SPACE UTILIZATION REFERENCE GUIDE

300 OFFICE FACILITIES


Office facilities are those types of spaces that consist of rooms or suites of rooms with office type equipment that are assigned to one or more persons primarily for the performance of administrative, clerical, or faculty duties other than the meeting of classes.

310 OFFICES

311 Administrative Office

Definition: A room or suite of rooms used by administrative personnel for the performance of administrative duties.
Description: Include rooms generally referred to as the offices of the presidents, vice presidents, provost, deans, registrar, and directors.
Limitations: Do not include clerical, stenographic or other general office space.

312 Faculty Office

Definition: A room assigned to a faculty member for the performance of duties other than the meeting of classes.
Description: Include all offices used by faculty, including heads of instructional departments below the rank of dean; associate and assistant deans budgeted to other than instruction and serving a portion of the institution; graduate assistants, research associates and teaching associates, and post doctorate fellows for instructional or research purposes, instructional preparation, counseling, etc. A studio in the department of music or fine arts assigned to one or more faculty members for their own work even though occasionally used for a student lesson should be classified as a faculty office.
Limitations: This category does not include space which is equipped both as an office and research laboratory (see Office-Laboratory).

313 Staff Office

Definition: An office used by staff personnel in the performance of their regularly assigned duties.
Description: Include rooms generally occupied by Classified personnel including clerical, stenographic, receptionist and also any management personnel not included as an administrative position. Included in this category is space where any machines, files and reception areas are in the same room with clerical personnel and where such space is incidental to the office function.
Limitations: Large rooms such as glass shops, painting shops, etc., which have a desk for a technician or staff member are classified according to the primary purpose of the room rather than a staff office. The office portion may be prorated out, however.

314 Graduate Student Office

Definition: An office or portion of an office used by employed graduate students for the performance of duties other than the meeting of classes.
Description: Include all office space occupied by employed graduate students who have the title of Graduate Research Assistant (GRA) or Graduate Teaching Assistant (GTA).
Limitations: This category does not include space for non-employed graduate students or other paid or non-paid student workers (See 316).

315 Office-Laboratory

Definition: An office occupied by either an academic or classified staff member and used for laboratory applications, research and/or training in research methodology which requires special purpose equipment for staff and/or student experimentation or observation.
Description: Include rooms equipped with laboratory benches, specialized scientific equipment and/or such utilities as gas, water, air, etc.
Limitations: Use of this category of space should be limited to the experimental sciences. This type of space should not be confused with a research laboratory in which a staff member may have a desk or with an office occupied by someone who conducts research without the use of special equipment, utilities, etc.

316 Student Office

Definition: An office or portion of an office used by non-employed graduate students or other paid or non-paid students who require office space.
Description: Include spaces for non-employed graduate and undergraduate students or other paid or non-paid student workers (including undergraduates, post-baccalaureates, and non-system students) who require or have been assigned office space as a result of a traineeship, fellowship, college work study, internship, mentorship, etc.
Limitations: Offices that are occupied by graduate students who are employed and have the title 'Graduate Research' or 'Graduate Teaching' assistant would be classified as Graduate Student Office.

350 CONFERENCE ROOMS

351 Conference Room

Definition: A room serving an office complex and used primarily for staff meetings and departmental activities other than instructional activities.
Description: Conference rooms are generally equipped with a table and chairs, lounge type furniture or straight-back chairs. It typically (but not necessarily) is assigned to a department for its use. It is intended primarily for formal gatherings as contrasted with a lounge which is intended for relaxation and casual interaction.
Limitations: Conference rooms are distinguished from seminar rooms on the basis of primary use: A room with tables and chairs which is used primarily for meetings as opposed to classes regularly scheduled by the Registrar. Also, do not include general purpose meeting rooms (see code 681).

400 - STUDY FACILITIES


Study facilities are those types of spaces used for the collection, storage, circulation and use of books, periodicals, manuscripts and other reading or reference materials.

410 STUDY ROOMS

411 Reading Room

Definition: A room or area used for independent study and reading with or without shelves around the wall but excluding multiple rows of shelves extending into the room. It may include provision for incidental or secondary storage, circulation and use of books, documents and other reference materials.
Description: Included in this category are general reading and study rooms, periodical reading rooms, typing rooms, and microfilm reading rooms. Also included are the prorated spaces occupied by study stations located within open stacks. Reading rooms may be furnished with tables and chairs, individual study desks and chairs (which may provide locked storage) or lounge type chairs. Aisle space which functions as an integral part of the room is to be reported as part of the room - not prorated out as unassigned circulation space. This classification will apply to other departments as well as the library.
Limitations: Excluded from this category are Study, Listening Room, Group Study Room and Media Production. Also excluded are seating and tables or shelves provided in card catalogue and stack areas for transitory use of selecting library materials.

