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Type: University Policy
Division: Faculty
Classification: ACADEMIC & STUDENT AFFAIRS

Contact Phone Number: 503-838-8271
Contact Email Address: provost@wou.edu

TITLE
Permanence, Duplication, and Disposal of Faculty Records
POLICY NUMBER
ASA-01-085
RESPONSIBLE OFFICER UNIVERSITY CONTACT
Provost and Vice President for Academic Affairs Office of Academic Affairs
SUMMARY
APPLICABLE TO
Faculty and Staff
DEFINITIONS
AUTHORITY
FULL STATEMENT OF AUTHORITY

POLICY STATEMENT

(1) The individual faculty member's record shall be maintained only for the minimum period of time required to serve the basic official functions of the office which generates and maintains it. It should then be disposed of in a manner such as to protect its confidentiality.

(2) The permanent retention of faculty records shall be limited to those which the institutional executive or the State Archivist shall determine to be of long-range value to the individual faculty member, to the institution, or to the public. ORS 351.065 provides that access to personal records more than 25 years old may not be limited.

(3) Duplication of faculty records shall be kept to a minimum. Such duplicated records as are made shall be destroyed at a time to be determined and set forth in institutional regulations and in such manner as to protect their confidentiality in accordance with the rules of the State Archivist, or with the Archivist's approval.

REFERENCED OR RELATED POLICIES
RELEVANT DOCUMENTS AND LINKS
HISTORY
APPROVAL DATE:
EFFECTIVE DATE:
LAST UPDATED: 08/11/2016

HISTORICAL DETAIL NOTES:

This policy previously was an Oregon Administrative rule.



SOURCE:    Previously Referred to as: WOU OAR 574-020-0055
FOR POLICY WEBSITE INPUT (public audience keyword search)
permanent retention, Duplication, maintain, faculty records

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