Home » Committee charges, meetings, & members

Committees

Committees

  • All Faculty Senate committees are advisory to the Faculty Senate.
  • Graduate Studies, Honors, and International Education and Services are advisory to the directors of those units
  • Four Faculty Senate subcommittees function as curriculum committees: the Graduate Committee oversees graduate courses; the Honors Committee oversees honors courses; the General Education Committee oversees general education courses (LACC, D, Q & W); and Curriculum Committee oversees all other courses.
  • Terms of service for all representatives (unless noted otherwise) are two years. Academic units are responsible for monitoring their own terms of service.
  • Ex-officio committee members are non-voting members.
  • Please click here for a flow chart of the Faculty Senate Committee structure.

FACULTY SENATE COMMITTEES

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ACADEMIC INFRASTRUCTURE (home)(members)

Meets: 3rd Tuesdays, 3:30 p.m.
Representatives: BS, BE, CS, CA, DSPS, EL, HEXS, HUM, LIB, NSM, SS
Ex-Officio (non-voting): Center for Academic Innovation
Committee Chair: Dirk Freymuth

The role of the Academic Infrastructure Committee is
Provide a campus-wide faculty voice for development of academic infrastructure, with general duties including policy review, planning, implementation, and problem solving. Academic infrastructure is here defined to include:

1. Academic space (faculty offices. Lecture rooms. Labs, studios, activity rooms),
2. Academic information (traditional media, digital media),
3. Academic hardware (computer-based, non-computer based – lab equipment, instrumentation, curriculum tools, studio equipment), and (4) academic software (multimedia tools, specialty software).

Committee Member Duties

  • For each annual or semi-annual funding cycle, review each funding request submitted to the AIC in advance of meeting.
  • Meet as a committee and discuss each proposal, then vote to recommend or to not recommend proposal funding.

Committee Chair Duties

General

  • Reserve room for monthly meetings.
  • Maintain current committee member roster and report roster to Faculty Senate via the Portal interface.
  • Maintain committee Moodle shell (if used).
  • Prepare agendas for monthly meeting.
  • Distribute agendas to committee members at least three days prior to meeting.
  • Respond to questions and requests from committee members (email, phone, or in person).
  • Respond to faculty questions and requests regarding committee processes (email, phone, or in person).

AIC specific

  • Meet with members of administration and / or Faculty Senate president when necessary to discuss AIC funding guidelines.
  • Send call to faculty@wou.edu for new funding requests with any updated directives.
  • Answer questions about AIC protocol from faculty preparing new funding requests; this sometimes involves meeting with the director of UCS or the director of the Physical Plant to obtain additional information.
  • Submit funding recommendations to the Provost and the VP of Finance.
  • Present AIC funding recommendations and funding results to Faculty Senate.

Committee Appointments

  • Divisions appoint or elect committee members per division representative list.
  • Committee members vote for committee chair; term is one academic year.

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ACADEMIC REQUIREMENTS (home) (members)

Meets: 3rd Tuesdays, 3:30 p.m.
Representatives: BS, BE, CS, CA, DSPS, EL, HEXS, HUM, LIB, NSM, SS
Ex-Officio (non-voting): Academic Advising, Registrar’s Office
Committee Chair:

The Academic Requirement Committee shall:
1. Assist the Registrar with the review of petitions regarding academic requirements;
2. Consider various policies concerning academic requirements for admission, continuance in college and graduation;
3. Alert the Faculty Senate of issues concerning students and academic standards which the committee believes are of significance to faculty.

Committee Member Duties

  • Meet and discuss ARC charges.
  • Bring ARC ideas and recommendations to divisions for feedback.
  • Finalize ARC recommendations to present to Faculty Senate.

Committee Chair Duties

General

  • Reserve room for monthly meetings.
  • Maintain current committee member roster and report roster to Faculty Senate via the Portal interface.
  • Maintain committee Moodle shell (if used).
  • Prepare agendas for monthly meeting.
  • Distribute agendas to committee members at least three days prior to meeting.
  • Respond to questions and requests from committee members (email, phone, or in person).
  • Respond to faculty questions and requests regarding committee processes (email, phone, or in person).

ARC specific

  • Meet with Faculty Senate president and / or administration to discuss ARC charges.
  • Present vetted (through divisions) ARC recommendations at Faculty Senate.

Committee Appointments

  • Divisions appoint or elect committee members per division representative list.
  • Committee members vote for committee chair; term is one academic year.

