November 2009 Archives

Minutes: 10 November 2009

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I CALL TO ORDER/ROLL CALL
The meeting was called to order at 3:32 pm.
In attendance:
Scott Beaver, Dean Braa, Tracy Smiles (for Sue Dauer), Cheryl Davis, David Doellinger, Bryan Dutton, Camila Gabaldon, Mark Girod, Scott Grim, Bob Hautala, Sandy Hedgepeth, Solveig Holmquist, Elaina Jaimeson, Klay Kruczek, Carl Schroeder, Gay Timken, Dana Uveland, Jason Waite, Zenon Zygmont, Katherine Schmidt
Ex-Officio:
John Minahan, Kent Neely, Evan Sorce

II CORRECTIONS AND APPROVAL OF MINUTES: 27 OCTOBER 2009 (document A)

Minutes were approved, with typos and name misspellings corrected.

III PRESIDENTS' REPORTS

Katherine Schmidt, Faculty Senate
We would like an additional representative for the Latino committee. Currently Maria Dantas-Whitney and Jason Waite are our representatives. Any one interested, please let President Schmidt know.
We also need alternate for the finance committee with Mark Weiss. This committee is informed of WOU's finances, disseminates information about the finances, and is advisory to President Minahan. Currently Bryan Dutton and President Schmidt are representatives, but because of potential scheduling issues a volunteer to serve as an alternate is needed. Cheryl Davis volunteered.
President Schmidt passed on a reminder about the H1N1 policy from Provost Neely. Faculty need to be flexible. Don't expect doctor's notes for student absences this term.
The Executive Committee met with the Graduate and Curriculum Committees last week.

The graduate committee will be updating thesis guidelines, creating an online handbook, creating guidelines for the exit process and working with the library on an online repository for theses this year.
The Curriculum Committee is continuing to work out bugs in the online proposal system. They have a goal of April for adding an "edit" feature to the online system. They are also hoping to revisit the diversity guidelines.
Both committees are working with DEP on 800 level classes.

The next committee that will meet with the Executive Committee is the Academic Requirements Committee.


John Minahan, Western Oregon University
President Minahan recently sent out an email with budget information in addition to the presentation to the Senate done by Mark Weiss and wanted to know if there were questions about either of those.
At the senate's request, he provided a follow up on OUS fund balance "fishing."
The Legislative Fiscal office has asked for a report. We have opposed it, but had to fill out the paperwork. Some legislatures define fund balances as fat and are looking to use these. A lot of lobbying has been done, though, and it does not look like there are enough votes to take the balances.

President Minahan reports that he is happy to be back from China, though it was a productive trip. We have two new agreements with universities in China. One will bring upwards of 50 students into MIS program. Another will bring two plus two majors into a variety of disciplines. In addition, one of the universities would like us to jointly operate an English language center in China for the students before they come over, which we would likely do during the summer (due to the location of this university). This will present opportunities for our students and faculty in China
In the next 18 months, he would like to add approximately 100 international students, primarily at the Masters level.

President Minahan asked Dave MacDonald to give a summary of a press release that was released by OUS on Wednesday. The release is on enrollment across OUS system. The bottom line is that enrollments are up 5.8%, with all campuses showing increases, though SOU was the least. WOU was at 5.7% (right in the middle). Fewer Oregon residents came to OUS campuses at the OUS level (he attributes this to rise in community college enrollments), so the growth was fueled by non-resident and transfer students. There is also increased retention and diversity. WOU's diversity went up at a higher rate, and he expects we will continue to be the most diverse campus in OUS. Graduate students increased 4% system-wide, at WOU the increase was 17%.
He also distributed flyer for the new health and wellness center that was just produced.


Joe Hutchinson, Staff Senate
Not present

Evan Sorce, ASWOU
Apologized for missing meetings. He informed the senate that he has started IFC process and their first meeting will be 11/19 at 7pm in the Oregon Room (WUC). They will also have a training on 11/22 at 5pm. He has also scheduled a meeting on December 3, but that date may be changed.
He has been surveying students about issues that impact them:

Will work with President Minahan on legislation for Federal Dream Act and SAFRA
Additionally, catering seems to be an issue of importance to students. He will work on a plan to have different pricing for students.

