October 2009 Archives

Minutes October 13, 2009

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I CALL TO ORDER/ROLL CALL
The meeting was called to order at 4:33 pm
In attendance: Bryan Dutton, Sandy Hedgepeth, Zenon Zygmont, Elaina Janieson, Dean Braa, David Doellinger, Bob Hautala, Joel Alexander, Jason Waite, Henry Hughes, Gay Timken, Sue Dauer, Dana Uveland, Solveig Holmquist, Cheryl Davis, Mark Girod, Scott Beaver, Katherine Schmidt, Camila Gabaldon
Ex-Officio: John Minahan, Kent Neely

II CORRECTIONS AND APPROVAL OF MINUTES: 14 July 2009 (document A)
Approved without amendment.

III PRESIDENTS' REPORTS
Katherine Schmidt, Faculty Senate (document B)

  • Reminded the senate that the new deadline for proposals to be to either the Curriculum Committee or Graduate Committee for inclusion in next year's catalog is 12th January 2010.

  • Displayed the revised senate website and reminded senators to visit the site prior to the meeting and/or bring laptops to the meetings, as paper copies of agenda items will not be available at meetings

  • President Schmidt received no comments on NWCCU feedback process.

  • President Schmidt requested that senators remind their divisions to:

  • update their website with office hours, class schedules, etc. (a request from the students)

  • include a senate report as a regular part of division meeting agendas so that Senators can communicate more effectively what is happening

  • We had great turn out at our new senator orientation (16) and Planning meeting (13)

  • At these sessions, we came up with 2 out of 3 priorities for year

  • Sustainability

  • Strengthening and reestablishing communication with senate committees. Exec will be meeting with chairs and directors associated with committees

  • The third priority is that senate committees are to revise charges by the end of the academic year
    Executive committee will be meeting with Committee on Comommittees first to establish the roll-out process for the revisions.

  • Informed the senate that all reports will be limited to 10 minutes in length. Sponsors will be given a 2 minute warning and told when time is out.

John Minahan, Western Oregon University

  • Enrollment was 5500 students as of this morning; many of these are part time.

  • We have a freshman class of 950 (had aimed for 1000). This is still 48 more than last year.

  • We are down about 50 transfer students and are down in continuing freshman, however this is expected since last year's freshman class was small. Our continuing numbers in the other classes are strong.

  • We have good numbers in international students - steady from last year - which is good considering there is more competition for these students from other institutions in the area.

  • Made significant progress in the number of Hispanic students, as well as other ethnic minority groups.

  • Graduate masters program up enrollment is up 85 to 452 students. These are extraordinarily good numbers.

  • We are about where it was anticipated we would be with budget.

  • WOU administration is currently working on an exercise for 10% reduction in January/February, which is most likely to happen if ballot measures fail. This is not a surprise. The troubling piece is that the Legislative Fiscal Office also wanted to know our fund balances. Dr. Minahan has written a protest letter regarding this request, as the fund balances are tuition money and not general fund and looking at those funds crosses a boundary.

Joe Hutchinson, Staff Senate
Not present

Evan Sorce, ASWOU
Not present

Kent Neely, Provosts' Council

  • Provosts' Council met at OIT on 10/13/09. This meeting was a breath of fresh air after last years discussion of cuts, holds, etc.

  • Discussed new OUS admission system either automatic or standard based on performance in (specific) college prep classes. There was some concern on the part of the admissions officers on exactly what "automatic" means.

  • A few Senate bills and their implementation were discussed:

  • Senate bill 342: Deals with the international baccalaureate program and how these will be accepted across OUS. Now that it is a policy, it will be forwarded to board and officers of community colleges for approval. Also included are general education outcomes for community colleges (AAOT). (See attached)

  • Senate 442: Amalgamation of regional colleges was originally included in this, but has been removed, turning the focus now to access and success of rural community students and the possible conversion to semester system for OUS. If the semester changed happened, it would not be mandatory, but some of the community colleges might also do it. Larry Galaciao is the lead on this.

  • There is no longer a moratorium on academic program proposals, however, there is renewed and more intense scrutiny of them. The primary questions being asked are: Have students requested them, have industries? When the new programs are approved, the Academic Strategies Committee will review these, not the full board, after the Provosts' Council.

  • This time there were 2 programs: A BA/BS in Earth science from PSU and a graduate degree in medical statistics from OHSU.

  • There was some discussion among the senators about the costs, efficiencies and pedagogical changes a switch to a semester system could make. Generally, most comments indicated that this could be a positive change.

