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Type: University Policy
Division: Student Affairs
Classification: ACADEMIC & STUDENT AFFAIRS

Contact Phone Number: 503-838-8930
Contact Email Address: judicial@wou.edu

TITLE
Complaint
POLICY NUMBER
ASA-04-035
RESPONSIBLE OFFICER UNIVERSITY CONTACT
Vice President for Student Affairs Office of Student Conduct
SUMMARY
APPLICABLE TO
The WOU Community
DEFINITIONS
AUTHORITY
FULL STATEMENT OF AUTHORITY

POLICY STATEMENT

(1) The Adjudication process at Western Oregon University begins with the receipt of one of the following by the Office of Student Conduct: 

(a) A Campus Public Safety or University Housing incident report; 

(b) Any other type of University reporting document or complaint; 

(c) A police report; or 

(d) A signed and written complaint by any individual or group, whether Members of the University Community or not. The complaint may be in the form of an incident report or letter. 

(2) Upon receipt of the complaint or report, the Office of Student Conduct will evaluate the information presented and determine whether enough information exists to make allegations that the Student(s) named in the complaint or report engaged in activities prohibited by the Code. The Dean of Students, Student Conduct Coordinator or designee will evaluate this information in addition to determine if the alleged violations may result in suspension, expulsion, or negative notation on the transcript. 

(3) Within seven Working Days from when the Office of Student Conduct determines that there is sufficient basis to charge the Student named in the complaint or report, the Office of Student Conduct will send the Charged Student a letter that includes the following: 

(a) A notice for the Student to meet with the Dean of Students, Student Conduct Coordinator or designee for a pre-hearing meeting; 

(b) The alleged violations of the Code; 

(c) The Student's basic rights granted by the Code, including the right to have the case heard by the Committee if sanctions of suspension, expulsion, or negative notation on the transcript could result; 

(d) Notice that a copy of the Code can be found in the Vice President for Student Affairs' Office, on reserve at the Library, online at www.wou.edu/student/judicial or at the Offices of the Associated Students of Western Oregon University; and 

(e) Notice that a decision affecting the Student may be made even if the Student fails to appear for a pre-hearing meeting

REFERENCED OR RELATED POLICIES
RELEVANT DOCUMENTS AND LINKS
HISTORY
APPROVAL DATE:
EFFECTIVE DATE:
LAST UPDATED: 08/11/2016

HISTORICAL DETAIL NOTES:

This policy previously was an Oregon Administrative rule.



SOURCE:    Previously Referred to as: WOU OAR 574-032-0060
FOR POLICY WEBSITE INPUT (public audience keyword search)
written complaint, alleged violations, Charged Student

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