March 2010 Archives

Draft Minutes 9 March 2010

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In attendance:
Scott Beaver, Dean Braa, Sue Dauer, Elisa Maroney, David Doellinger, Bryan Dutton, Camila Gabaldon, Mark Girod, Thaddeus Shannon (for Scott Grim), Peggy Pedersen (for Bob Hautala), Sandy Hedgepeth, Kevin Helppie, Kim Jensen (for Maureen Dolan), Henry Hughes, Elaina Jamieson, Katherine Schmidt, Hank Bersani (for Carl Schroeder), Gay Timken, Dana Uveland, Zenon Zygmont
John Minahan, Kent Neely, Evan Sorce

Approved without corrections.

Katherine Schmidt, Faculty Senate
Exec approved the following: LIB 609 prerequisite change, CSE 699 changed 1 to 3 credits (this was an error in the original paperwork)
The Pastega Award Deadline is 3/12/2010.

Report from Scott Beaver:
The online evaluation team met for the 2nd time yesterday. They have determined that they don't have the expertise to independently generate questions and are going to try to look at ETS and psychometric data from U of O for ideas. They will invite Provost Neely to the next meeting.

The executive committee also met the international students and services committee.
This year they have been focusing on study abroad:
They have been reviewing "at sea" programs.
Financial aid can now be used for non-WOU programs if students want to study abroad.
They are also working on publicity, including posting opportunities to take courses for LACC credit while abroad.
They have been working on a draft of their charge and will be changing the affiliated directors to ex-officio instead of ad-hoc members.

President Schmidt gave a brief Robert's rules review and reminded the senate that Robert's Rules were created to protect the rights of both the members and the group.

John Minahan, Western Oregon University

He went before reset committee, which is the committee on higher education restructuring.
There also was a board meeting, where the discussion was about finance. They are looking at next biennium.
The first page of his handout is the strategy to move finances. We have been working to move toward offsetting in-state with out of state and international tuition. Through this, 16% of our student population generates 28% of our revenue.
The second page was presented by Mark Weiss.
He has been trying to model it. The first major assumption he is working with is that federal funds will go away. DAS anticipates next biennium to be $2.4 billion below EBL (current service level).
In March, the administration expects to be asked for a plan for 25% reduction. This year were asked for 30%, ended up with 11%.
A 15% reduction is probably realistic.
The major assumption in the model is PERS increases. The 3rd is annual salary increases (5% = placeholder for model - not an offer).

He anticipates ending this year with about a 16% fund balance. Next year, that fund balance will used (11.4 million), which means we are looking at 19-20million dollar deficit in the longer run.

President Minahan added that we are going to keep trying to increase number of freshmen, particularly from out of state and international origins. He is concerned, though that this is just doing what we are already doing. We need to find new ways to generate revenue.
We need to increase numbers in our graduate programs and look for new programs that will generate numbers. Beyond that, he's not sure, because we do not control some of these other variables.
State funding is 30-35% of current budget; he anticipates that will drop, possibly by 10%. The PERS piece is growing of the problems that need to be fixed.

Mark did this model and made it dynamic - many schools are requesting it. If everyone goes down, we will be on the last end that goes down, but will still go down

Good news - he had long lunch with one of our benefactors and earned a scholarship.

Joe Hutchinson, Staff Senate
Not present.

Evan Sorce, ASWOU
There was an OSA meeting on Saturday, where they talked about the funding issue. They also discussed the Frohnmeyer report and wrote out 6 points that expressed their position(opposed).
There was a peace march on campus yesterday (42 people turned out). It was a neat experience.
ASWOU working committees are getting responses back.
Recently, he has heard of issues with dead week coming up. ASWOU is hoping to see what the "rules" are and educate students and faculty on those.

Derek, a political science student, has been working with Evan on sustainability on campus. Their focal point is HSS. In the last few weeks, have noticed that pretty much everything being thrown away is recyclable. They want to remove classroom trash cans and put big cans in the hallway. In the hallway, they can have trash with recycling receptacles. They are working on an ASWOU grant, also have gotten over $100 through individual donations. They think it will decrease time spent by janitors and the consumption of plastic liners.