412 Study

Definition: A small room designed for one or two individuals located near the library stacks. Study rooms are assigned for a specified period of time to faculty members or graduate students.
Limitations: Individual study desks which may or may not provide locked storage located in open stacks or open reading rooms are excluded from this category and should be classified as Reading Room.

413 Listening Room

Definition: A room furnished with audio equipment for individual listening.
Description: The rooms may be listening booths accommodating one or two individuals and equipped with loudspeakers or may accommodate several individuals using earphones at tables and chairs.

414 Group Study Room

Definition: A room equipped with tables and chairs or desks and chairs, set aside (on an appointment basis) for the use of a group of students for study and informal discussion.
Description: These rooms are usually found in the Library and can be scheduled on an appointment basis when needed for classes which hold an occasional meeting in the library to make use of library materials.
Limitations: Exclude rooms used for individual study, codes 411 and 412.

420 STACKS

421 Books

Definition: A room (or prorated portion of a room) containing multiple rows of shelving used to provide the orderly collection of books.
Description: Includes catalogued books in library stacks and un-catalogued books stored on shelves which are not part of the processing room where the books are catalogued. Include aisle space within the area classified as BOOKS but do not include elevators, halls and stairs which give access to these spaces but are used exclusively for traffic.
Limitations: Exclude non-book materials; books in the process of being catalogued in library processing rooms; archives; and elevators, halls and stairs which are used for traffic and are not part of but give access to spaces classified as BOOKS.

422 Non-Book Materials

Definition: A room (or prorated portion of a room) containing shelving or other storage facilities used to provide the orderly collection of non-book materials.
Description: Include spaces used for the storage of non-book materials such as maps, photographs, manuscripts, newspapers, microfilm, recordings, films, slides and archives.
Limitations: Exclude space occupied by library processing rooms used to produce and catalogue microfilm and other non-book materials.

440 LIBRARY PROCESSING ROOMS

441 Service Desk Area

Definition: A room (or prorated portion of a room) staffed by library personnel for the purpose of issuing books and other library materials or providing information to students and staff.
Description: Include reference and circulation desks, areas providing playback equipment for distribution to listening stations, and areas providing traffic space for individuals receiving issued materials.
Limitations: Spaces classified in this category are limited to library public services.

442 Card Catalogue Areas

Definition: A room (or prorated portion of a room) for the use of students and staff which provides a means of access to books and other library materials.
Description: Include spaces containing card catalogues, index tables, and reference guides such as READER'S GUIDE TO PERIODICAL LITERATURE and BOOKS IN PRINT.
Limitations: This category does not include the processing room where the actual cataloguing is done. Spaces classified in this category are limited to library public service.

443 Processing Areas

Definition: A room which serves as a supporting service to the operation of the library.
Description: Included in this category are rooms generally referred to as bookbinding, microfilm processing, cataloguing process areas, and other spaces used to process books and materials for use in the library.
Limitations: This category does not include such library spaces as: offices for staff, campus-wide or centralized audio-visual preparation areas, central bookbinding, and central microfilm processing areas (see 700 - Supporting Facilities).

500 - SPECIAL USE FACILITIES


Special use facilities are those types of spaces that are generally thought of and referred to as instructional related space. Their main function is to support the instructional programs of an institution.

510 ARMORY FACILITIES

511 Armory

Definition: A room (or area) used by ROTC units.
Description: This category includes indoor drill areas, rifle ranges, and special purpose military science rooms.
Limitations: Classrooms, class laboratories, and offices in an Armory are designated as classrooms, class laboratories and offices.

520 ATHLETIC - PHYSICAL EDUCATION FACILITIES

521 Athletic Activity Area

Definition: An area used by students, staff, or public for the instructional activities of physical education and/or for intercollegiate athletics.
Description: Activity areas include wrestling rooms, instructional dance rooms, gymnasiums, handball courts, weight rooms, gymnastic areas, field houses, indoor track and field areas, etc.
Limitations: This category does not include classrooms, class laboratories or offices even though they may be located in an athletic building. This category does NOT include spectator seating areas or service areas associated with athletic facilities.

