Departure from WOU
All student departing WOU no matter the situation need to inform the Office of International Education & Development so that their immigration record can be properly maintained. Failure to update OIED of your departure may cause difficulties returning the US or even termination. Examples of departing the US include your vacation term, travel outside the US, transfer to a new school, taking a leave of absence, withdrawing from WOU, and graduation. See each section below for more details.
|All students not enrolling full time fall term (and any term in the future) need to submit departure paperwork no later that the deadline to withdrawal from WOU with no grade.
All Students Leaving WOU Must Do the Following:
- Submit the appropriate departure form online or in person to the OIED office and meet with an international student advisor.
- Withdraw from any classes registered for (approval will need to be given from OIED before notifying the Registrar’s office).
- Verify in Wolf Web or at the Cashier’s office that your account has a $0 balance before leaving. Pay any money owed and make sure to collect a refund for any insurance payment made.
- If working on campus, notify your employer and give the Payroll office at least 5 business days notice to print your final check. Do not work during these 5 days.
- If living in the residence halls, students must inform the University Housing office of their departure and properly check out of the room to avoid any fees due to improper check-out.
- If receiving an ICSP scholarship, contact Ambre Plahn at firstname.lastname@example.org
Students may take a vacation term every summer term and/or after they have completed three consecutive terms of full-time study. If a student takes full-time classes during summer term they may take a vacation during other terms.
When students plans to take a vacation term during a term other than the annual summer vacation (during fall, winter or spring term), they must fill out the Notice of Vacation Term Form, also available in the OIED office. Meet with an international student advisor if you began taking classes in winter, spring or summer and need a vacation term.
During a vacation term, students may take classes and may be less than a full-time credit load. They may also travel inside or outside the US if they have an updated travel signature.
Travel Information and Forms
Before traveling outside the U.S., students should check that all their immigration and travel documents are up to date.
Travel Signature: Students must get an updated signature on page 3 of their I-20 or DS-2019 every six months if they will travel outside the U.S. If the signature will be more than six months old when reentering the U.S., a new signature will need to be added.
You must complete the Travel Signature Verification form in the OIED office, at least 2 business days prior to your travel, in order to obtain a new travel authorization signature. Bring your current I-20 or DS-2019, and copies of updated documents to OIED when submitting the form.
Check the Following BEFORE Traveling Outside the U.S.:
- The expiration date on your passport (and your dependents) must be valid at least six months after the date you plan to re-enter the U.S. Otherwise, make sure to renew it.
- The expiration date on your U.S. visa must be valid up to the date you plan to re-enter. Otherwise, you must apply for a visa renewal while abroad. But, when you travel to Canada, Mexico, or adjacent islands for under 30 days, you may re-enter with an expired visa and it will be automatically revalidated.
- The date of the travel authorization signature on your I-20 or DS-2019 must not be older than six months from the day when your re-enter the U.S.
- Check if you need a visa to enter the country you plan to visit. Applying for visas can take months, so check early. The following website has useful links: http://www.usembassy.gov
- Contact the evaluation department in the Registrar’s office to apply for and confirm graduation at least 3 terms before the expected graduation term. This may require a meeting with your major academic advisor.
- Contact the OIED office and inform them of your graduation term. If you will take less than full time classes your final term (under 12 credits as an undergraduate student or 9 credits as a graduate student) you will need to complete a Reduced Course Load form at the beginning of the term.
- During your last term, check with your professors if your grade in the class is passing or be prepared to extend your SEVIS record if you will not graduate by the end date on your I-20/DS-2019. You must file for an I-20/DS-2019 extension before the end date or apply for reinstatement.
- Complete the Graduation and Departure Form to have your immigration record properly completed.
- If you plan to apply for Optional Practical Training, Academic Training, change your immigration status, or change education levels (apply to a Masters or PhD program), understand that it takes 2+ months to get approved so plan and apply early.
Leave of Absence
- Procedures for returning will vary depending on how long you have been outside of the U.S. Review the Leave of Absence Information Sheet for details.
- You must be fully aware of your responsibilities over the course of the time you are gone as well as the times when you must be in communication with OIED.
- Depart the U.S. within 7 days.
|Leave of Absence Less Than 5 Months||Send an e-mail to OIED at email@example.com at least 30 days before either (a) your visa renewal appointment if needed, or (b) 30 days before your return flight to the US. Include the following in your e-mail:
|Leave of Absence More Than 5 Months||
Return to the US no sooner than 30 days before the Program Start Date on your new I-20. Contact OIED about your plans to return before purchasing plane tickets.
Withdrawal from WOU
- Contact the OIED office and inform them of your withdrawal or leave of absence. After the departure paperwork is completed, the OIED office will give permission to the international student to drop any current or future classes.
- The student must complete an application for withdrawal from the University, obtain the necessary signatures, and return the form to the Registrar’s office.
- Contact the Cashier’s office to receive any refund of tuition and fees (if during the term).
- Visit the Office of the Vice President for Student Affairs for an exit interview.
- Depart the U.S. within 7 days.
Transfer to Another School
Students who plan to transfer to another SEVIS approved school need to complete certain steps to ensure their immigration record is properly maintained. Start by submitting Transfer Out Form. They must also bring their admission letter from the new school to the OIED office in order to have their SEVIS record moved to the new school.
- At the start of the term you plan to transfer complete the departure paperwork and the transfer-out form.
- Usually the new school will require the student and the current international student advisor to complete a “Transfer-In form”. Give the form to the WOU International Student Advisor to fill out and fax to the transfer school.
- Submit the acceptance letter from the new school to the OIED office by fax, email or drop off in Maaske Hall.
- If you are funded by the Cultural Mission, notify them of the transfer and submit the new financial guarantee for the new school to OIED for confirmation of transfer acceptance.
- Confirm that you will start attendance at the new school by the next available term, or within 5 months of taking full time classes (whichever is sooner).
- After the transfer release date, you will need to contact your new school to issue a new I-20 or DS-2019. Employment authorization on and off campus ends at this time.
- Any student holding a J-1 visa who wishes to transfer to a new school needs to meet with an International Student Advisor.