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COMMITTEE ON COMMITTEES

Inactive

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CURRICULUM (home)(members)

Meets: 3rd Tuesdays, 3:30 p.m.
Representatives: BS, BE, CS, CA, DSPS, EL, HEXS, HUM, LIB, NSM, SS
Students: Up to 2
Ex-Officio (non-voting)
: Academic Catalog Consultant, Registrar’s Office
Note taker (non-voting): Faculty Senate student note taker
Committee Chair: Natalie Danner

The Curriculum Committee shall:

1. Review of curricular matters, including proposals for new courses, programs, and degrees, and modifications or elimination of existing courses, programs, and degrees;
2. Examine the curricular implications of policies and procedures;
3. Monitor university procedures for establishment and change of curriculum in order to promote efficiency and effectiveness;
4. Report recommendations and findings to the Faculty Senate.

Committee Member Duties

  • Review undergraduate curriculum proposals in advance of meetings.
  • Meet as a committee and discuss each undergraduate curriculum proposal, then vote to recommend or to not recommend the proposal to Faculty Senate.

Committee Chair Duties

General

  • Reserve room for monthly meetings.
  • Maintain current committee member roster and report roster to Faculty Senate via the Portal interface.
  • Maintain committee Moodle shell (if used).
  • Prepare agendas (download list of current undergraduate proposals from Portal) for monthly meeting.
  • Distribute agendas to committee members at least three days prior to meeting.
  • Respond to questions and requests from committee members (email, phone, or in person).
  • Respond to faculty questions and requests regarding committee processes (email, phone, or in person).

CC specific

  • Invite faculty sponsors (for undergraduate proposals) to meetings as needed.
  • Post agendas, and minutes from student note taker to Faculty Senate Curriculum Committee folder for public viewing.
  • Using the curriculum portal, forward results of meeting to Faculty Senate within 48 hours of monthly meeting to assure timely inclusion of approved proposals on Faculty Senate agenda.

Committee Appointments

  • Divisions appoint or elect committee members per division representative list.
  • Committee members vote for committee chair; term is one academic year.

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EXECUTIVE (members)

Meets: Week prior to Faculty Senate meetings

From Article II of the Faculty Senate by-laws:

Section 1. Membership. The membership of the Executive Committee of the Faculty Senate consists of the President, the Vice President, the Secretary, the immediate Past President, and two elected at-large senators.

1. Election of at-large members is in the same manner and at the same time as the election of officers of the Senate.
2. The term of office of all Executive Committee members shall be one year.
3. In the event that the immediate Past President cannot serve, any willing Past President shall be eligible to fill that spot.
4. Three committee members constitute a quorum.
5. Executive Committee members must come from both the College of Education and the College of Liberal Arts and Sciences.
The elected President, Vice President, and Secretary hold office for a term of one year.

Section 2. Duties. The duties of the Executive Committee consist of:
1. General supervision of the affairs of the Faculty Senate.
2. Serving as an advisory body to the University President, when requested or when the nature of a situation calls for urgent consideration of a faculty viewpoint.
3. Determine the agenda of regular and/or special meetings of the Faculty Senate.
4. Review petitions presented in accordance with provisions of the Charter and validations of said petitions
5. Report all Executive Committee decisions and actions to the Faculty Senate.
6. When necessary, make recommendations to the Senate regarding committee structure, committee charges and formation of new committees.
7. Perform such other duties as are specified in these Bylaws or as may be assigned to it by the Senate. Nothing stated herein, or actions taken by the Executive Committee, shall conflict with the recommendations or advisement of the Faculty Senate.

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GENERAL EDUCATION (home)(members)

Meets: 3rd Tuesdays, 3:30 p.m.
Representatives: BS, BE, CS, CA, DSPS, EL, HEXS, HUM, LIB, NSM, SS
Students: Up to 2
Ex-Officio (non-voting)
: Center for Academic Innovation, Registrar’s Office
Committee Chair: Daniel Tankersley

The General Education Committee shall:

1. Provide oversight of Western Oregon University’s general education program, which includes working with faculty, staff, and students to ensure that WOU offers a comprehensive, accessible, and dynamic general education curriculum that is aligned with institutional learning outcomes.
2. Manage information, processes, and requirements for proposing courses for D, LACC, Q, and W designations; conduct regular review of criteria and update application materials, as needed.
3. Review curriculum proposals for D, LACC, Q, and W designations according to the established criteria.
4. Maintain a resource bank for D, LACC, Q, and W course design, based on voluntary submissions from faculty and work with the Center on Academic Innovation to provide resources that support general education instruction.
5. Provide assistance and consult with the Registrar on matters pertaining to general education curriculum and transfer articulation.
6. Coordinate committee functions with relevant campus stakeholders (e.g., Faculty Senate Executive Committee, Curriculum Committee, Academic Requirements Committee, etc.).

