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Campus Events

Campus Event Rates**

October 1st to May 31st – $20 per hour
June 1st to September 30th – $30 per hour

**In order to qualify for campus rates the event must be specifically targeted for students, staff, and faculty of Western Oregon University and must be pre-approved business of the University. No personal events (weddings, anniversaries, or parties) are allowed under campus or business rates.

Disclaimers:

  • The facility will be unlocked for you at the reserved time. You will not need a key.
  • These rates ensure a Gentle House Representative will be present for the first 1/2 hour of reservation as well as the last 1/2 hour of reservation.
  • Campus rates do not apply to weekends. Weekend reservations are evaluated on a case-by-case basis.
  • If applicant is late for start of reservation time the given Index will be billed at a rate of $15 an hour to cover student time and wages
  • Student clubs must have a WOU employee present for the entire reservation time.
  • If “Social Event” is selected a Gentle House Representative will be present for the entire reservation.
  • WOU Fee Waivers were canceled as of December 31, 2016
  • Paid rental items [linens, place settings, etc.] must be requested 2 weeks prior to the event.

Apply Now!

Campus Event Application

For WOU Campus Events Must be submitted at least two (2) weeks prior to the event date requested
  • Applicant Information

  • WOU Email Address only
  • Please provide the P.O. or WOU Foundation Account Name/Number to be charged for this event. Gentle House will bill you after the event.
    If you are paying with a P.O. please add an extra $100 to your estimated expense.
  • Meeting - Please provide the name of the WOU Staff or Faculty adviser that will be present for the entirety of your event. Social - A Gentle House Representative will be present for the entirety of your event
  • *for clubs only
  • WOU email addresses only
  • Event Information

  • First check the Gentle House calendar to see if the date you are requesting is available
  • Please enter a value between 1 and 350.
  • If yes, You are required to provide proof of insurance. If no, this prohibits the distribution, serving, and consumption of all alcoholic beverages on the premises, including parking lots and off-street access areas.
  • Time you will arrive to the Gentle House [include set-up time]
    :
  • :
  • The Renter agrees to indemnify and hold Historic Gentle House and Western Oregon University Development Foundation, its officers, trustees, agents and employees harmless from and against any and all liability, claims, actions, demands or losses of any kind and nature that may occur or be claimed to arise during the activities described in this rental agreement. These may include, but are not limited to accident, injury or damage to property arising from any act of the Renter or Renter's guest, whether intentional or negligent, which occur during use. Renter agrees to pay all costs incurred by Historic Gentle House and Western Oregon University Foundation if any of the above stated actions occur during use of the facility. By initialing below you are agreeing to the above agreement.
  • After review by Historic Gentle House coordinator, (including a day after event check for additional damage) Damages and/or additional time costs will be added to the invoice. If there is damage to Historic Gentle House property (including the gardens), Renter agrees to pay for, or replace, any object of Historic Gentle House property that is destroyed, damaged, or stolen during the event. Such payment or replacement must be made immediately upon receipt of notification from Historic Gentle House. By initialing below you are agreeing to the above agreement.
  • The Renter agrees to use Historic Gentle House facility only during approved times for their event and only when a representative of Historic Gentle House is present. If the facility is used at any other times, the Renter understands they will be charged for their time on the property. By initialing below you are agreeing to the above agreement.
  • The Renter agrees to follow the cleaning guidelines set forth by Historic Gentle House when performing their own clean up. If cleanup is not done as stated, and thus resulting in Historic Gentle House staff finishing said clean up, the Renter understands they will be charged the cleanup cost ($15 per hour per staff member). By signing below, the Renter agrees to pay said fees. By initialing below you are agreeing to the above agreement.
  • All cancellations will require at least seven (7) days notice. If the event is cancelled with less than seven (7) days notice your account will be charged 50% of the rental fee. By initialing below you are agreeing to the above agreement.
  • I understand that a maximum number of one drink per person per hour may be served. By initialing below you are agreeing to the above agreement.
  • I have received a copy of the Rental Terms & Conditions for the use of Gentle House, and agree to comply with the rules and regulations set forth therein and I will be personally responsible for the repair or replacement of any damage to the facility and/or contents. Payment in full is due by the day of your event. - - By electronically signing below you agree to all of the above stated agreements and conditions.
 

CONTACT US Gentle House

503-838-8673 | or e-mail: gentlehouse@wou.edu