Kent Neely, Provosts' Council
There has not been a provost's council meeting since his last report. They are scheduled to meet later in the week in Portland. He expects to discuss two senate bills: 342, which deals with aligning the international baccalaureate credits across the system, and 442, which is focused on access for rural students and the conversion to a semester system. On Friday they will meet with their community college counter parts to discuss those bill and House Bill 3090 which focuses on instituting applied baccalaureate degrees at all higher education institutions in the state.


IV OLD BUSINESS
Proposal: Credit by Exam Policy, Klay Kruczek of ARC (document B)
The proposal is to change the credit by exam policy for a little more flexibility for departments to make decisions about courses that students may receive credit by exam.
Dean Braa moved for approval, Scott Beaver seconded.
Passed unanimously.

A second part of this proposal is to insert instructions on the website and in the catalog.
Dean Braa moved for approval, Bryan Dutton seconded.
Passed unanimously.

Proposal: Academic Excellence Showcase Support, Bryan Dutton (document C)
The motion was for the Senate to support the 2010 showcase.
Dean Braa moved for approval, Klay Kruczek seconded.
Passed unanimously.

This motion was for the Executive committee to write a letter in support of the showcase to all faculty, asking that they set aside this class time.
Klay Kruczek moved for approval, Elaina Jamieson seconded.
Passed unanimously.

V NEW BUSINESS
Curriculum Proposal: Humanities, Henry Hughes (document D & E)
Jason Waite presented for Henry Hughes.
The Humanities major is unique in that it has the potential for 18 LACCs to count toward major (double-dipping), leaving a smaller number of hours that are devoted exclusively to the major. This has resulted in a watering-down of the major, as has been evidenced by the quality of recent senior projects.
This proposal would raise major from 64 hours to 75 and limit the number of LACCs to 7.
Questions included inquiries about how long it takes to finish the major on average (did not know), why credits were being added not just limiting the double-dipping (that was the original proposal, but Curriculum Committee sent it back because this would be in opposition to a current campus policy) and a comment that 75 credits is not an unusually large major.

Curriculum Proposal: Art, Jodie Raborn (documents F, G, & H)
This is a proposal to add drawing as a concentration area in Art. They need to move the numbers around (currently there are no 200 level drawing classes) and hope that by adding more drawing courses, they can improve performance in other areas where more drawing would be preferred (e.g, graphic design).

Proposal: Online Teaching Evaluation Pilot, Wanda Clifton-Faber (document I & J)
This proposal is that we go to an online, 13 question course evaluation form based on U of O evaluation as a pilot project in winter term. Those 13 questions would be revised by faculty. She would like to not administer the paper SIR this winter as it costs over $8000. Senators will receive credentials so that they can show this system to their divisions.
Many questions centered on how to get student participation in an online form, when it is often challenging to get them to fill out a paper form that is handed out. Ideas for incentives (e.g, extra-credit) or more punitive (e.g, hold grades) means were briefly explored.
This system would cost about $2500 and could be used as many times as we want, as opposed to SIR, which coasts $8000 per administration. Eventually, the system could be (almost) cost-free, as we could host it locally. Results would be available quickly and in a usable format (so faculty could make graphs, charts, etc.).


