Minutes 11-25-08

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Faculty Senate Minutes
Western Oregon University
Tuesday, November 25th, 2008 @ 3:30
Columbia Room, Werner University Center

I. Call to order and roll call 3:30

In Attendance: Scott Beaver, Roy Bennett, Susan Daniel, Sue Dauer, Cheryl Davis, Bryan Dutton, Kathy Farrell, David Foster, Mark Girod, Bob Hautala, Shaun Huston, Elaina Jamieson, Klay Kruczek, Elisa Maroney, Mark Weiss for John Minahan, David Murphy, Kent Neely, Joe Peng, Dana Ulveland, Jason Waite

II. Corrections and approval of minutes from November 11th, 2008 meeting
Action: Minutes approved.

III. Reports of the presidents

Faculty Senate President, Mark Girod's Report

In executive meeting:

1. Executive approved University Computing Services' web-editing support for faculty senate on an ongoing, "as needed," basis. Faculty Senate will pay $500.00 annually for this support. Requests to edit web pages and/or post files will occur within 72 hours. Either the Director of UCS or Faculty Senate Executive Committee can terminate this agreement at any time providing at least one academic quarter notice.

2. Please forward names of division representatives who will sit on Faculty Senate Awards Selection Committee to Bryan Dutton after Dec. 2nd division meetings.

3. Please recruit for Hispanic Committee Advisory Council. These names should be forwarded to David McDonald.

Mark Weiss' Report (for President John Minahan)

During last week's regularly scheduled Budget and Finance Committee meeting,
information was shared regarding the finances of the university. University's finances are strong, but given the current climate, there may be some clouds on the horizon.

The November 19th revenue forecast for this biennium and next biennium was adjusted--$170 million down for this biennium and an additional $750 million for next biennium.

Oregon University System was asked last week to take $10 million out of its state appropriation. A pro-rata amount for Western Oregon University would be roughly $500,000 representing about 5% of our appropriation for the last six months of the year, or about 1.2% of appropriation for the entire biennium. President Minahan was asked by the Chancellor's Office to state what actions we would take as a result of that reduction. We would reduce fund balance and take advantage of selective vacancies by not filling those positions and, where reasonable, cut back on some S&S costs. Raising tuition would be a last resort. We anticipate, however, ending up the year on target with a fund balance of approximately 15%.

Staff Senate, Jennifer Hansen's Report
No report

ASWOU, Max Beach's Report
No report

Provost Kent Neely's Report

Provost Neely reported on wireless Internet access. Regular office Internet access per faculty member is $12.00 a month. Wireless access would be an additions $5.00 a month--$17.00 a month for both, or $204.00 for the academic year to provide faculty members with both office and wireless service.

We will provide wireless Internet access to any faculty member who needs it in order to provide their regular job-related duties. Service can be acquired, beginning the 2nd of February. This will allow sufficient time for the appropriate security devices to be put into the system. Those wishing wireless access will make requests through Division Head and Dean. Deans will fund the access out of their own budgets until the end of the fiscal year, at which time it will be decided whether S&S budgets need to be augmented to accommodate the wireless costs.

IV. Old Business

Academic Excellence Showcase:
The Academic Excellence Committee asked for Senate support that would be demonstrated though the endorsement of a university-wide letter. Executive Committee reviewed the Academic Excellence Showcase letter and endorsed the letter.

Action: Unanimously agreed that Senate would lend full support to the Academic Showcase Letter.

Restructuring of Gen Ed Committee:

Action: Unanimously agreed that Provost Neely would be added to the Gen Ed Committee as an Ex Officio Member.

V. New Business

Graduate School Policy Consideration:

Linda Stonecipher, Director of Graduate Studies, presented two documents regarding Reduced Enrollment Policy. The reduced enrollment policy will allow international students to enroll for a maximum of four terms of thesis, professional project or comprehensive exam work. This allows international students to take fewer than 9 credits in their final term and still comply with immigration regulations of maintaining full time enrollment through their program of study. This allows students to work on graduation requirements without having to register for unnecessary coursework or attempting to complete degrees with unreasonable deadlines.

VI. Additional Reports and Items

General Education Review Committee: Shaun Huston

Shaun Huston reported on the faculty survey that was designed last year and administered earlier this term. There were 109 total responses to the survey. The survey gave the committee a snapshot of faculty views of what students ought to be learning, and how well they are learning those things. The committee will provide survey data summary reports to Senate. Given a concern regarding confidentiality of data, username and password will not be broadcasted nor will the database username and password be provided to people to simply to look at the data in the survey. Huston will talk with Ella Taylor about removing the survey from Survey Monkey and archive the data on another less-accessible medium.

Western Oregon University doesn't have outcomes for general education right now. We have the statement of institutional aspirations for learning and a short set of outcomes for LACC specifically, but not for the Gen Ed Program more broadly. This suggests that a next step for the committee will be to look closely at developing general education outcomes. A subcommittee will be developed and then report back to the full committee with recommendations for outcomes.

International Education and Services Committee report: Doug Smith

Doug Smith reported on the assessment of WOU's progress in supporting international students. Challenges: 1) discrepancy has emerged as to indicators of student preparations and successful integration into academic program; 2) we still have much work to do improving communication across university units. The committee determined areas of focus and a number of recommendations were given. Recommendations included: A greater number of international students could make use of the writing center. The Intensive English Program should exist in a stronger structural relationship with other academic units; advising needs to be improved; students should be assigned a faculty advisor upon arrival to the campus; faculty workshops should be developed to assist faculty in dealing with international students. In the immediate future: the committee intends to survey faculty on their experience teaching and advising international students; the committee will find out what students themselves say about their experience at WOU; the committee will find ways of enhancing measures already in place during international student orientation.

International Education and Services Committee would like Faculty Senate to support the work and recommendations made by the committee.

Before doing so, and prior to sending this report out to the campus community, Senate will review the report once again at the January 13th Faculty Senate Meeting. Faculty Senate and will invite ISSA Director Neng Yang to share the ISSA perspectives on the report.

VII. Meeting Adjourned



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