November 2008 Archives

Minutes 25 November 2008

| No Comments



Faculty Senate Minutes
Western Oregon University
Tuesday, November 25th, 2008 @ 3:30
Columbia Room, Werner University Center

I. Call to order and roll call 3:30

In Attendance: Scott Beaver, Roy Bennett, Susan Daniel, Sue Dauer, Cheryl Davis, Bryan Dutton, Kathy Farrell, David Foster, Mark Girod, Bob Hautala, Shaun Huston, Elaina Jamieson, Klay Kruczek, Elisa Maroney, Mark Weiss for John Minahan, David Murphy, Kent Neely, Joe Peng, Dana Ulveland, Jason Waite


II. Corrections and approval of minutes from November 11th, 2008 meeting
Action: Minutes approved.


III. Reports of the presidents

Faculty Senate President, Mark Girod's Report

In executive meeting:

1. Executive approved University Computing Services' web-editing support for faculty senate on an ongoing, "as needed," basis. Faculty Senate will pay $500.00 annually for this support. Requests to edit web pages and/or post files will occur within 72 hours. Either the Director of UCS or Faculty Senate Executive Committee can terminate this agreement at any time providing at least one academic quarter notice.

2. Please forward names of division representatives who will sit on Faculty Senate Awards Selection Committee to Bryan Dutton after Dec. 2nd division meetings.

3. Please recruit for Hispanic Committee Advisory Council. These names should be forwarded to David McDonald.


Mark Weiss' Report (for President John Minahan)

During last week's regularly scheduled Budget and Finance Committee meeting,
information was shared regarding the finances of the university. University's finances are strong, but given the current climate, there may be some clouds on the horizon.

The November 19th revenue forecast for this biennium and next biennium was adjusted--$170 million down for this biennium and an additional $750 million for next biennium.

Oregon University System was asked last week to take $10 million out of its state appropriation. A pro-rata amount for Western Oregon University would be roughly $500,000 representing about 5% of our appropriation for the last six months of the year, or about 1.2% of appropriation for the entire biennium. President Minahan was asked by the Chancellor's Office to state what actions we would take as a result of that reduction. We would reduce fund balance and take advantage of selective vacancies by not filling those positions and, where reasonable, cut back on some S&S costs. Raising tuition would be a last resort. We anticipate, however, ending up the year on target with a fund balance of approximately 15%.


Staff Senate, Jennifer Hansen's Report
No report

ASWOU, Max Beach's Report
No report


Provost Kent Neely's Report

Provost Neely reported on wireless Internet access. Regular office Internet access per faculty member is $12.00 a month. Wireless access would be an additions $5.00 a month--$17.00 a month for both, or $204.00 for the academic year to provide faculty members with both office and wireless service.

We will provide wireless Internet access to any faculty member who needs it in order to provide their regular job-related duties. Service can be acquired, beginning the 2nd of February. This will allow sufficient time for the appropriate security devices to be put into the system. Those wishing wireless access will make requests through Division Head and Dean. Deans will fund the access out of their own budgets until the end of the fiscal year, at which time it will be decided whether S&S budgets need to be augmented to accommodate the wireless costs.

IV. Old Business

Academic Excellence Showcase:
The Academic Excellence Committee asked for Senate support that would be demonstrated though the endorsement of a university-wide letter. Executive Committee reviewed the Academic Excellence Showcase letter and endorsed the letter.

Action: Unanimously agreed that Senate would lend full support to the Academic Showcase Letter.

Restructuring of Gen Ed Committee:

Action: Unanimously agreed that Provost Neely would be added to the Gen Ed Committee as an Ex Officio Member.


V. New Business

Graduate School Policy Consideration:

Linda Stonecipher, Director of Graduate Studies, presented two documents regarding Reduced Enrollment Policy. The reduced enrollment policy will allow international students to enroll for a maximum of four terms of thesis, professional project or comprehensive exam work. This allows international students to take fewer than 9 credits in their final term and still comply with immigration regulations of maintaining full time enrollment through their program of study. This allows students to work on graduation requirements without having to register for unnecessary coursework or attempting to complete degrees with unreasonable deadlines.