VI COMMITTEE REPORTS
none

VII INTERINSTITUTIONAL FACULTY SENATE REPORT
none

VIII SUSTAINABILITY THEME
New Residence Hall, Part II: Living and Learning, Tina Fuchs (document K)
Postponed

IX ADJOURNMENT
4:13pm

Agenda for 11/10/09 meeting

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10November2009Agenda





Western Oregon University

Faculty Senate Agenda

10 November 2009, 3:30-5:00 p.m.

Columbia Room

Online Documents for Senatorial Review (www.wou.edu/president/facultysenate):

A: Draft of Minutes: 27 October 2009

B: Proposal: Credit by Exam

C: Proposal: Academic Excellence Showcase Support

D: Proposal: Humanities Curriculum Change

E: Paperwork: Humanities Curriculum Change

F: Proposal: Art Curriculum Changes

G & H: Paperwork: Art Curriculum Changes

I & J: Proposal: Piloting Online Teaching Evaluations

K: Memo: New Residence Hall

I CALL TO ORDER/ROLL CALL

II CORRECTIONS AND APPROVAL OF MINUTES: 27 OCTOBER 2009 (document A)

III PRESIDENTS' REPORTS

Katherine Schmidt, Faculty Senate

John Minahan, Western Oregon University

Joe Hutchinson, Staff Senate

Evan Sorce, ASWOU

Kent Neely, Provosts' Council

IV OLD BUSINESS

Proposal: Credit by Exam Policy, Mary Harden of ARC (document B)

Proposal: Academic Excellence Showcase Support, Bryan Dutton (document C)

V NEW BUSINESS

Curriculum Proposal: Humanities, Henry Hughes (document D & E)

Curriculum Proposal: Art, Jodie Raborn (documents F, G, & H)

Proposal: Online Teaching Evaluation Pilot, Wanda Clifton-Faber (document I & J)

VI COMMITTEE REPORTS

none

VII INTERINSTITUTIONAL FACULTY SENATE REPORT

none

VIII SUSTAINABILITY THEME

New Residence Hall, Part II: Living and Learning, Tina Fuchs (document K)

IX ADJOURNMENT








Agenda Items for 11/10/09 meeting

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Minutes 27 October 2009

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I CALL TO ORDER/ROLL CALL
In attendance:
Scott Beaver, Dean Braa, Sue Dauer, E. Michelle Pardew (for Cheryl Davis), David Doellinger, Bryan Dutton, Camila Gabaldon, Mark Girod, Bob Hautala, Sandy Hedgepath, Solveig Holmquist, Henry Hughes, Elaina Jamieson, Katherine Schmidt, Carl Schroder, Gay Timken, Jason Waite, John Leadley (for Zenon Zygmont)
Ex-Oficio: Mark Weiss (for John Minahan), Dave MacDonald (for John Minahan), Kent Neely

II CORRECTIONS AND APPROVAL OF MINUTES: 13 OCTOBER 2009 (document A)

III PRESIDENTS' REPORTS
Katherine Schmidt, Faculty Senate


  • President Schmidt reminded the senate of the new curriculum deadline: 12 January 2010

  • On November 24, we will get an update from Tom Bergeron on the LACC review committee, as well as projection for the year.

  • A letter of thanks has been sent to Peter Callero for his PEBB service.

  • Practical tip: Introduce your division to the portal and to the online curriculum proposal submission process

  • The executive committee has collaborated with the committee on committees to form a roll out plan for our committee charge review process this year. Each committee will submit a memo to the executive committee when they complete their new charges. These will subsequently be voted on by the Senate.

  • On November 6, the executive committee will be meeting with the Curriculum and Graduate committees.


John Minahan, Western Oregon University (document B)
Dave MacDonald and Mark Weiss gave this report on behalf of the president.

  • Dave Macdonald reported on enrollment:

  • The state has more students going to college than ever:

  • OUS is expecting 6% system-wide increase, though one campus will be below that number.

  • Community colleges are reporting a 15-20% increase

  • We are in the 3rd year in a row of record enrollments; only a few other institutions can make this claim (OSU, PSU).

  • As of Monday (10/26/09) enrollment was 5690; this morning it was 5716.

  • Graduate enrollment is up 20%, freshman enrollment is up 5% and sophomore enrollment is up 10%.

  • The impact of a larger sophomore class is increasing numbers in 200-level classes, which puts pressure on the departments.

  • Latino growth is 15%. This group is key to continued growth.