IV OLD BUSINESS

  • Curriculum Proposal: Business Administration, H. Bahari-Kashani & J. Leadley (documents C & D)

  • Primarily, this change formalizes what has temporarily been in effect since the first term: changing the business classes from 3 to 4 credits. The old program was never in place; teaching at 3 credits did not happen at all. Since this decision was during the first term of program, based on experience, they do not have any data to show the need (program never really existed).

  • Also made minor changes to align business and computer science courses and distribution.
  • Dean Braa moved to approve
    Bryan Dutton Seconded
    Motion passed unanimously


V NEW BUSINESS
PEBB Open Enrollment, H. McDaniel (document E)

  • It is really important that everyone do open enrollment this year. Blue Cross Blue Shield will become PEBB Statewide (and will be administered by Providence Health Plans).

  • You will want to look up your provider on the PEBB website to make sure that they will be a provider in the new system. Most still will be, but in case not, HR has a form so that you can continue care if you are in the middle of a surgery, pregnancy, ongoing treatment, etc.

  • Feel free to contact Heather to talk about options.

  • Joel Alexander added that in IFS, it was mentioned that PEBB is worried about whether the system can handle too many people doing open enrollment in the last week. Heather mentioned that if the system crashes, HR does have paper forms available.

  • Joel added that there is a change for international travel - you need to go on the PEBB website and get your MedX form (also available in HR) before travelling internationally. This is very important since many countries are not aware of our new carrier and it can save you problems in case of an emergency abroad.
  • Dean Braa reminded the senate of the Service Peter Callero has given on our behalf to the PEBB board and made a motion that the Senate send a letter of thanks to Peter Callero for his service on PEBB board on our behalf.
    Seconded Scott Beaver.
    Unanimously approved

Interinstitutional Advising Assessment Project, K. Sullivan-Vance (document F)

  • WOU has been invited to participate in this project along with Concordia, PCC, PSU, OSU, UO and UP.

  • This project is looking a little more at faculty roles than previous student-centered projects.

  • It is currently going through WOU's IRB; PSU human research board has already approved it.

  • A goal is to try to tie advising to retention, as there is a great deal of lore, but not research, about the link between advising and retention.

  • They are looking at the importance that students and faculty attribute to advising functions. Also faculty experiences and how that impacts advising.

  • This is an overall look, not a critique of individuals.

  • Students will be contacted several times to take a survey, starting in February. Incentive for responding will be four $100 dollar bookstore certificates.

  • Faculty will also be getting emails - their incentive will be $500 in professional development money.

VI COMMITTEE REPORTS
none

VII INTERINSTITUTIONAL FACULTY SENATE REPORTS
Report, J. Alexander

  • An emerging theme seems to be seamless nature that is desired outcome of high school to college matriculation. Last year's theme was panic (joke). Underlying that was an interest in what different senates do on their campuses, with the discovery that there is lots of variability.

  • Senate Bill 342 was discussed, as on some campuses students can be admitted at the sophomore level, with sometimes up to 45 credits being earned through International Baccalaureate. On WOU's campus, we evaluate course by course.

  • Request to faculty: please participate in survey before 10/21 - particularly those in English and math: www.corestandards.org

  • Also, select math and reading faculty received a survey from OUS, please respond if you did.

  • IFS will be invited to tri-board meeting in January. The tri-board is the Higher education Board, Education Board, and Business Board.

  • Another concern, some Community Colleges are pushing to offer 4 year degrees in certain areas. These would be human-service degrees in areas that might impact some divisions on campus (e.g psychology, health).

VIII SUSTAINABILITY THEME
Online Submission System for Curriculum Changes, L. Burton, M. Ellis, & Z. Chen (document G)

  • New curriculum system available from the portal

  • Starting this evening or tomorrow morning, you will have a menu option for course or program requests. By Clicking on this, you can start the process.

  • The forms will check to make sure you have filled in appropriate fields. Once you have done that, you can attach files (as many as you want). After this, you will return to menu, where you can check the approval status.

  • Approvers will have an "approve course and program request program", where they will go to approve requests.

  • At this point there is no save or edit option, it is a short form and, really, if changes need to be made, they should be approved by all of the appropriate parties. Eventually, they hope to have a re-submit option in place, so fields could be copied from one proposal to another.

  • There were several questions about the saving and editing options, Michael and Laurie reminded folks that cutting a pasting would be easy between the forms.

  • Bryan Dutton suggested that form templates be made available so folks could think about what they wanted to type before getting to the actual form. Laurie said she would make these available on the Curriculum Committee page.

  • Michael and Laurie will work on developing a page so that Deans can review submitted proposals earlier in the process.

IX ADJOURNMENT: 4:41 PM

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