Zenon Zygmont inquired if they had spoken with janitorial staff?
Not yet. They have spoken with Dean Scheck and wanted to get opinions from other groups (including faculty) first.

A goal is to give students the incentive to recycle. Part of it is what drives change. From surveys and a petition they have seen interest.

They are hoping to implement this for spring term.

Evan Sorce continued his report:
OSA is still working on textbook affordability. They tried to change it at legislative level. Since that did not work, they are looking at doing it at the local level. One possibility is creating a state-wide book exchange.
Also many math text books are available online. OSA is Looking into that option
Many students have to choose between food and books, which limits their ability to be successful

Kent Neely, Provosts' Council

The Provosts' Council met Thursday, 4 March at Portland State University.
Overview: Movement across Oregon is toward professional Science Masters degrees.

Curricular proposals were presented by
Oregon State University for:
- Master of Natural Resources
- Graduate Certificate in Management for Science Professional
- The Master's proposal was recommended for approval and will go before the Academic Strategies Committee for action.
- This could serve as a foundation for other institutions to offer professional science masters degrees.
- It is an online certificate.
- The Graduate Certificate was accepted.
Portland State University
- Graduate Certificate in Strategic Management of Technology
- Graduate Certificate in Technological Entrepreneurship -
This also demonstrates the change that is going on
- Graduate Certificate in Technology Management
- The Council accepted the Certificate in Technological Entrepreneurship.
- The other two proposals were returned to the institution for clarification as the two degrees had a number of similarities.
University of Oregon
- Doctor of Philosophy in Architecture
- The proposal was recommended for approval and will go before the Academic Strategies Committee for action.
Eastern Oregon University
- Graduate Certificate in the Teaching of Writing
- The Graduate Certificate was accepted
- Delivery of the EOU MBA Program to the EOU/Mt Hood Community College in Gresham, OR
- The proposal was accepted.
Southern Oregon University
- External Review report for a new program, Master of Science in Applied Computer Science.
- The review was accepted and the program proposal was recommended for approval and will go forward to the Academic Strategies Committee for action.

The Provosts' Council membership and/or their representatives attended a workshop the previous day that addressed the new standards of the Northwest Commission on Colleges and Universities. All found it quite beneficial in clarifying procedures. WOU was represented by Kent Neely, Mark Weiss, Hilda Rosselli, Steve Scheck and Wanda Clifton-Faber. They were encouraged that they have taken appropriate first steps to address these.

Bruce Schafer from the Chancellor's Office gave a progress report from the Applied Baccalaureate Planning Initiative. Considerable discussion followed regarding the roles that universities and community colleges would play. Some community colleges think that they should be able to offer a baccalaureate degree in conjunction with applied baccalaureates. An advisory memo expressing the opinion that baccalaureate degrees should be offered by Universities was crafted by Sabah Randhawa and Kent Neely for the initiative committee.

Larry Galizio of the Chancellor's Office and Roy Koch, Provost, Portland State University provided a progress report on the feasibility study for conversion to semesters. Initial conversations revealed a number of logistical challenges (e.g., articulation agreements, registrar practices, advising guidelines and so forth) that would have considerable costs. No precise estimation of costs has been reached. No determination was made of the potential impact on learning or pedagogical practices. Cost estimates for other conversions have been in the millions of dollars.

The Academic Strategies Committee met Friday, 5 March 2010. Reports were received regarding different subcommittees including the Latino Student Success Resource Team, the Central Oregon Student Success initiative and the Graduate Education initiative. A progress report was given from the Provosts' Council regarding their work to align individual institutional missions with that of the Oregon University System. A full report will be presented to the Committee at its April meeting.

FYI: The OUS Chancellor's Office has developed a new Fact Book publication. It is available electronically at

This Friday, campus will be hosting Cesar Chavez Conference. It will bring 1500 students from 40 different high schools. This year, the conference is closed to the general campus because of the demand for the keynote speaker - Edward James Olmos.

Scott- University of Cincinnati cost was high. Have they realized any savings?
Change has not been in place long enough to see savings.
Other institutions have made the change and have not reported sig savings. Main result is pedagogical.

Teacher Education Proposals
These proposals are a result of enrollment management, which suggests there is a retention crisis. Additionally, national policy on teacher education is calling for reform and a survey of our graduates support the need for change.
After campus wide tension, a systematic program of partnership and collaboration emerged resulting in these proposals.