Committee Member Duties

  • Review designation curriculum proposals in advance of meetings.
  • Meet as a committee and discuss each designation curriculum proposal, then vote to recommend or to not recommend the proposal to Faculty Senate.
  • Carry out the oversight GEC charge which may include aligning general education and designation courses with adopted university learning outcomes, or other work and / or review of university general education requirements.
  • Bring GEC ideas and recommendations to divisions for feedback.
  • Finalize GEC recommendations to present to Faculty Senate.

Committee Chair Duties

General

  • Reserve room for monthly meetings.
  • Maintain current committee member roster and report roster to Faculty Senate via the Portal interface.
  • Maintain committee Moodle shell (if used).
  • Prepare agendas (including downloading the list of current designation proposals from Portal) for monthly meeting.
  • Distribute agendas to committee members at least three days prior to meeting.
  • Respond to questions and requests from committee members (email, phone, or in person).
  • Respond to faculty questions and requests regarding committee processes (email, phone, or in person).

GEC specific

  • Meet with Faculty Senate president and / or administration to discuss GEC charges.
  • Invite faculty sponsors (for designation proposals) to meetings as needed.
  • Post minutes to Faculty Senate General Education Committee folder for public viewing.
  • Using the curriculum portal, forward results of meeting to Faculty Senate within 48 hours of monthly meeting to assure timely inclusion of approved proposals on Faculty Senate agenda.
  • Present vetted (through divisions) GEC recommendations at Faculty Senate.

Committee Appointments

  • Divisions appoint or elect committee members per division representative list.
  • Committee members vote for committee chair; term is one academic year.

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GRADUATE STUDIES (home)(members)

Meets: 3rd Tuesdays, 3:30 p.m.
Representatives: LIB, BS, COE (1), LAS (1) and one representative from each graduate program: MA HIST, MM MUS, MA CJ, MS MIS (BE or CS), MSED, MS IT, MS SE, MAT, MS RMHC, MA IS, MA DHHE
Graduate Students: Up to 2
Ex-Officio (non-voting)
: Center for Academic Innovation, Graduate Studies Office (note taker), Graduate Office Assistant
Committee Chair: Greg Zobel

Charge
The Graduate Programs Committee includes membership representing each graduate program on campus and serves as an extension of the Faculty Senate on matters concerning graduate curriculum and university admission standards. It makes recommendations to the Faculty Senate concerning a) graduate courses; b) graduate program changes; and c) university graduate policies. In addition, the Graduate Programs Committee serves as an advisory committee to the Director of Graduate Programs. It reviews and decides upon graduate student petitions and advocates for graduate programs at WOU.

Term of Service on this committee is three years, except for ex-officio members.

Committee Member Duties

  • Review graduate curriculum proposals in advance of meetings.
  • Meet as a committee and discuss each graduate curriculum proposal, then vote to recommend or to not recommend the proposal to Faculty Senate.
  • Review and make changes to graduate office policies.
  • Update or write graduate capstone exit requirement manuals such as thesis manuals.

Committee Chair Duties

General

  • Reserve room for monthly meetings.
  • Maintain current committee member roster and report roster to Faculty Senate via the Portal interface.
  • Maintain current committee member roster with names, degree programs, email, phone numbers and office numbers; coordinate with the Graduate Studies office to post on their website.
  • Maintain committee Moodle shell (if used).
  • Prepare agendas (download list of current graduate proposals from Portal) for monthly meeting.
  • Distribute agendas to committee members at least three days prior to meeting.
  • Respond to questions and requests from committee members (email, phone, or in person).
  • Respond to faculty questions and requests regarding committee processes (email, phone, or in person).

GRAD specific

  • Invite guests to speak about graduate programs, opportunities and policies.
  • Attend Faculty Senate meetings as needed.
  • Solicit, collect and forward outstanding graduate student award nominations.
  • Invite faculty sponsors (for graduate proposals) to meetings as needed.
  • Using the curriculum portal, forward results of meeting to Faculty Senate within 48 hours of monthly meeting to assure timely inclusion of approved proposals on Faculty Senate agenda.

Committee Appointments

  • Divisions appoint or elect committee members per division representative list.
  • Committee members vote for committee chair; term is one academic year.

