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Type: University Policy
Division: Faculty
Classification: ACADEMIC & STUDENT AFFAIRS

Contact Phone Number: 503-838-8271
Contact Email Address: provost@wou.edu

TITLE
Locations and Custody of Faculty Records
POLICY NUMBER
ASA-01-053
RESPONSIBLE OFFICER UNIVERSITY CONTACT
Provost and Vice President for Academic Affairs Office of Academic Affairs
SUMMARY
APPLICABLE TO
Faculty and Staff
DEFINITIONS
AUTHORITY
FULL STATEMENT OF AUTHORITY

POLICY STATEMENT

(1) The university will maintain faculty records only in the offices of:

(a) The Provost;

(b) College Dean;

(c) The Division Chair of the faculty member (only these areas may have evaluation information).

(2) The Human Resources Office will maintain records only necessary for payroll information.

(3) The required custody of the files will be accomplished by assigning designated personnel the maintaining of confidentiality and security of the records:

(a) Provost's Office -- Administrative Assistant to the Provost;

(b) Dean's -- Administrative Assistant to the Dean;

(c) Division Office -- Administrative Assistant to the Division Head;

(d) Human Resources Office -- Human Resources Personnel.

REFERENCED OR RELATED POLICIES
RELEVANT DOCUMENTS AND LINKS
HISTORY
APPROVAL DATE:
EFFECTIVE DATE:
LAST UPDATED: 08/11/2016

HISTORICAL DETAIL NOTES:

This policy previously was an Oregon Administrative rule.



SOURCE:    Previously Referred to as: WOU OAR 574-020-0020
FOR POLICY WEBSITE INPUT (public audience keyword search)
location, required custody, files

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