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Membership

Eligibility

Students
There are three student membership categories as follows:

  • Student – Students who are currently actively taking on-campus classes and paying full student incidental fees are automatically members of the Health and Wellness Center (HWC).
  • On-line Student – On-line or dual-enrolled on-line students do not pay full WOU student incidental fees and are eligible to purchase daily or term memberships if currently enrolled.
  • Plus One Student – Students who were enrolled the previous term and were paying full WOU student incidental fees are eligible to purchase a Plus One Student pass that extends HWC membership for the one subsequent term.

Faculty/Staff
Current faculty/staff members of WOU are eligible to purchase a HWC Faculty/Staff membership. WOU Faculty/Staff who are also students must purchase the Faculty/Staff membership in order to use the facility unless they are paying full WOU student incidental fees.

Partner
A partner is the legal spouse of an eligible student, faculty or staff member.

Dependents
A person who qualifies under IRS guidelines as the legal dependent of a student, faculty, or staff member who has a current HWC membership may be eligible to purchase a HWC Dependent membership. The following eligibility rules apply to dependents:

  • Ages 0-15
    Dependents ages 0-15 are not eligible for membership, but may participate during specific Youth Access Hours (see Youth Access Guidelines).
  • Ages 16+
    Dependents ages 16+ are eligible to purchase a HWC Dependent membership. Dependents ages 16+ are eligible for most services, programs, trips or classes with the exception of specifically designed, age-appropriate programs.

Community Members
With the size of WOU’s student population it gives us an unfair advantage over local fitness centers for your business. We do not want to unfairly provide similar services in which local businesses already have an established program. Community members can purchase Aquatic Center and Climbing Wall memberships.

Unique Access
HWC allows access to facilities for visiting individuals or groups and limited duration employees or volunteers who do not qualify for a WOU ID card. Mechanisms for creating access vary depending on the requestor’s situation. Contact the Campus Recreation Director to discuss the specifics of your situation.

For clarification on these categories, or for any other membership or access questions, please call the HWC at 503-838-9530.

Membership Fees and Payment Options


Membership Eligibility Membership Enrollment Membership Periods
Eligibility explanation On-line and Plus One Student –
Enrollment Instructions

Faculty and Staff –
Enrollment Instructions
Fall 2017: 9-18-17 to 1-7-2018
Winter 2018: 12-11-17 to 4-1-2018
Spring 2018: 3-26-18 to 6-24-18
Summer 2017: 6-18-18 to 8-31-18
9-month: 9-18-17 to 6-24-18
12-monht: 9-18-17 to 8-31-18
(Memberships available for purchase three weeks prior to start date)

 

Membership Classification Fees Payment Methods
Enrolled Students Included within incidental fees Assessed with tuition and fees per term
On-line Student,
Plus One Student
$107 per term (Fall, Winter or Spring)
$102 for Summer term
On-line through WolfWeb or at the cashiers window in the Administration Building after completing the membership enrollment process in WolfWeb.
Faculty,
Staff,
Partner,
Dependent (Ages 16+)
$107 per term (Fall, Winter or Spring)
$102 for Summer term
$321 payroll deduction for 9-month
$423 payroll deduction for 12-month

Assumption of Risk

  • Regardless of the activity, all participants must understand they are assuming risk when they take part in an active recreation program.
  • Each person must be aware of this assumption of risk and recognize that his or her participation is voluntary.
  • Each participant also has a responsibility to use prudent and ordinary care in his or her actions.
  • These risks could include, but are not limited to: muscle cramps, nausea, fainting, abnormal blood pressure, chest discomfort, and even death.
  • Individuals are encouraged to have a physical examination and obtain adequate health and accident insurance prior to participation in any recreational and fitness activities.

Purchasing a Membership

  • HWC membership(s) must be purchased online through WolfWeb.
  • Payment for memberships are be made on-line through WolfWeb or at the cashiers window in the Administration Building after purchasing the membership through WolfWeb.
  • Membership is sold to each individual separately.
  • Each individual member must have their own valid membership in order to access and use the facilities. Partners and dependent children ages 16+ of faculty, staff and students will obtain either a HWC ID card or elect to activate their fingerprint in the identification system at the HWC Front Desk after purchasing their membership.

Payroll Deduction

  • Option 1: 12-month membership (Fall, Winter, Spring, Summer) deducted monthly over a 9 month period.
  • Option 2: 9-month membership (Fall, Winter, Spring) deducted monthly over a 9 month period.
  • Cost of membership is divided into nine equal payments to be deducted from employee’s paychecks from October through June.
  • Payroll deduction for long-term membership is a package commitment and cannot be stopped except for documented illness, injury, termination of employment or relocation out of Monmouth area.
  • If a membership is cancelled due to one of the above circumstances, the deduction will take place in the current cancellation month.
  • Non-use of the facility does not qualify as an above circumstance.
  • Membership cancellation processes are handled at the Health and Wellness Center front desk. HWC Refund policy is consistent with the Business Office Refund schedule.

Refunds

  • Once you have applied the Health and Wellness Center non-student membership charges, you are responsible for payment. To cancel your non-student membership please visit the HWC front desk. Campus Recreation’s refund policy is consistent with the Business Office Refund schedule.
  • Purchase of locker service is non-refundable. Locker transfers available upon request.
  • Special circumstances such as medical issues, leaving the university or emergency situations may justify an exception to the general rule and will be handled on a case-by-case basis if immediate notification is given.
  • Non-use of the facility does not qualify as a special circumstance.
  • Refunds are first applied to student/WOU account balance. If a zero balance is present a check will be mailed.

Member ID

  • To enter the Health and Wellness Center, members must have their current Western Oregon University or HWC ID card.
  • The HWC ID cards are issued to Partners and Dependents 16+. The first HWC ID card is provided at no charge. Upon renewal, the original card will be activated.
  • If a HWC ID card is lost or stolen, the member must purchase a new card for replacement at a cost per Western Oregon University’s Photo ID Card replacement cost of $15.
  • If you lose your WOU ID card, you may get a replacement at the Werner University Center Information Desk for a $15.00 fee.
  • Persons who are caught fraudulently using an ID card other than their own will be denied entrance, the ID card will be confiscated, and both the individual and owner of the card may face disciplinary action and may be trespassed from the facility.

Biometric Access

  • Current students, faculty, and staff members may elect to activate their fingerprint in their member account as a back-up form of access if they forget their ID card.
  • Users must understand biometric devices do not always read an individual’s fingerprint accurately or at all due to a number of issues. Due to this unreliability we only use the biometric access system as a back up device.

Forgotten ID

  • A student or HWC member who forgets their ID card or otherwise seeks to use the Health and Wellness Center without ID must go to the HWC Front Desk to request authorization for admission. Upon review of active membership status, the individual will fill out required documentation.
  • A maximum of 1 “forgotten ID” instance per term will be permitted – if this maximum is exceeded the individual’s membership will be suspended. The suspension will last until the following term. No membership refunds will be given for a suspended membership.

Entry


  • For entry to facility and events, members must have a current WOU or HWC ID card or have purchased a guest pass.
  • Spectators are allowed to enter the facility free of charge to observe participants in scheduled, fee-based, non-academic instructional or sport programs.
  • Entry may be refused or privileges suspended or revoked with sufficient cause.
  • Individuals using an ID other than their own to gain access to the Health and Wellness Center may have privileges suspended for both the individual using the false ID and the valid member.

           
Contact

Campus Recreation

(503) 838-9530 | e-mail: hwc@wou.edu | or in person: Directions/Parking