Welcome to employment with Western Oregon University. We look forward to working with you! Below you will find New Employee Paperwork, Benefits Information, and some helpful links as a new employee at WOU. If you have questions please feel free to contact us!
All new employees will need to fill out payroll paperwork through the Office of Human Resources. The paperwork can be picked up in the Office of Human Resources (Admin 306) or printed from this page and returned to Admin 306. Important: All employees must have their original identification document(s) examined in-person by WOU or an authorized representative as part of the I-9 form completion (some examples of valid forms of identification include: passport or current driver’s license and social security card). Please see the I-9 Form for a full list of acceptable documents. The I-9 form and ID verification can be completed off-site with a Reciprocal Institution or a Notary.
All paperwork must be filled out prior to an employee receiving e-mail and computer access. New employees must fill out paperwork prior to being paid. If a degree was required for the position, an “official” copy of transcripts must be submitted to our office at the time of hire.
New Benefit Eligible Employees
Employees scheduled to work more than 90 days at .50 FTE or more are eligible for Benefits. Newly benefit-eligible employees may now enroll for benefits online! Please see our New Employee Benefits Information Page for detailed information about enrolling online or to print paper forms.
Faculty/Staff ID cards
Photos for ID Cards for faculty and staff are taken in the Office of Human Resources. ID card photos will be taken at the time the Payroll Paperwork is returned to our office.
New Employee Orientation
All new staff working above .50 FTE are required to attend the New Employee Orientation facilitated by the Human Resources Office. New employees will receive an invitation to the New Employee Orientation through campus mail. For more information and resources please see our New Employee Orientation page.
Useful Community Links
Payroll Paperwork (all forms must be completed)
W-4 Form Oregon
|New Employee Information Sheet
|I-9 | I-9 Downloading Instructions | Reciprocal Processing Consortium | Notary Instructions|
|New Employee Statistics (Optional)|
|Direct Deposit Form (Optional- please attach a voided check if you elect for Direct Deposit)|
|Wolf Web Memo|
|Payment Plan – Select the payment plan form that fits your position from the list below.|
|Faculty Payment Plans|
|Classified Payment Plans|
|Unclassified Payment Plans|
Other Helpful Forms & Links
|Moving Expenses Information|
|Relocation Reimbursement Form|
|E-mail & Computer Access Password Setup|
|New Employee Benefits|
|A-Z Reference Guide|
New Employee Resources
All new employee payroll paperwork must be completed prior to an employee receiving e-mail and computer access. New employees must fill out paperwork prior to being paid.