Program Proposal: Early Childhood Only Education, Mark Girod (document B, C, & D)
Dana Uveland moves to approve this proposal, Henry Hughes seconds.
Motion passes unanimously

Program Proposal: Early Childhood/Elementary Education, Mark Girod (document B, C, & E)
Dana Uveland moves to approve this proposal, Scott Beaver seconds.
Motion passes unanimously

Program Proposal: Elementary/Middle Education, Mark Girod (document B, C, & F)
ED would be glad to work with humanities on focus areas.

Scott Beaver moves to approve this proposal, Peggy Pedersen seconds.
Motion passes unanimously

Program Proposal: Honors Program, Sharon Oberst & Gavin Keulks & Jeff Myers (document G & H)
In addition to the sponsors, there was a student member of the honors program in attendance to represent program.
Sharon Oberst gave some background on the proposal:
Since spring 2008, members of honors committee have been working on retention rate. Right now there is a minimum 50% drop out rate. Through surveys and representatives, the students indicated that flexibility and electives in offerings would help.
Committee looked at ways to improve the program and determined that the best way to do that would be to reallocate 6 credits, three from Natural Sciences and three from philosophy. Bob Hautala solicited feedback on this proposal. The committee looked at that feedback and voted unanimously to support it.
Jeff Myers indicated that there are currently 15 credits from lab sciences. These consist of three lecture and two lab hours per class. Comparable classes in their division are valued at 4 credits. The division and committee decided that it would be easy to reduce the honors requirement by reducing the credit hours from 5 to 4, a move that would bring them in to alignment with other classes. This change will not change the number of contact hours, only the paper work.
Gavin Keulks described the changes in the number of philosophy credits. In the program, philosophy had been 9 hours and a reduction to 6 is part of this proposal. There has been a lot of discussion with humanities on this topic.
Philosophy is the only department or division in the honors program that has more credits than the standard LACC and the feeling is that 9 credits of philosophy are unnecessary to most major's career path. In 1996, the Senate did approve a change from 9 credits to 6 credits. That was later there was a changed back to 9 credits at the committee level. The change back to 9 credits never went to senate.

Their student survey (mentioned by Sharon) return rate was 70%. While students do not guide curriculum, their interest in taking classes drives whether they are offered or not. Additionally, the Honors program has received requests to put classes from some divisions (that formerly were part of the curriculum) back in. One way of doing this is by adding the honors elective category.

They have been working on this for 2 years and have a document logging communication about the proposal and process. Representatives met with the senate executive committee to determine the process this would need to go through. The executive committee, in turn, brought in representatives from various committees and consulted with the curriculum committee, who voted unanimously that this was the appropriate process.

Gay Timken moved the approve this proposal. Scott Beaver seconded.

Dean Braa inquired whether the philosophy professors had a chance to speak to their division and to the honors committee.

Susan Daniel responded that when the proposal came to the division meeting, the philosophy program asked to be placed on the agenda as well. The day of the meeting, there was a complaint that the philosophy department was not put on the agenda 2 days prior to the meeting. Eventually, [having them on the agenda] was voted on and approved and they were allotted 10 minutes. They were also invited to honors committee meeting on Thursday. Mark Perlman and Ryan Hickerson both attended. Susan asked Mark Perlman to address that, since she was unable to attend.
Mark Perlman commented that at the meeting the discussion was more about the process than the proposal because content was already decided.
President Schmidt inquired as to whether the question had been answered.
Dean Braa responded that he was not sure. Mark Perlman clarified that, yes, he had a chance to discuss it with the committee.
Gavin Keulks asked if he could respond to the comments made.
President Schmidt said no, the question had been answered.
Gay Timken remarked that it seems like there have been several division meetings where this was discussed and, while we do not always like the outcome of discussions, at some point a change happens.
Susan Daniel responded that she had reviewed humanities minutes and only found 1 meeting where the program had been discussed.

Motion passes 16 ayes, Dean Braa and Zenon Zygmont abstain. One senator needed to leave before the vote.