VI. Additional Reports and Items

General Education Review Committee: Shaun Huston

Shaun Huston reported on the faculty survey that was designed last year and administered earlier this term. There were 109 total responses to the survey. The survey gave the committee a snapshot of faculty views of what students ought to be learning, and how well they are learning those things. The committee will provide survey data summary reports to Senate. Given a concern regarding confidentiality of data, username and password will not be broadcasted nor will the database username and password be provided to people to simply to look at the data in the survey. Huston will talk with Ella Taylor about removing the survey from Survey Monkey and archive the data on another less-accessible medium.

Western Oregon University doesn't have outcomes for general education right now. We have the statement of institutional aspirations for learning and a short set of outcomes for LACC specifically, but not for the Gen Ed Program more broadly. This suggests that a next step for the committee will be to look closely at developing general education outcomes. A subcommittee will be developed and then report back to the full committee with recommendations for outcomes.

International Education and Services Committee report: Doug Smith

Doug Smith reported on the assessment of WOU's progress in supporting international students. Challenges: 1) discrepancy has emerged as to indicators of student preparations and successful integration into academic program; 2) we still have much work to do improving communication across university units. The committee determined areas of focus and a number of recommendations were given. Recommendations included: A greater number of international students could make use of the writing center. The Intensive English Program should exist in a stronger structural relationship with other academic units; advising needs to be improved; students should be assigned a faculty advisor upon arrival to the campus; faculty workshops should be developed to assist faculty in dealing with international students. In the immediate future: the committee intends to survey faculty on their experience teaching and advising international students; the committee will find out what students themselves say about their experience at WOU; the committee will find ways of enhancing measures already in place during international student orientation.

International Education and Services Committee would like Faculty Senate to support the work and recommendations made by the committee.

Before doing so, and prior to sending this report out to the campus community, Senate will review the report once again at the January 13th Faculty Senate Meeting. Faculty Senate and will invite ISSA Director Neng Yang to share the ISSA perspectives on the report.


VII. Meeting Adjourned
5:05

11 November 2008

| No Comments



Faculty Senate Minutes
Western Oregon University
Tuesday, November 11th, 2008 @ 3:30
Columbia Room, Werner University Center


I. Call to order and roll call 3:30

In Attendance: Scott Beaver, Roy Bennett, Susan Daniel, Cheryl Davis, Bryan Dutton, Kathy Farrell, Katherine Schmidt, David Foster, Mark Girod, Bob Hautala, Joe Harchanko, Sandra Hedgepeth, Shaun Huston, Elaina Jamieson, Klay Kruczek, Elisa Maroney, John Minahan, Kent Neely, Joe Peng, Mark VanSteeter, Dana Ulveland, Jason Waite


II. Corrections and approval of minutes from October 28th, 2008 meeting
Action: Minutes approved.


III. Reports of the presidents

Faculty Senate President, Mark Girod's Report:

1) Bob Hautala has been serving as faculty senate representative to the Oregon University Senator Advisory Committee and will continue to do so.

2) Called on David McDonald--McDonald reported that a committee is being formed to guide and inform the university's actions to increase and retain the number of Latino and Hispanic students. Faculty Senate is asked to find a faculty representative of this 'yet to be established' Advisory Committee. The representative should have a sensitivity to, and a willingness to work with, students of Hispanic backgrounds. The committee will likely meet two to three times a year.

Senators are asked to report back to division and collect names of those interested in serving on this committee.

3) On July 8th, Senate approved the formation of new committee called the Faculty Senate Awards Selection Committee--a committee responsible for faculty awards selection, such as the Pastega Awards for Scholarship and Teaching. Senators are asked to take this information back to divisions and put forth a call for division representatives to serve on this committee. Please forward names to Bryan Dutton.

4) Senate Committee's web pages and document archives need to be updated and maintained. Given that chairs do not always have the requisite skills to do so, Bill Kernan was contacted to check on the possibility of Computer Services support in updating Faculty Senate Committee's web pages. Kernan thought this would be a possibility. This will be brought back for Senate's consideration next meeting as new business.


President John Minahan's Report:

1) President Minahan reported on the Presidential initiative on sustainability. This is a committee that was formed at the OUS level. Western Oregon University is ranked low in energy consumption. President Minahan expressed concern that there is an impression that there are easy and smart ways of reducing energy costs on the campus. Also of concern was that, throughout the scholarship review and throughout the board meeting review, no questions were raised about fairness or ethical issues involved around the use of energy. These include questions as to how consumption is measured, and the prolonging of disproportionate use of energy by Americans. Provost Neely has been asked to look at the issues of fairness that should be part of the calculus of energy consumption and conservation. Under conditions that included ethical consideration, President Minahan signed the commitment to go ahead with the initiative on sustainability. WOU will continue our green stance.