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HONORS (home) (members)

Meets: 3rd Tuesdays, 3:45 p.m.
Representatives: CA, HUM, NSM, SS, HEXS or DSPS, EL, BS, BE, CS or LIB (optional 0-­2)
Students: SO Honors, JR Honors, SR Honors
Ex-Officio (non-voting)
: Honors Program Director, Honors Program Assistant
Committee Chair: Bob Hautala

Charge:
The Faculty Senate Honors Committee serves in a review and advisory capacity with regard to the college’s academic Honors Program and its director. The committee will assist and advise the Honors Director with the evaluation of thesis proposals, the selection of Honors courses, and additional evaluation, Honors, and assessment requests. The Honors Committee is the curriculum committee for the Honors Program and makes its recommendations directly to the Senate Executive Committee.

Committee Member Duties

  • Review (occasional) Honors curriculum proposals.
  • Meet as a committee and discuss each honors curriculum proposal, then vote to recommend or to not recommend the proposal to Faculty Senate.
  • Review Honors Theses Proposals (approximately 30 per year).
  • Review Honors Colloquia Course Proposals (approximately 8 per year).

Committee Chair Duties

General

  • Reserve room for monthly meetings.
  • Maintain current committee member roster and report roster to Faculty Senate via the Portal interface.
  • Maintain committee Moodle shell (if used).
  • Prepare agendas in collaboration with the Honors director for monthly meeting.
  • Distribute agendas to committee members at least three days prior to meeting.
  • Respond to questions and requests from committee members (email, phone, or in person).
  • Respond to faculty questions and requests regarding committee processes (email, phone, or in person).

HONORS specific

  • In collaboration with the Honors director, advance Honors initiatives for student recruitment and retention.
  • Attend Faculty Senate meetings as needed.

Committee Appointments

  • Divisions appoint or elect committee members per division representative list.
  • Committee members vote for committee chair; term is one academic year.

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INTERNATIONAL EDUCATION & SERVICES (home)

Meets: 3rd Tuesdays, 3:50 p.m.
Representatives: BE, BS, CS, CA, EL, HEXS, HUM (3), NSM, SS(2)
Students: Up to 3
Ex-Officio (non-voting)
: Director of International Education and Development
Director of Study Abroad & International Programming
Director of International Student Academic Support
Committee Chair: Robert Troyer

Charge
The purpose of the International Education and Services Committee is to promote international learning, teaching, and service experiences. The committee provides faculty oversight for international education, services, and programs and facilitates communication between academic divisions and the Directors of International Education and Development, Study Abroad and International Programming, and International Student Academic Support.

Committee Member Duties

  • Support the Study abroad, Teach abroad and Visiting Scholars programs at WOU.
  • Select recipients for the International Cultural Services Program scholarships.
  • Collaborate on the recruitment and integration of international students.
  • Assist in the organization of and presentations at International Education Week.

Committee Chair Duties

General

  • Reserve room for monthly meetings.
  • Maintain current committee member roster and report roster to Faculty Senate via the Portal interface.
  • Maintain committee Moodle shell (if used).
  • Prepare agendas for monthly meeting, including soliciting agenda items from committee members.
  • Distribute agendas to committee members at least three days prior to meeting.
  • Respond to questions and requests from committee members (email, phone, or in person).
  • Respond to faculty questions and requests regarding committee processes (email, phone, or in person).

IESC specific

  • Maintain IESC webpage
  • Post monthly meeting minutes to IESC webpage.
  • Attend Faculty Senate meetings as needed.

Committee Appointments

  • Divisions appoint or elect committee members per division representative list.
  • Committee members vote for committee chair; term is one academic year.

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Joint FACULTY SENATE COMMITTEES

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ASSESSMENT FACILITATION STEERING COMMITTEE (AFSC) (home)

Faculty representatives: Six faculty recommended by the Faculty Senate Executive Committee
Administration representatives: LAS dean, COE dean, Center for Academic Innovation director, Service Learning and Career Development director, Office of Institutional Research (TBA)
Committee chair: Faculty member recommended by the committee membership and affirmed by the Provost;

Mission:
The Assessment Facilitation Steering Committee (AFSC) is a university standing committee that is led by faculty and charged with advising the Provost on matters related to university assessment processes related to student learning outcomes for general education (GELOs), undergraduate (ULOs) and graduate degree programs, and minor and certificate programs. The AFSC will not oversee accreditation activities for academic units subject to external accreditation; its role in such activities will be supportive in nature.

Assessment Facilitation Steering Committee Charter

Committee Appointments

  • Division chairs forward names and background (in assessment) statements of interested faculty to Faculty Senate Executive Committee; Executive Committee summarizes and forwards selections to Provost.
  • Faculty chair and faculty vice-chair elected by committee.

