Home » View Policy

View Policy

Type: University Policy
Division: Contracting & Purchasing
Office: FINANCE & ADMINISTRATION

Contact Phone Number: 503-838-8201
Contact Email Address: BusinessOffice@wou.edu

TITLE
Purchasing and Contract Records
POLICY NUMBER
FA-05-005
RESPONSIBLE OFFICER UNIVERSITY CONTACT
Vice President for Finance and Administration The Business Office
SUMMARY
APPLICABLE TO
The WOU Community
DEFINITIONS
AUTHORITY
FULL STATEMENT OF AUTHORITY

POLICY STATEMENT

(1) Public Universities will maintain records relating to all Public University purchasing and contracting transactions in accordance with the requirements of the Secretary of State and OUS administrative rules. 

(2) Documentation of all purchasing and contracting transactions will be made available for inspection by the public as outlined in applicable public records laws. 

(3) Public Universities will maintain records relating to all Public University purchasing and contracting transactions that may include: 

(a) An executed Contract and any amendments or Change Orders; 

(b) The record of the actions used to develop the Contract; 

(c) A copy of the Solicitation Document, if any; 

(d) Any required findings or statement of justification for the selection of the Contractor or the procurement method used; 

(e) The record of any negotiation of the Specifications, the Work, the Contract Price and related Contract terms; 

(f) All information describing how the Contractor was selected, including the basis for awarding the Contract; 

(g) The names of Entities and cost estimates considered. 

REFERENCED OR RELATED POLICIES
Records
RELEVANT DOCUMENTS AND LINKS
HISTORY
APPROVAL DATE:
EFFECTIVE DATE:
LAST UPDATED:

HISTORICAL DETAIL NOTES:

This policy previously was an Oregon Administrative rule from the State Board of Higher Education.



SOURCE:    Previously Referred to as: OUS OAR 580-061-0015
FOR POLICY WEBSITE INPUT (public audience keyword search)
record, purchasing and contracting transactions, information