Housing Selection Frequently Asked Questions
HOUSING selection – WHAT IS IT?
THIS YEAR FOR THE VERY FIRST TIME, INCOMING FIRST-YEAR AND TRANSFER STUDENTS WHOSE COMPLETED HOUSING APPLICATION IS RECEIVED BY 5 PM – JULY 22, 2018 WILL HAVE AN OPPORTUNITY TO SELECT THE ROOM AND ROOMMATE(S) OF THEIR CHOICE ONLINE!
This new Housing Selection process is entirely online, but currently, you must USE A COMPUTER to access and make your selections within the process – NO PHONES. (Mobile devices are unreliable for this process.)
WHEN CAN I START UPDATING MY PREFERENCES AND LISTING MY ROOMMATES ON THE PORTAL?
For the current year, the portal will be available anytime after 10 am on Tuesday, May 15 to begin the process. You will need to do the following:
- Log onto the WOU Portal. Look for Housing Home.
- Access, READ and Understand the Terms and Conditions for the Process.
- Confirm your Preferences. If you don’t have any updates to this information now, you must click through the blue NEXT button to confirm your preferences to get a selection time-slot/date.
YOU MUST COMPLETE THIS PORTION OF THE PROCESS TO SELECT OR BE PULLED INTO A ROOM.
When you have completed your preferences, if you click on your name at the top of the section it will take you to back to the MAIN screen. You will notice then that you have the option to UPDATE your preferences (which you can do at any time until 5 pm, 7/31/18. You will also see your selection start time and date. See Below –
- List your preferred roommates. They will need to to the same for you – to confirm that you BOTH want to be roommates. REMEMBER IF YOU WANT TO PULL IN ROOMMATES OR BE PULLED IN – YOU BOTH HAVE TO LIST YOUR ROOMMATE CHOICES HERE IN PREFERENCES TO CONFIRM THAT YOU WANT TO BE ROOMMATES. ONLY CONFIRMED ROOMMATES WILL SHOW UP AS AN OPTION TO BE PULLED IN WITHIN THE PROCESS.
NOTE: There is no benefit to being the first person to update your information here. All selection time-slots are assigned based on the date that you first applied for housing at Western Oregon University. (In other words, based on seniority).
MY REQUESTED ROOMMATE DID THE ROOM SELECTION, DO I NEED TO DO IT AGAIN ?
If you and your roommate(s) did indeed request one another and confirmed one another in the preferences section, then you BOTH should receive a confirmation email letting you know what room you have reserved or been pulled into. If you DO NOT receive that email, you have NOT been pulled in and need to go back in the system and select the space with your roommate, or contact University Housing.
- WHEN AND WHERE WILL I GET MY TIME-SLOT TO CHOOSE MY ROOM?
WHAT DETERMINES MY SELECTION TIME-SLOT START TIME?
All selection time-slots are assigned based on when we received your completed current housing application. HOWEVER – Do Not Despair if you have a later time-slot. If you know someone with an earlier time-slot and you both want to be roommates, THAT person can – and SHOULD – use their earlier time-slot to go in, make their selection, check the box next to your name (provided that you BOTH listed each other as preferred roommates on the portal), and PULL YOU IN!
NOTE: Once your time-slot begins, you will have access 24-7 to the system to look, make changes, etc. BE AWARE HOWEVER THAT THERE ARE TIME-SLOTS STARTING RIGHT BEHIND YOU – THE LONGER YOU TAKE TO MAKE YOUR CHOICE(S), COULD IMPACT THE SPACES THAT YOU HAVE TO CHOOSE FROM. Be aware however, that any changes made after your original choice(s) have been confirmed WILL NOT INCLUDE YOUR ROOMMATES.
YOU CAN ONLY PULL ROOMMATES INTO YOUR ORIGINAL SELECTION.
WHAT IF I CHANGE MY MIND AND WANT A DIFFERENT ROOM?
Once your time-slot begins, you will have access 24-7 to the system to make any changes you want – until THE CHANGE DEADLINE: 5:00 PM, JULY 31st. Be aware however, that any changes made after your original choice(s) have been confirmed WILL NOT INCLUDE YOUR ROOMMATES.
YOU CAN ONLY PULL ROOMMATES INTO YOUR ORIGINAL SELECTION. IF YOUR ROOMMATE WANTS TO MOVE TO YOUR NEW ROOM SELECTION, THEY WILL ALSO HAVE TO GO INTO THE SYSTEM AND MAKE THAT NEW SELECTION.
WHAT IF THE HALL I WANT TO LIVE IN DOES NOT HAVE ANY OPEN ROOMS WITH SPACE FOR BOTH MYSELF AND MY ROOMMATE?
HERE IS THE DEAL: Lets say that you want to move into Ackerman Hall in the Fall and that both you and your roommate want to be in Ackerman’s Sustainability Community. All the double rooms in that community just have one space open in them so that there are NO open double rooms where there is still space for both you and your roommate.
Now you need to decide – Is your priority to stay with your roommate – or is it to stay in Ackerman in that Sustainability community?
Think about what it is that you want. If you want to stay in that community – perhaps you and your roommate could choose open spaces in 2 rooms right next to each other?
If your priority is to stay with that roommate – then you can clear your search and look for different communities in Ackerman with open doubles, or go completely out of Ackerman and look at another hall where there are open doubles for you and your roommate to live together.
I PLAY BASEBALL (OR BASKETBALL, OR VOLLEYBALL, OR RUN TRACK) – AND I WANT TO LIVE WITH MY TEAMMATE. HOW DO I DO THAT?
MAKE SURE THAT BOTH YOU AND YOUR TEAMMATE HAVE LISTED ONE ANOTHER AS CHOSEN ROOMMATES IN THE PREFERENCES SECTION OF THE HOUSING SELECTION PROCESS. THIS CONFIRMS YOU BOTH AS ROOMMATE CHOICES. Once you do that, the person with the earliest selection start time needs to make sure that they click the box next to their teammates name in the selection process. REMEMBER, only CONFIRMED roommates from the preferences section will show up here to pull them into their selected space.
NOTE: EVERYONE IS RESPONSIBLE FOR GOING INTO THE PORTAL TO MAKE SURE THAT THEY GOT PLACED IN THE ROOM THEY WANTED WITH THEIR CHOSEN ROOMMATE.
WHAT TIME ZONE ARE THE START TIMES LISTED IN?
Currently all start times are listed for the Pacific Daylight Time Zone. Take a look at this website to figure out what your start time will be wherever you happen to be.