Proposal: Graduate Policy Change (document I, J, & K)
This proposal is to endorse degrees from countries that are a part of the bologna process. Not having had this in place has meant that we have had to reject some students because of the 4 year requirement.

Scott Beaver inquired if it was a correct assumption that these three year degrees are more applied.
Linda Stonecipher replied yes, that is the case. In the countries where these degrees are offered, the LACC-type classes are met at the high school level.

Dean Braa moved to approve. Bryan Dutton seconded.
Motion passes unanimously.

Proposal : Policy Change for M.A. Program in History, Ben Lowe (document L)
The history department would like to administer their own comprehensive exams. Their exams are already different from the requirements of other programs. The main issue is that this would allow summer comprehensive exams. When the program was introduced, they specifically tried to address different demographics, including the working students, who could return each summer to complete the program. As it stands, (without summer comprehensive exams) the students would have to return during another term to take the exams.

Proposal: Academic Re-Start Program, Associate Provost McDonald (document M)
Small segment of students who left the university under academic duress. Often they will mature and return to the university.
That students, upon return (after meeting readmission criteria), after 2 terms in a row of full time enrollment, with a minimum 2.5 GPA, declared major, letter of recommendation from a faculty member, and endorsement of department chair could choose not to have some terms included in their GPA. Those terms would still be on their transcripts, just not used in calculating their WOU GPA. The students could not cherry pick terms or grades and keep good grades an entire term or consecutive terms would be ignored and they would have to re-take those classes.

Bryan Dutton inquired when the letter would be required. Dave McDonald responded that it would be in the third term after readmission.

Scott Beaver asked if there was a waiting period before the students would be eligible to do this. Dave McDonald responded that they would have to wait at least 5 years. Zenon Zygmont inquired if he had considered shortening that time. Dave responded that he is open to it, but 5 years is what is used by others.

Scott Beaver inquired about credits earned at another school in the interim. Dave responded that their re-admission would be based on other work; this would be based on WOU only. Gay Timken asked how the re-admission would be determined. Dave McDonald responded that it would be done in the same way it is now. The registrar looks at WOU and other work before re-admitting.





Draft Minutes 23 February 2010

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In attendance:
Joel Alexander, Scott Beaver, Dean Braa, Susan Daniel, Sue Dauer, Cheryl Davis, Bryan Dutton, Camila Gabaldon, Mark Girod, Bob Hautala, Mark Perlman (for Henry Hughes), Elaina Jamieson, Pete Poston, Katherine Schmidt, Gay Timken, Jason Waite, Zenon Zygmont

John Minahan, Kent Neely, Evan Sorce


Katherine Schmidt, Faculty Senate (document B & C)
The executive committee approved 805 courses in ASL, Education, Interpreting, Math, Special Education Rehabilitation Counseling, and Teacher Preparation deaf education.
The Union executive board recommended postponing online course evaluations until spring to the Provost. He has agreed.
Arrangements can be made for evaluations to occur this term, if you prefer want to do it this term.

Updated and revised committee charges are due April 22, 2010.
The executive committee spent a significant amount of time discussing the Honors program curriculum change process. That committee should be commend for bringing this issue to the executive committee. After input from many committees, including the curriculum committee, graduate committee, academic requirements committee and committee on committees, it has been determined that the process for these proposals will be to go through the executive committee directly to senate. This will be included in their updated charge. Laurie Burton (curriculum committee chair) was present to answer any questions about the process from the curriculum perspective. There were none.

The executive committee will meet with the International Education Committee on 5 March.
We have a few positions that need to be filled:
Student Media board needs a new representative
We will also need a substitute secretary for at least the last two meetings of the year. We are hoping to hire a minute taker, so this position would primarily be serving as a member of the executive committee and editing the typed minutes.

John Minahan, Western Oregon University
Special legislative session likely to close without loss of fund balances.
We (WOU) will be looking at one-time funding opportunities for special projects.
University Advancement has been being re-organized. It really has two functions: growing endowment and annual giving/ alumni relations. Instead of having these under the same person, the duties have been split. Danielle Nelson is working on alumni relations and they have hired a part time person to grow board/endowment. The goal is to have 3-5 people on the ground fundraising.

Joe Hutchinson, Staff Senate
Not present.