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JOINT COMMITTEE ON EVALUATION (JCE)

Faculty representatives: BS, BE, CS, CA, DSPS, HEXS, HUM, LIB, NSM, SS, TE
Committee chair: Faculty member recommended by the committee membership and affirmed by the faculty Senate Executive Committee and the Executive Council of the WOUFT Bargaining Team

Charge:
To come

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CAMPUS COMMITTEES

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FACULTY DEVELOPMENT (home)(members)

Meets: 3rd Tuesdays, 3:30 p.m. (October, November, February, April and May only), HL 301A
Representatives: BS, BE, CS, CA-2, DSPS-2, HEXS-2, HUM-2, LIB, NSM-2, SS-2, TE
Ex-Officio: Provost’s Office , Executive Director of WOU Foundation

The Faculty Development Committee was established as part of the collective bargaining agreement between WOUFT and Western Oregon University. The purpose of the committee is to provide a peer review process for the allocation of funds for scholarly and creative faculty activities.

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INSTITUTIONAL REVIEW BOARD (home)

Representatives: BS, HEXS, HUM, NSM, SS, DSPS, TE-2, TRI (EDP), TRI (DB)
Ex-Officio: Off-­campus representative (2)
Term of Service on this committee is three years, except for ex-­officio members.

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PASTEGA AWARDS (home)

Representatives: LAS faculty (2), COE faculty (2)
Student: Undergraduate (1), Graduate (1)
Ex-Officio: Provost’s Office
Term of Service on this committee is one year, except for Provost’s office/coordinator

Each year’s winners of the Pastega Awards for Excellence in Teaching and Research become de facto co­-chairs of the following year’s committee. If both winners come from the same college, then no additional faculty from that college serve on the next year’s committee. (Neither college shall have more than two representatives.) The committee solicits applications/nominations either in winter term and makes its decisions early in spring term, allowing for the Pastega celebration events to occur in May. The committee is convened by the coordinator from the Provost’s office.

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PROGRAM FOR UNDERGRADUATE RESEARCH EXPERIENCES, EXECUTIVE (home)

Representatives: LAS faculty (4), COE faculty (2), LIB, At-large (3), Honors Program Director, Managing Editor, Pure Insights
Ex-Officio: LAS Dean’s Office
Term of Service on this committee is three years, except for ex-­officio members.

Members can choose to serve an additional three-­year term but must be approved by a majority of executive committee members. In the program’s by–laws, the education and at large positions are defined as “up to two”; the LAS positions are defined as “up to four.”

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STUDENT GRIEVANCE AND CONCERNS (student affairs)

Representatives: LAS faculty, COE faculty, Professional Staff (2)
Student: 1
Ex-Officio: Vice President, Student Affairs

The Student Grievance and Concern Committee shall:

1. Review current formal and informal academic and non-­academic grievance procedures;
2. Consider and act upon grievance petitions;
3. Educate the college community about the grievance process;
4. Investigate and alert the Faculty Senate and the campus community of issues concerning students which the Committee believes are of significance to faculty.

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WHO’S WHO / DEWEY SMITH

Representatives: LAS faculty (3), COE faculty (3), Professional Staff, Student Leadership & Activities, Honors Program Director
Student: 2-Who’s Who only
Ex-Officio: Vice President, Student Affairs

Who’s Who Among Students Awards:
To select junior, senior, and graduate students for nomination to “Who’s Who Among Students in American Colleges and Universities” based on their participation and leadership in academic and extra-curricular activities, their citizenship and service to WOU and/or for their community, and their promise of future contribution to society.

Dewey & Smith Awards:
To select the Outstanding Graduating Man in honor of Delmer R. Dewey, Dean of Men at Oregon College of Education in the early 1950’s, and to select the Outstanding Graduating Woman in honor of Julia McCulloch Smith, an 1895 graduate of Oregon Normal School. The Julia McCulloch Smith award was created in 1939 and the women to whom this award was given needed to possess great proficiency in scholarship, great success in student activities, high development of character and intellectual attainment, strong powers of inspiration and leadership, and the noble qualities of womanhood. The Delmer Dewey award began in 1954 to honor an outstanding graduating senior man.

Outstanding Graduate Student Award:
To select a graduate student who has had superior achievements in scholarship and academics during graduate studies, and who demonstrates positive character, leadership and initiative during coursework and upon entry into his/her profession. The Outstanding Graduate Student Award began in 2008.

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