522 Swimming Pool

Definition: Indoor pool areas and deck areas around the pool(s) used for either instructional and/or recreational purposes.
Description: Include all indoor swimming pools used for instruction, recreation or intercollegiate sports.
Limitations: Spectator seating areas and service areas are to be excluded from this category of space.

523 Athletic Facilities - Spectator Seating

Definition: The seating area used by students, staff, or the public to watch athletic events.
Description: Included in this category are permanent seating areas in field houses, gymnasia and natatoria. Stadia with covered seating can also be included.
Limitations: This category does not include temporary or movable seating areas or seating areas in outdoor stadia.

530 AUDIO-VISUAL, RADIO, TV FACILITIES

531 Media Production Facilities

Definition: A room or group of rooms used in the production and distribution of instructional media.
Description: This category includes rooms generally referred to as TV studios, radio studios, sound studios, graphic studios, video or audio cassette and software production or distribution rooms and media centers. These rooms have a clearly defined production or distribution function that serves a broader area (e.g., department, entire campus) than would a typical service room. These rooms are usually staffed and operated by personnel other than students.
Limitations: Do not include rooms that merely store media materials and equipment. Studios used primarily as part of an instructional program to train students in communication techniques should be classified as Class Laboratories (if scheduled) or Open Laboratories (if not scheduled).

540 CLINIC FACILITIES - NON-MEDICAL

541 Speech, Hearing, Reading Room

Definition: A multi-purpose room used for diagnosis, testing, evaluations, counseling, and therapy relating to the areas of speaking, reading, hearing and mental health in a program other than medicine (human or veterinary), dentistry, and student health care.
Description: Clinic facilities are typically associated with such educational areas as psychology, speech and hearing, remedial reading, and remedial writing.
Limitations: This category does not include clinics associated with student health care. It does not include clinics for the medical or dental treatment of humans or animals.

542 Consultation Room

Definition: A room used for meetings and interviews between the staff of the clinic and those using the clinic facilities.
Description: Include in this category rooms in which a staff member interviews patients and/or relatives concerning treatment, training, progress, etc., of the patient.
Limitations: Do NOT include rooms used for testing, evaluating, etc., which should be coded 541, Speech, Hearing, Reading Room.

543 Clinical Therapy Room

Definition: A room used for treatment, therapy or instruction of patients under controlled conditions.
Description: Include rooms containing specialized furnishings and/or equipment for the controlled study and observation of patients.
Limitations: Do NOT include in this category examining-treatment rooms, consultation rooms, or speech, hearing, reading rooms.

550 DEMONSTRATION FACILITIES

551 Demonstration Facility

Definition: A room (or group of rooms) used to practice the principles of certain subject matter areas, particularly teaching, home management and supervising and operating pre-school nurseries.
Description: This category includes demonstration schools, laboratory schools and nurseries if the facilities support the training of college-level students involved as teachers. This category includes home management houses which serve to train college-level students in home management.
Limitations: Demonstration schools, laboratory schools, nurseries and home management houses in which the students serve as the subjects for a research study are classified as non-class laboratories. Rooms which serve elementary or secondary school students (in a laboratory school) will not be classified as classroom, class laboratory, office, etc., but rather as laboratory school. However, classrooms or class laboratories in such facilities used primarily for college-level students should be classified as classrooms and class laboratories. Office and conference rooms used by college-level staff should be designated as office and conference room.

560 FIELD SERVICE FACILITIES

561 Agriculture Field Activities

Definition: Structures for animal shelters or the handling, storage, and/or protection of farm products, supplies and tools.
Description: This category includes barns, animal shelters, sheds, silos, feed units, hay storage, and seed houses. Structures are typically (but not necessarily) of light frame construction with unfinished interiors, characteristic of (but not confined to) agricultural field activities, generally (but not always) located outside the central campus and related more to the scope and scale of field operations than to the character and magnitude of instructional programs. Area includes all assignable floor area.
Limitations: Finished rooms such as endocrine or dairy research laboratories, offices, shops etc., should be classified as non-class laboratories, offices or shops.

570 ANIMAL FACILITIES

571 Animal Quarters

Definition: A centralized support facility which supplies laboratory animals, fish, etc., to the various academic disciplines.
Description: This category includes rooms generally referred to as animal rooms, cage rooms, stalls, wards, and similar rooms used to house animals (including fish) intended for use in Class Laboratories, Non-Class Laboratories, or Open Laboratories. Animal quarters are typically subject to the rules and regulations of agencies regarding the care and use of laboratory animals (e.g., AALAC requirements).
Limitations: This category does not include areas for the treatment of patient animals (see Health Care Facilities - 800). Do not include agricultural field buildings sheltering farm animals that do not directly support instruction or research.