Evan Sorce, ASWOU

Apologized for having missed meetings. He is starting two committees: one on catering (separate rate for campus community) and one on the bookstore. They are hoping to revamp the bookstore, making it more profitable and upgrade the online systems.
For any faculty that wanted them, he had tickets for a Friday night concert, including Root down (Reggae) and the Caleb Ray Band (alternative rock).

Kent Neely, Provosts' Council
Nothing from Provosts council; they will be meeting next week.
He attended a special workshop with NWCCU on Wednesday. A key point of our interim report to NWCCU was how we are becoming data driven.

The OUS system is going to be audited for financial efficiencies. One model they are working with is a recent audit at the University of Maryland system.
Some recommendations are:
• An individual is supported for only 120 credit hours, which is the minimum required for a major. Thereafter they would pay a higher rate based on the lack of state subsidy.
• All students would have part of their education from another institution.
WOU will be one of the first institutions to be audited. This fits with the NWCCU changed standards. A shift in the standards is to measuring outputs. If a university declares a mission they must demonstrate in a quantitative fashion that it has fulfilled it.

Last week's workshop was region-wide workshop. It was primarily on how to deal with first standard.
Today, we will be given a progress report about what has been done. The new standard allows the institutions to identify what realms it will be measured by. We will be expected to identify core themes.
Generally four will be:
1. Liberal arts learning environment for our students.
2. Diversified campus community
3. Represent that we are a stable and sustainable institution
4. Student readiness (have we done the work to prepare students for a profession - either through a LA base or through specific training e.g., teacher education)

He has assembled a university advisory council who will meet monthly beginning on Friday. They will be doing the next level of planning and information gathering.

Michael Ellis from university computing gave a demonstration of a key performance indicators (KPI) dynamic dashboard, which is in the portal. His caveat was that the data currently included is fake and is only meant to serve as a model.

The dashboard aligns data based on day of term, not date. Indicators may have one of three different colors of arrow: red, yellow, green. If arrow is pointing up, this year's number is greater than last year's. Hovering over the question mark gives a definition of what is being measured. For some of the data, you can drill down and you may be able to include multiple years.
Eventually the data will be automatically updated with data from banner.
Provost Neely noted that it will be determined who will have access to the data, but that at least division heads will have it available.


President Schmidt introduced this set of proposals, noting that they are broad and far-reaching. She asked Laurie Burton to speak to the process that they had been through in the curriculum committee.
Summary from Laurie Burton:
These proposals came to curriculum committee in December, January and February. In December, they were new business and there was concern about a perceived lack of collaboration. Voting occurred in January. There was a feeling was that collaboration had not occurred and that vote failed.
After that Teacher Education did a great job of communicating with divisions and creating compromises.
All of the proposals passed unanimously in February.

Mark Girod presented background information for all of the proposals and handed out a packet to the senate (Document E):
This is likely the most widely vetted set of proposals to come before senate in a long time.
Four points driving this and four guiding principles are on cover page.
There have been major changes in field of education - it is a different place and university based teacher education has to respond to that.
With this change, they are hoping to create a sense of professional practice among their majors. Having majors with only courses at the 400 level does not make sense.
The reality of what is detailed on page 12 is that there is huge pressure is on certain areas and we need to train students to complete in this environment.
This would chance the program from 4 terms to 3. The admissions process would still be there, but would be changed to a 2-tiered process, with first tier much earlier on.

The report contains policy papers stating need for this change. Among them are: enrollment management (major attrition),
increased competition in Oregon, data from the Oregon mentor project, and data from graduates.

I looking at a credit hour analysis, the current model is 75% LAS. The proposal would change that to 63%, which is still high compared to other institutions. SOU, for example, is 55% LAS and Michigan state (# 1 ranked) is 57% LAS.
Will still have more credit hours than most of these other institutions

He is pleased to have the unanimous support of curriculum committee.

Laurie Burton added that all of the information is available on the archives linked from curriculum pages.

Gay Timken commend the teacher education faculty. It is timely and, while we may not like everything about it, doing good teacher education is not easy and it is good to be examining how we can get it done
Bob Hautala asked when Education would begin advising pre-education students.
Mark Girod responded that they have already began transferring the advising pre-education students from the advising center.
Students have to meet certain indicators (4 of 5) then are transferred to an education advisor.

