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Type: University Policy
Division: Faculty
Classification: ACADEMIC & STUDENT AFFAIRS

Contact Phone Number: 503-838-8271
Contact Email Address: provost@wou.edu

TITLE
Confidential Records -- Restrictions on Release
POLICY NUMBER
ASA-01-080
RESPONSIBLE OFFICER UNIVERSITY CONTACT
Provost and Vice President for Academic Affairs Office of Academic Affairs
SUMMARY
APPLICABLE TO
Faculty and Staff
DEFINITIONS
AUTHORITY
FULL STATEMENT OF AUTHORITY

POLICY STATEMENT

(1) Personal records designated as subject to restricted access in accordance with authority granted in ORS 351.065 shall be available only to institutional personnel, who are designated by the president as supervisor and who have a demonstrably legitimate need to review them in order to fulfill their official, professional responsibilities and to the faculty member who is the subject of the records as provided for in OAR 580-042-0746 through 580-042-0765. These records may not be released to any other person or agency without the faculty member's written consent, unless upon receipt of a valid subpoena or other court order or process or as required by state statute, federal law, or valid federal or state rules, regulations, or orders.

(2) Institutional regulations shall provide for designation of institutional officials to appear in court to test the validity of a subpoena or other court order or process relating to release of faculty records when validity is in question.

REFERENCED OR RELATED POLICIES
RELEVANT DOCUMENTS AND LINKS
HISTORY
APPROVAL DATE:
EFFECTIVE DATE:
LAST UPDATED: 08/11/2016

HISTORICAL DETAIL NOTES:

This policy previously was an Oregon Administrative rule.



SOURCE:    Previously Referred to as: WOU OAR 574-020-0030
FOR POLICY WEBSITE INPUT (public audience keyword search)
Personal records, faculty files, confidential, release

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