2) Legislative and Fiscal Office has asked us to begin developing plans for up to 20% budget cuts. Anticipated is a 5% cut in 07-09, 10% in 09-11, and then two subsequent 5% incremental cuts. It is the Chancellor's Office that is responsible to produce such a plan. We have no intention at this time identifying what cuts we will make. However, we will maintain our revenue sources. We will continue our efforts for retention and recruitment of students. Any cuts will be prioritized, with the reduction of under-enrolled sections being a last course of action.


ASWOU President Max Beach's Report

Max Beach reported that ASWOU was able to register over 1000 students to vote in this year's election. Beach is also preparing for the incremental fee committee process, working on a styro foam ban in the Monmouth Independence area, and writing an executive order that promotes sustainability within ASWOU and our student clubs pertaining to using recyclable material as well as locally produced goods. President Beach is also requesting that students pass a resolution in honor of the passing of John Peterson, former ASWOU president 92-93, and will send a condolence letter to Peterson's family.

Provost Kent Neely's Report

1. Provost Neely reported on an executive order by Governor Kulongoski--to develop a Post-secondary Education Model to be used by state policy makers, helping to determine the reasonable costs of providing a quality post-secondary education for Oregonians. The Post-secondary Quality Education Commission has taken leadership in establishing actions to complete this model in the form of the 40-40-20 initiative, an initiative still in its infancy. Discussion at Provost Council was how to see how this might come to fruition. A press release of this initiative can be found at http://governor.oregon.gov/Gov/P2007/press_182807.shml


2. Inter Institutional Faculty asked for research about the efficacy of dual credit programs. Data has been collected and the early results are that dual credit programs are effective. They will continue to gather data on a wider range of offerings to see if that holds true.

3. Board member, David Yaden, said that there is an opportunity for a sustainability center to be build in Portland where campuses across the state could showcase sustainability efforts.

4. Provost Neely spoke briefly about the Learning Outcomes and Assessment Initiative that is taking place across the state. More information regarding these efforts can be accessed at: http://www.aacu.org/value/

5. Data is being collected on failed and diminished searches so that board members are better informed as to the state of faculty searches, and also to enhance presentations to the legislature in demonstrating how we are not competitive with our peer institutions in terms of attracting faculty. The current numbers show that 25% of searches failed. This number jumps to 35% when diminished searches (other than first candidate accepted) are included.


IV. Old Business

None

V. New Business

Academic Excellence Showcase:

Jeff Templeton reported on the Academic Excellence Showcase to be held on Thursday, May 28th, 2009. Templeton noted that last year's event featured 300 talks, posters, and performances by WOU students. In addition, 75 faculty members served as session chairs and/or faculty sponsors. Templeton asked that: a) faculty support and endorse the showcase; b) that faculty not hold classes on that day; and c) that Faculty Senate serve as a conduit to get the showcase information out to faculty and students. Templeton also noted that submissions will be due in approximately late April. The Academic Excellence Showcase website will provide more information. (http://www.wou.edu/showcase/)

The General Education Review Committee:

Speaking for Shaun Huston, Jeff Templeton stated that the Gen Ed Review Committee would like to invite Provost Neely to act as an ex-officio member of the committee. Senate is being asked for approval to invite Provost Neely given that the committee is under the auspices of the Faculty Senate

VI. Additional Reports and Items

Academic Infrastructure Committee: Shirley Lincicum gave a report on the Wireless Internet access project initiated last year, and provided a follow-up proposal for Faculty Senate's consideration. As eight requests from last fall were funded, the request was to get Faculty Senate's approval to request funding from the administration to fund the remaining 9 of the 17 approved requests.

Action: It was approved to support the Academic Infrastructure Committee's request to administration for the additional $1440.00 needed to fund the remaining 9 wireless connections.

VII. Meeting Adjourned
5:05


Minutes

About this Archive

This page is an archive of entries from November 2008 listed from newest to oldest.

October 2008 is the previous archive.

December 2008 is the next archive.

Find recent content on the main index or look in the archives to find all content.