Pete Poston inquired about the decrease in credits in science.
Mark Girod explained that with the ability to double-dip with the LACCs, it is essentially a wash.

Dean Braa asked if implementing lower level courses and advising will help with the pipeline attrition.
Mark responded that, yes, that is the hope.

Program Proposal: Early Childhood Only Education, Mark Girod (document D, E, & F)
Early childhood only had 6 majors last year. Teacher education is trying to encourage these students to move toward the early childhood/elementary degree.

Program Proposal: Early Childhood/Elementary Education, Mark Girod (document D, E, & G)
This represents 80% of their students. To earn this degree, they currently have to complete 194-99 credits with no electives.
The proposal will change this to 187-190 credit hours, including some elective credits built in.
Most of the students (98%) earn BS degrees. This change allows a little room for language credits in hopes of promoting more bilingualism in our emerging teachers.

Details are on page 55. Course proposals and syllabi are not included in packet.

Program Proposal: Elementary/Middle Education, Mark Girod (document D, E, & H)

Program Proposal: Honors Program, Bob Hautala & Gavin Keulks (document I & J)
This proposal is redistributing credits. Six credits are being moved around to create an honors elective category.
The process began in 2008 and the proposal has been distributed widely.
They are trying to make curriculum a little more flexible for students and to allow programs that are not part of the established curriculum to offer courses within the program.
The six credits are a result of a reduction of 3 credits in philosophy and reflect a change in credit hours (5 to 4) in the sciences.

Mark Perlman
Objects to the fact that it is being dealt with today. Thinks it should have gone through the normal curriculum process.

Gavin Keulks responded that this has been through a process. The result of which determined that all senate committees are on the same level. All curricular experts have been in favor of treating them as a parallel committee to graduate committee.

Also, the curriculum committee voted unanimously that this was the correct process.

Mark Perlman argued that the idea that this was presented to the divisions, is false, saying that the idea was floated, but never revisited.

Bob Hautala reminded him of an email sent to all faculty containing the proposals.
Gavin Keulks also commented that after this meeting, divisions would have the opportunity to discuss the proposal.

Susan Daniel indicated that she feels that [the philosophy faculty] have not had the opportunity to present their viewpoint, despite requesting it. She feels as though this is parallel to the education proposals, where decisions were made without collaboration.

Gavin responded that Carol Harding put the honors program on the [humanities division meeting] agenda several times last fall and that the Humanities comments were delivered by a Philosophy faculty member.

Bob also pointed that move from 9 to 6 is a return to what the philosophy credit hours were in 1995.

Gavin added that faculty senate voted on the change to six credits and that, without faculty senate approval, it has moved back up.

He continued that philosophy is virtually absent from other honors programs in the state. It is a point of distinction in our program.

Susan said that she still doesn't feel as though she is being heard and would like it to be discussed in an open forum. Her opposition is not to this proposal, it is to the fact that it was not discussed.

President Schmidt reminded the senate that there are 2 weeks until this comes back as old business. She recommends that Carol Harding be contacted about discussing this between now and then.

She also informed the senate Robert's Rules will be followed for the discussion of this when this appears in old business and asked senators to prepare a statement if they plan to say something on the topic.

Gavin recommended reading supporting materials, which contains rationales for decisions. He does not feel that the identity of the honors program is changed with this. Honors programs are unique in that they are not a program with regular faculty.

At this point there was one more item of new business, which needed to be introduced. President Schmidt asked for a motion to extend the meeting.
Joel Alexander moved to extend the meeting. Scott Beaver seconded.

Motion passes unanimously.

Linda Stonecipher presented a memo requesting a change in the graduate program admission policy.
Currently our policy says to be admitted a student must have a 4-year baccalaureate.
Most European students complete a 3 year degree, which is agreed upon under the Bologna accord.
This means that right now students from Europe and African can't enroll in our programs.
The graduate committee voted to approve 3 year degrees from countries that align with the Bologna Accord and is asking the senate to do the same.
The institute for international education did a survey of graduate schools in 2008. Only 15% of respondents don't accept bologna degrees.
Bologna students are the 3rd most important source of students to the US and we are currently losing out on those.





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