  • The increase in Latino students was not at the expense of other minority groups - our class is more diverse than last year and we were already the most diverse OUS campus. This can be attributed at least somewhat to the presence of faculty. When visiting the campus, prospective students see faculty, not just staff. Unlike other campuses, our preview days have faculty, which is mentioned all of the time by students who choose to come.

  • Our international student numbers are steady, despite terrible global economy.

  • Looking forward we need to continue to move retention up, continue to grow Latino students and other underserved populations, increase graduate student numbers, increase the diversity of our international students.

  • Overall we anticipate 4-6% growth for next year.

  • Challenges: Budget - need to be mindful, families are having a hard time paying for college. The opportunity grant is declining and the perception is being built that college is more expensive. We need to think about how we move forward with the Tuition promise - Can we sustain it? We need to be aware of the enrollment plans of other institutions and we need to maintain momentum.

  • Gay Timken asked how the administration plans to deal with faculty and classroom needs with increasing numbers, since we are already quite tight.

  • Dave MacDonald responded that the Provost and Deans will be looking at this and that they are already keeping enrollment numbers lower than they possibly could go, so that we can have time to adjust. Mark Weiss added that we are opening a new classroom building.

  • Mark Weiss reported on the financial situation

  • Last year OUS and WOU were asked to come up with plans for reduction up to 30% (about a 6 million dollar decrease). The back of the handout he gave (posted on senate site) sums up appropriation levels, last year and this. Fortunately 30% cut did not occur we received approximately and 11% reduction.

  • During 2009, the economy worsened and we received 5% cuts for over the biennium.

  • This year the 18.2 million we are initially budgeted is supplemented in a large degree by the federal recovery funds without those funds, the cut would have been deeper. Those funds are available this biennium, our understanding is that they will go away next biennium. To address the cuts, universities have responded differently (staff cuts, etc.).

  • The report he handed out will be the one which we report on for the rest of the year.

  • Ending last year we had a fund balance of about $6.1 million, which is about 13% of our budget. Our fiscal goal is to have a fund balance of 10-20%, with a goal of about 15%. Where we ended was not a bad place, considering that state funds were reduced in the last 6 months of the year. Other institutions need to keep a fund balance of 5-10%. Because of the tuition promise we need to have a higher balance, since we can only raise tuition for approximately ¼ of our students, while the other schools can raise it for everyone.

  • This year they are preliminarily projecting a small surplus of $279,000. There are many risks that will likely curtail that surplus and make it a deficit. The current plan will get us to a 13.4% fund balance at the end of the year.

  • The increase in salary expenditures is based on new faculty in both colleges and new staff positions. The staff positions existed in the past and we want to show that we feel it is important to reinvest in ourselves.

  • The top ½ of sheet is education and general funds. The center is the auxiliary enterprises (Housing and dining, health center, bookstore, etc.). The only significant change in those operations is the $20 million in debt for our learning/living center.

  • Last sections is designated operations (Parking, telecomm, DEP, intensive English program, etc.).

  • The back of the page lists risks that may occur, including if the tax measures are voted down:

  • WOU has been asked by OUS how they would respond to a worsening Oregon economy; their response: 1/3 from fund balances, 1/3 from services and supplies, and 1/3 through a furlough program for non-union contract employees.

  • The state is committed to maintain 2005-2006 funding levels to keep federal funds, but some states have asked for exceptions, so this may not be a given.

  • We've been asked to identify reserve balances (all) including auxiliary fund balances. At WOU, this includes money that we have put away to pay off the $20 million debt for the live/learn center. These could be "swept" by the state.

  • If any OUS institutions require additional help, it will likely come at the expense of the others.

  • Next year, we anticipate the federal funds that have filled a gap for us to be gone.

  • Enrollment - If we need to go away from the tuition promise, it could have an impact on enrollment.

  • Value of the PERS trust fund has been hugely reduced and there are likely to be huge increases in the contributions in the next years, (legal limit is 6% per year) and he has been told to expect that.

  • Expectation by all of us that salary increases will occur - need to find funds for this.

