduate Certificate in Technological Entrepreneurship -
This also demonstrates the change that is going on
- Graduate Certificate in Technology Management
- The Council accepted the Certificate in Technological Entrepreneurship.
- The other two proposals were returned to the institution for clarification as the two degrees had a number of similarities.
University of Oregon
- Doctor of Philosophy in Architecture
- The proposal was recommended for approval and will go before the Academic Strategies Committee for action.
Eastern Oregon University
- Graduate Certificate in the Teaching of Writing
- The Graduate Certificate was accepted
- Delivery of the EOU MBA Program to the EOU/Mt Hood Community College in Gresham, OR
- The proposal was accepted.
Southern Oregon University
- External Review report for a new program, Master of Science in Applied Computer Science.
- The review was accepted and the program proposal was recommended for approval and will go forward to the Academic Strategies Committee for action.

The Provosts' Council membership and/or their representatives attended a workshop the previous day that addressed the new standards of the Northwest Commission on Colleges and Universities. All found it quite beneficial in clarifying procedures. WOU was represented by Kent Neely, Mark Weiss, Hilda Rosselli, Steve Scheck and Wanda Clifton-Faber. They were encouraged that they have taken appropriate first steps to address these.

Bruce Schafer from the Chancellor's Office gave a progress report from the Applied Baccalaureate Planning Initiative. Considerable discussion followed regarding the roles that universities and community colleges would play. Some community colleges think that they should be able to offer a baccalaureate degree in conjunction with applied baccalaureates. An advisory memo expressing the opinion that baccalaureate degrees should be offered by Universities was crafted by Sabah Randhawa and Kent Neely for the initiative committee.

Larry Galizio of the Chancellor's Office and Roy Koch, Provost, Portland State University provided a progress report on the feasibility study for conversion to semesters. Initial conversations revealed a number of logistical challenges (e.g., articulation agreements, registrar practices, advising guidelines and so forth) that would have considerable costs. No precise estimation of costs has been reached. No determination was made of the potential impact on learning or pedagogical practices. Cost estimates for other conversions have been in the millions of dollars.

The Academic Strategies Committee met Friday, 5 March 2010. Reports were received regarding different subcommittees including the Latino Student Success Resource Team, the Central Oregon Student Success initiative and the Graduate Education initiative. A progress report was given from the Provosts' Council regarding their work to align individual institutional missions with that of the Oregon University System. A full report will be presented to the Committee at its April meeting.

FYI: The OUS Chancellor's Office has developed a new Fact Book publication. It is available electronically at www.ous.edu/dept/ir/reportsfb2009/FactBook2009.pdf.

This Friday, campus will be hosting Cesar Chavez Conference. It will bring 1500 students from 40 different high schools. This year, the conference is closed to the general campus because of the demand for the keynote speaker - Edward James Olmos.

Scott- University of Cincinnati cost was high. Have they realized any savings?
Change has not been in place long enough to see savings.
Other institutions have made the change and have not reported sig savings. Main result is pedagogical.

IV OLD BUSINESS
Teacher Education Proposals
These proposals are a result of enrollment management, which suggests there is a retention crisis. Additionally, national policy on teacher education is calling for reform and a survey of our graduates support the need for change.
After campus wide tension, a systematic program of partnership and collaboration emerged resulting in these proposals.


Program Proposal: Early Childhood Only Education, Mark Girod (document B, C, & D)
Dana Uveland moves to approve this proposal, Henry Hughes seconds.
Motion passes unanimously

Program Proposal: Early Childhood/Elementary Education, Mark Girod (document B, C, & E)
Dana Uveland moves to approve this proposal, Scott Beaver seconds.
Motion passes unanimously

Program Proposal: Elementary/Middle Education, Mark Girod (document B, C, & F)
ED would be glad to work with humanities on focus areas.

Scott Beaver moves to approve this proposal, Peggy Pedersen seconds.
Motion passes unanimously


Program Proposal: Honors Program, Sharon Oberst & Gavin Keulks & Jeff Myers (document G & H)
In addition to the sponsors, there was a student member of the honors program in attendance to represent program.
Sharon Oberst gave some background on the proposal:
Since spring 2008, members of honors committee have been working on retention rate. Right now there is a minimum 50% drop out rate. Through surveys and representatives, the students indicated that flexibility and electives in offerings would help.
Committee looked at ways to improve the program and determined that the best way to do that would be to reallocate 6 credits, three from Natural Sciences and three from philosophy. Bob Hautala solicited feedback on this proposal. The committee looked at that feedback and voted unanimously to support it.
Jeff Myers indicated that there are currently 15 credits from lab sciences. These consist of three lecture and two lab hours per class. Comparable classes in their division are valued at 4 credits. The division and committee decided that it would be easy to reduce the honors requirement by reducing the credit hours from 5 to 4, a move that would bring them in to alignment with other classes. This change will not change the number of contact hours, only the paper work.
Gavin Keulks described the changes in the number of philosophy credits. In the program, philosophy had been 9 hours and a reduction to 6 is part of this proposal. There has been a lot of discussion with humanities on this topic.
Philosophy is the only department or division in the honors program that has more credits than the standard LACC and the feeling is that 9 credits of philosophy are unnecessary to most major's career path. In 1996, the Senate did approve a change from 9 credits to 6 credits. That was later there was a changed back to 9 credits at the committee level. The change back to 9 credits never went to senate.