580 GREENHOUSE FACILITIES

581 Greenhouse

Definition: A room (or building) made largely of glass or other light transmitting material and in which the temperature and humidity can be regulated for the cultivation of plants.
Description: Include those areas designed as greenhouses which are used for the cultivation or protection of plants. The function of the greenhouse is typically to serve laboratories or other facilities used for educational or research purposes.
Limitations: Greenhouse areas which are physically attached and/or are part of another building and serve a type of space in the building would be classified as a service area for the type of space served.

590 OTHER SPECIAL USE FACILITIES

592 Interview Room

Definition: A room used primarily for interviews.
Description: Include in this category rooms in which interviews take place (usually between a faculty or staff member and a student or prospective employee). Included would be rooms in the Placement office, Business office, Personnel office, etc., used for interviewing.
Limitations: Do not include rooms in clinic areas which would be coded as either consultation room or speech, hearing, reading room.

593 Other Special Use Facilities

Definition: A category of last resort.
Description: This category should be used for areas that are a one-of-a-kind or special situation type of space. (For example, there may be a centralized shop that is neither a physical plant shop nor a shop related to another kind of space. In this case it would be coded SHOP 593.) Although this 593 code is titled "Other Special Use Facilities," when it is used the actual name of the space will be inserted in the type of space name column (e.g., Shop 593, Locker Room 073, etc.).
Limitations: Do not use this category unless the space cannot be coded to any other type of space code.

600 - GENERAL USE FACILITIES


General use facilities are those types of spaces generally associated with student related activities. These general use facilities are the supporting services for the general student body.

610 ASSEMBLY FACILITIES

611 Auditorium or Theater

Definition: A room designed and equipped with a stage for presenting dramatic, musical, devotional, or livestock judging activities to the public.
Description: This category includes rooms with seating oriented toward some focal point generally referred to as theaters, auditoriums, concert halls, arenas, chapels, and (livestock) judging pavilions. This category should include the seating areas, stage, orchestra pit and aisles. Institutions may wish to separate the seating area from the stage and other specially configured areas through the use of other codes.
Limitations: These rooms are distinguished from lecture rooms on the basis of primary use. As previously indicated under Classroom (code 111), if the seating is regularly used for scheduled class meetings, it should be classified as instructional space.

620 EXHIBITION FACILITIES

621 Display-Exhibition Room

Definition: A room used for exhibits and displays of works of art, artifacts, etc.
Description: This category includes museums, art galleries, and similar exhibition areas which are used to display materials and items for viewing by both the institutional population and the public.
Limitations: Study collections not primarily for general exhibition such as departmental displays of anthropological, botanical, or geological specimens should be classified under an appropriate category associated with that exhibition facility.

622 Departmental Specimen Collection

Definition: A room for the orderly, on-going collection of specimens used by an academic department to actively support its teaching, research and/or public service.
Description: The space contains shelving or other facilities for storing specimens. The space is essentially a permanent working museum or library of specimens (collection) for the use of the whole department. The specimens (collection) may be made available to other departments or outside agencies. Access may be extended to the general public but that is not the primary purpose of the collection. Include spaces housing extensive collections of plants, animals, rocks, soil samples, artifacts, etc.
Limitations: Research experimentation is NOT conducted in the room. Do not include spaces that house specimens in non-active long-term storage, or those being kept only to conduct a research project. Do not include the housing for live animals kept for use in research or for public displays (see ANIMAL QUARTERS and EXHIBITION FACILITIES).

630 FOOD FACILITIES

631 Cafeteria

Definition: A room in which food is displayed on counters and patrons usually serve themselves.
Description: Include rooms where the food serving area and the seating areas are generally located in the same or adjoining rooms.
Limitations: This category is limited to facilities which are open to the student body and/or public at large. Dining halls in residence halls (or separate facilities serving a group of residence halls) are classified as residential. Do not include serving areas as part of cafeteria if the serving areas are physically separated from the cafeteria seating.

632 Snack Bar

Definition: A room in which a patron can get quick service consisting of easy to prepare or already prepared food.
Description: Included in this category are food facilities that serve light meals such as sandwiches, hamburgers, etc. Include both the food serving and seating areas as snack bar if they are located in the same room.
Limitations: This category is limited to facilities which are open to the student body and/or public at large. Do not include serving areas as part of snack bar if the serving area is physically separated from the snack bar seating.

