Frequently Asked Questions
The AES is an interdisciplinary celebration of student academic excellence. It is an opportunity for Western Oregon students to present their best academic work in a variety of formats, ranging from formal research projects to fine arts performances.
The Academic Excellence Showcase takes place all day Thursday in week nine of Spring term. This year that falls on June 1, 2017. Many faculty members choose to cancel their classes on this day to allow their students to participate in and attend the showcase.
WOU students of all disciplines can participate. Most presentations will be based on upper-division or advanced level work, but any student who has work they’d like to present can approach a session chair in a related field about participating.
Anyone can attend these presentations, including all WOU students, faculty and the public.
Yes, you can volunteer as a session aide. Session aides assist session chairs during the showcase with tasks such as seating, audiovisual set-up, and handing out attendance tickets.
Faculty can also contribute by canceling classes on showcase day and offering credit for attending AES presentations in order to encourage students to participate.
No. Participating in the showcase as a presenter and attending the presentations are both completely free. Free parking areas are even extended on showcase day.
A session is group of presentations that are related in subject or discipline and share the same format. All presentations are incorporated into sessions.
A session chair is an individual in charge of initiating and leading a session. Session Chairs’ responsibilities include submitting a form requesting an individual session’s inclusion in the showcase and helping to prepare and guide students through the showcase experience.
Most session chairs are faculty or staff members. However, students can also chair a session on behalf of a student organization or club.
Yes. There will be an interdisciplinary session for students who do not fit into any existing session. This session will be chaired by the AES coordinator.
To discuss canceling your presentation, contact your session chair directly.
Sessions chairs can sign up by fill out the AES Session Planning & Scheduling Form (link coming soon). Students should approach session chairs in their field in order to discuss participating and receive a link to the online Proposal to Present Form.
The deadline for session chairs to submit the AES Session Planning & Scheduling Form is Monday of week two, Spring term.
The deadline for students to submit the Proposal to Present Form is Friday of week five, Spring term.
Monday of week eight, Spring term is the deadline for session chairs to submit changes to students’ abstracts and information before printing.
You are not required to attend every session on the schedule. Pick what interests you. We recommend you wait for breaks and presentation transitions to enter and leave a room.
Students should always cite images in their work. It’s just good scholarly practice. The images in a poster or presentation should be cited the same way they would be in a paper. There should be a caption directly under the image and a complete citation in a reference list at the end of the presentation or at the bottom of a poster. For more information contact a WOU librarian or see this useful web resource
It depends, but a good rule of thumb is to consider the reasons for using the image. If the image is being displayed in a classroom or other place devoted to teaching and learning (poster session), it’s okay, but there should be a pedagogical reason for using it. If the student wants to use images to make the poster “pretty” or more aesthetically pleasing, that’s not okay, unless the image has a Creative Commons license or is in the public domain. For more information contact a WOU librarian or see this useful web resource