  • There was considerable concern over the idea that money that has been designated (for the building) could be taken. Since it has not been spent, it is seen by the state as available.

Joe Hutchinson, Staff Senate
Not present
Evan Sorce, ASWOU
Not present
Kent Neely, Provosts' Council
No report today to make time for an expanded president's report.

IV OLD BUSINESS
none

V NEW BUSINESS
Credit by Exam Policy, Klay Kruzcek of ARC (document C)


  • Under the current credit by exam policy, students can challenge a course by taking an exam, and, if the department feels they have successfully passed, they can get credit for that course. A student can not get credit by exam for a course that has a lower number than a class that they have taken.

  • In math, this is an issue, because it is possible for students to take a class, such as calculus in high school, without getting AP or college credit. If they then come to WOU and enroll in calculus 4, that limits the number of other math credits that are available for them to take, making it hard to complete the degree with sufficient credits.

  • The ARC is recommending that the wording "except when specifically allowed by that department" be added to the policy to provide some flexibility and discretion on the part of departments. This proposal would also clean up the language in the catalog.

  • John Leadley asked for clarification that the only current option for these students is to challenge the lower division courses before starting in their math program at WOU. This was confirmed.

Academic Excellence Showcase Endorsement, Bryan Dutton (document D)


  • Bryan Dutton came on behalf of the showcase planning committee to ask the senate for an endorsement of the Showcase, which is held in the spring and sponsored by Phi Kappa Phi and PURE. The senate has done this in previous years, usually by having the executive committee draft a letter to campus in support of the showcase, which is then distributed to campus.

  • Dean Braa added that [the showcase] is a good thing.

Enrollment Numbers, Associate Provost David McDonald (document E)
This was presented as part of the President's report.

VI COMMITTEE REPORTS
none

VII INTERINSTITUTIONAL FACULTY SENATE REPORT
none

VIII SUSTAINABILITY THEME
New Residence Hall, Part I: Sustainability, Tina Fuchs (document F)


  • Tina Fuchs gave the first part of a two part report on the new sustainable live/learn residence hall/classroom building being constructed on campus. This part of the presentation focused on the sustainability aspects of the new building. She will focus on the live/learn aspects next time.

  • The new building is being built in the Grove, which will make much of this space more useful for students (currently it is to wet to use for much of the year). They did have to cut down trees to do this, but those trees, as well as some from near the APSC building will be re-used in the project (approximately 31 tables, also wall panels and a grand staircase).

  • They are hoping to design a building that will make students more thoughtful about how they use energy in their rooms. Green qualities are included in all aspects of the construction of building. They are building using the LEED standards, with a goal of reaching platinum status for this building.

  • The building will have low flow faucets, energy efficient appliances, dual flush toilets, waterless urinals and use environmentally friendly cleaning products. There will be a 35,000 gallon cement tank to collect runoff from roof and sidewalks which will have a system to put the "cleaner" collected water into the system to flush toilets. She anticipates that the tank will be pretty full through fall and winter months.

  • The building is oriented in the best way to collect sunlight from the west.

  • Each room will have a dual plug system, which includes some plugs that can be turned off (for plugging in cell phone chargers, etc.) when not actively being used. Rooms will also have light sensors to automatically turn on and off lights.

  • The contractor for this building is known for their work on LEED buildings. They are very organized and do a good job of managing waste. They are also using mostly local and regional material (approximately 90%) from within 500 miles of the site.

  • During construction all of the ducts will be sealed to keep hazardous materials from going into the system before the building is open. They are also using low VOC materials.

  • Educational messages and plaques will be throughout the building, including monitors that will be set up so students know how much energy is being used in different parts of the building at any time. Among these will be a large LCD in lobby (which will hopefully inspire competition to be green).

  • Our target is 54 LEED points for platinum (the platinum range is 52-69 points). If we do this, we would be the largest residence hall to achieve platinum. Smaller buildings have done it, including one 10 bed hall at Duke, but none of this size.

IX ADJOURNMENT
4:38 pm

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