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Important Calendar and Dates 2019-2020

You have been accepted to attend Western Oregon University, and submitted your housing application.

Check-in day is months away in September, and you are wondering . . . “Shouldn’t I hear something?”


No need to worry! Once you have applied to housing, we consider you family!  You should get a confirmation email from University Housing shortly after you submit your application and then . . .

We will be in touch with you starting in January to get you into the right RoomSync group so that you can start meeting other incoming residents and finding your perfect match for your roommate(s). We will continue to reach out to you throughout the spring and summer leading up to Check-In Day!  See below for our estimated timeline for this spring and summer!
As you can see, we keep in touch with you via your WOU email (available on the WOU Portal). Remember to become familiar with and check it often as we get closer to move-in day.

Questions?  Difficulties? – just contact University Housing

Moving Forward – Here is what you can expect to receive from University Housing from your Housing Confirmation to Move-In Day!


Shortly after receiving your housing application, you should receive an email confirming that we have received your application for on-campus housing.


Information and links to RoomSync – the online space for you to find and connect with your perfect roommate(s)!


We are excited to announce that incoming First-Year and Transfer students will have the opportunity to CHOOSE THEIR ROOM and (pull in their chosen roommates)! This email will inform you regarding that process. You read that right – you will have the opportunity to CHOOSE your room!

MAY through JULY:

Incoming students have the opportunity to choose their living spaces throughout the summer, ending in late July for the coming academic year.


Routed in late May, this email is loaded with links. The Spring email packs a LOT of information in it – complete with links for you to access all kinds of information online from what to expect to insurance and computer information to leadership and employment opportunities on campus for the coming year.


Everybody is busy in June – some of you have to graduate – and we are busy moving our current residents out for this year, prepping for Summer Conferences and SOAR sessions. We get back on track late in July when you will have access to your housing contract and emergency Information Authorization form to get them electronically signed and submitted by the contract deadline (tentatively set for August 9 this year – see below).

LATE JULY (continued):

Housing Contracts and your Emergency Information Authorization Form (EIAF) will be released at this time. You will need to read, and electronically submit both to University Housing by the contract deadline – Tentatively set for 5:00 PM, AUGUST 9, 2019 this year. NOTE: Contracts are not valid until you check-in, but you can NOT check-in without BOTH your contract and EIAF completed and on file. Avoid the hassle later – electronically submit your contract & EIAF asap to hold your housing reservation!

  • You have until 5 pm August 9th to read and electronically submit both your contract and Emergency Information Authorization Form. Contracts NOT received by the August 9, 2019 deadline may be subject to cancellation of housing reservation.


For students who choose NOT to select their space and roommates, or for students who miss the July 24, 2019 deadline to apply. (You must have a completed housing application on file by July 24, 2019 to be eligible to participate in the room selection process. Applicants who submit a housing application after 5:00 pm, July 24, 2019 will be placed in an appropriate hall by housing staff.) 

This email will direct students online to access placement and roommate information (for applicants who do not choose to pick their own space, or miss the deadline to do so.)


Sent out after Labor Day, this email is the final “official” correspondence from University Housing before move-in day. On-Campus addresses for the academic year are released, and last minute information regarding move-in day is passed along.



What ABOUT those important dates?

Beyond the correspondence outlined above, there will be timelines, due dates, event schedules and deadlines to manage leading up to your arrival on campus and throughout the academic year.
Grab your planner and utilize the links below to stay on top of your schedule. You will make your move-in flow smoothly and set yourself up for a successful academic year!

Use the links below to access the information that you will need to manage your time all year long.

ALL of the above leads up to . . .

Once you arrive on-campus there are all kinds of other dates that you will need to be aware of. For that you will need to access the HOUSING CALENDAR. The housing calendar is set up by term, if you don’t find a date you are looking for, please contact University Housing.



University Housing

(503) 838-8311 | or e-mail: housing@wou.edu  | Location: Ground floor of Ackerman Hall