Their student survey (mentioned by Sharon) return rate was 70%. While students do not guide curriculum, their interest in taking classes drives whether they are offered or not. Additionally, the Honors program has received requests to put classes from some divisions (that formerly were part of the curriculum) back in. One way of doing this is by adding the honors elective category.

They have been working on this for 2 years and have a document logging communication about the proposal and process. Representatives met with the senate executive committee to determine the process this would need to go through. The executive committee, in turn, brought in representatives from various committees and consulted with the curriculum committee, who voted unanimously that this was the appropriate process.

Gay Timken moved the approve this proposal. Scott Beaver seconded.

Dean Braa inquired whether the philosophy professors had a chance to speak to their division and to the honors committee.

Susan Daniel responded that when the proposal came to the division meeting, the philosophy program asked to be placed on the agenda as well. The day of the meeting, there was a complaint that the philosophy department was not put on the agenda 2 days prior to the meeting. Eventually, [having them on the agenda] was voted on and approved and they were allotted 10 minutes. They were also invited to honors committee meeting on Thursday. Mark Perlman and Ryan Hickerson both attended. Susan asked Mark Perlman to address that, since she was unable to attend.
Mark Perlman commented that at the meeting the discussion was more about the process than the proposal because content was already decided.
President Schmidt inquired as to whether the question had been answered.
Dean Braa responded that he was not sure. Mark Perlman clarified that, yes, he had a chance to discuss it with the committee.
Gavin Keulks asked if he could respond to the comments made.
President Schmidt said no, the question had been answered.
Gay Timken remarked that it seems like there have been several division meetings where this was discussed and, while we do not always like the outcome of discussions, at some point a change happens.
Susan Daniel responded that she had reviewed humanities minutes and only found 1 meeting where the program had been discussed.

Motion passes 16 ayes, Dean Braa and Zenon Zygmont abstain. One senator needed to leave before the vote.

Proposal: Graduate Policy Change (document I, J, & K)
This proposal is to endorse degrees from countries that are a part of the bologna process. Not having had this in place has meant that we have had to reject some students because of the 4 year requirement.

Scott Beaver inquired if it was a correct assumption that these three year degrees are more applied.
Linda Stonecipher replied yes, that is the case. In the countries where these degrees are offered, the LACC-type classes are met at the high school level.

Dean Braa moved to approve. Bryan Dutton seconded.
Motion passes unanimously.


V NEW BUSINESS
Proposal : Policy Change for M.A. Program in History, Ben Lowe (document L)
The history department would like to administer their own comprehensive exams. Their exams are already different from the requirements of other programs. The main issue is that this would allow summer comprehensive exams. When the program was introduced, they specifically tried to address different demographics, including the working students, who could return each summer to complete the program. As it stands, (without summer comprehensive exams) the students would have to return during another term to take the exams.

Proposal: Academic Re-Start Program, Associate Provost McDonald (document M)
Small segment of students who left the university under academic duress. Often they will mature and return to the university.
Proposing:
That students, upon return (after meeting readmission criteria), after 2 terms in a row of full time enrollment, with a minimum 2.5 GPA, declared major, letter of recommendation from a faculty member, and endorsement of department chair could choose not to have some terms included in their GPA. Those terms would still be on their transcripts, just not used in calculating their WOU GPA. The students could not cherry pick terms or grades and keep good grades an entire term or consecutive terms would be ignored and they would have to re-take those classes.

Bryan Dutton inquired when the letter would be required. Dave McDonald responded that it would be in the third term after readmission.

Scott Beaver asked if there was a waiting period before the students would be eligible to do this. Dave McDonald responded that they would have to wait at least 5 years. Zenon Zygmont inquired if he had considered shortening that time. Dave responded that he is open to it, but 5 years is what is used by others.

Scott Beaver inquired about credits earned at another school in the interim. Dave responded that their re-admission would be based on other work; this would be based on WOU only. Gay Timken asked how the re-admission would be determined. Dave McDonald responded that it would be done in the same way it is now. The registrar looks at WOU and other work before re-admitting.

VI COMMITTEE REPORTS
None

VII INTERINSTITUTIONAL FACULTY SENATE REPORT
None

VIII SUSTAINABILITY THEME
None

IX ADJOURNMENT
4:52

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This page contains a single entry by Camila published on March 25, 2010 10:59 AM.

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