Division: Contracting & Purchasing
Classification: FINANCE & ADMINISTRATION
Contact Phone Number: 503-838-8201
Contact Email Address: BusinessOffice@wou.edu
|Purchasing and Contract Records|
|RESPONSIBLE OFFICER||UNIVERSITY CONTACT|
|Vice President for Finance and Administration||The Business Office|
|The WOU Community|
|FULL STATEMENT OF AUTHORITY|
(1) Public Universities will maintain records relating to all Public University purchasing and contracting transactions in accordance with the requirements of the Secretary of State and OUS administrative rules.
(2) Documentation of all purchasing and contracting transactions will be made available for inspection by the public as outlined in applicable public records laws.
(3) Public Universities will maintain records relating to all Public University purchasing and contracting transactions that may include:
(a) An executed Contract and any amendments or Change Orders;
(b) The record of the actions used to develop the Contract;
(c) A copy of the Solicitation Document, if any;
(d) Any required findings or statement of justification for the selection of the Contractor or the procurement method used;
(e) The record of any negotiation of the Specifications, the Work, the Contract Price and related Contract terms;
(f) All information describing how the Contractor was selected, including the basis for awarding the Contract;
(g) The names of Entities and cost estimates considered.
|REFERENCED OR RELATED POLICIES|
|RELEVANT DOCUMENTS AND LINKS|
LAST UPDATED: 08/11/2016
HISTORICAL DETAIL NOTES:
This policy previously was an Oregon Administrative rule from the State Board of Higher Education.
SOURCE: Previously Referred to as: OUS OAR 580-061-0015
|FOR POLICY WEBSITE INPUT (public audience keyword search)|
|record, purchasing and contracting transactions, information|