633 Dining Room

Definition: A room used for eating meals.
Description: Included would be dining areas where a patron gives their order and the food is brought to their table.
Limitations: This category is limited to facilities open to the student body and/or the public. Do NOT include cafeteria, snack bar or residential dining under this category.

640 DAY CARE FACILITIES

641 Day Care Center

Definition: A room (or group of rooms) set aside by the institution to provide day or night, child or elderly adult care as a non-medical service to members of the institutional community.
Description: Include all primary activity rooms that provide oversight, supervision, developmental training and general personal care for children or adults (e.g., play areas, non-staff eating areas, and child training rooms). This type of facility serves as a central service center for faculty, staff, and students, and possibly members of the community.
Limitations: Do not include in this category of space pre-school nurseries if the facilities support the training of college level students.

650 LOUNGE FACILITIES

651 Lounge

Definition: A room used for rest and relaxation.
Description: Spaces in student unions or other non-residential buildings used for relaxation, informal meetings, etc., such as Honors College or graduate student lounge. A large waiting room used by patients in medical or dental facilities. A lounge is typically equipped with upholstered furniture, draperies and carpeting.
Limitations: A "lounge" area associated with a toilet is non-assigned space and classified as a restroom. Lounge areas in residence halls are classified under residence hall.

653 Break Room

Definition: A coffee/break room used by faculty, staff, and student employees.
Description: These rooms are typically equipped with tables and chairs for brief coffee breaks. They may contain kitchen equipment such as refrigerators and microwaves.
Limitation: Distinguished from Lounge (651), which is used for rest and relaxation and typically has more formal furnishings. If the break room contains vending machines, prorate the space with 096 Vending Machines.

660 MERCHANDISING FACILITIES

661 Bookstore

Definition: A room (or group of rooms) used to sell products or services.
Description: Include rooms where books, other school supplies, stationery, office supplies, and in many cases, various and sundry products are sold to students and/or the public at large.
Limitations: This category does not include food facilities, snack bars or concession areas.

663 Concession Area

Definition: A room or space in which food items and/or sundry merchandise is sold to the student body and/or public at large.
Description: Generally this type of space is found in athletic facilities or in student unions. These areas generally serve the student body as a service function or the public while attending a particular event.
Limitations: This category does not include bookstore or food facilities.

664 Retail Outlet

Definition: A room or area which is rented or leased to a merchant or dealer who provides services or goods primarily to the student body and may be available to the general public.
Description: Included would be rooms such as barber or beauty shops, post offices, coffee houses, etc., which are leased by an outside vendor. Limitations: Do not include in this category those merchandising facilities which are classified as concessions, bookstore or food facilities and operated by divisions of the institution.

670 RECREATION FACILITIES

671 Recreation Room

Definition: A room (or group of rooms) usually found in the student union and used for recreational purposes by the student body and/or public at large.
Description: Included in this category are those rooms (usually found in the student union) containing game equipment such as ping-pong tables, pool tables, etc.
Limitations: This category does not include spaces in residence halls or cooperatives (see 900 - Residential Facilities) or in athletic facilities.

672 Multi-Purpose Room

Definition: A large room or hall used for social and institutional activities.
Description: Included in this category are areas used for student dances, guest lectures, movies, banquets, other social functions, study halls, registration activities, etc.
Limitations: This category does not include lecture halls used for instructional purposes.

673 Bowling Alley

Definition: A room or area containing the equipment and fixtures necessary for bowling.

674 Activity Room

Definition: A room used by students, staff or faculty for activity purposes.
Description: This category includes student body offices, student publication offices and other student and faculty/staff activity areas.
Limitations: This category does not include rooms which fit logically into another category, e.g., office storage, gym or gym service areas, etc. It does not include outside facilities such as tennis courts, archery ranges, fields (hockey, football, etc.) or golf courses.

680 MEETING ROOM FACILITIES

681 Meeting Room

Definition: A room used for a variety of non-class meetings.
Description: A meeting room may be equipped with tables and chairs, lounge type furniture, straight-back chairs, and/or tablet arm chairs. Although it may be assigned to a specific organizational unit, it is used primarily by groups for general purposes such as student senate, student government, community groups, short term meetings, etc. A meeting room is distinguished from a conference room (code 351) because conference rooms are considered part of an office complex and are generally used for staff meetings or other departmental non-class activities.
Limitations: Do not include conference rooms which serve an office complex or seminar rooms which are regularly scheduled for class meetings.

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